Project Coordinator

Helix Electric; Manassas (VA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical Plans

Vision Plan

Life Insurance

Disability Insurance

401(k) Plan with Match

Employee Discount Program

Job summary

Helix Electric is seeking a Project Coordinator to provide on-site administrative support for our Manassas project. You will assist with contracts, timekeeping, invoicing, and document control, ensuring compliance and smooth operations.

Ideal candidates have 3+ years in construction administration, are detail-oriented, and proficient in MS Office. This role offers full-time on-site work with competitive pay and a comprehensive benefits package.

Qualifications

• 3+ years in a similar construction-admin role.
• Detail-oriented, organized, and efficient.
• Provide outstanding customer service to internal teams, vendors, and customers.
• Proficient in MS Office Suite.

Responsibilities

• Assist in drafting and reviewing contracts and vendor agreements.
• Review contractual liabilities, insurance, and risk terms for compliance.
• Support project start-up and close-out processes.
• Enter timecards for project personnel in CMiC.
• Process purchase orders and invoices; resolve discrepancies with PMs and vendors.
• Enforce insurance requirements and documentation.

Skills

MS Office Suite

Customer service

Detail-oriented

Organized

Tools

CMiC Software

Job description

Locations

Showing 1 location
9555 Discovery Blvd
Suite 100
Manassas, VA 20109, USA

• Operations
• Full-Time
• Requisition #: PROJE007829

Description

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site support functions for the project

DETAILED JOB DESCRIPTION:

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES:

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce a draft response to the vendor.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with the Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements and documentation.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs.

QUALIFICATIONS:

• Minimum of 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Provide outstanding customer service internally to our fellow employees, vendors, and customers.
• Proficient in MS Office Suite
• Knowledge of CMiC Software encouraged, but not required.

The starting hourly base pay for this role is between USD $65,000.00 and $75,000.00 per year. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits. Helix Electric provides a comprehensive benefits package that includes the following:

• Medical Plans
• Vision Plan
• Life Insurance
• Disability Insurance
• Critical Illness Insurance
• Hospital Insurance
• 401(k) Plan with Match
• Employee Discount Program throughPerkSpot
• Tax Savings Accounts – FSA, HSA, DCFSA and CSA
• Tuition Reimbursement

Skills

Behaviors

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Motivations

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.