Project Coordinator

Avum Inc.; Malibu (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Avum, Inc. is seeking a Project Coordinator to support Project and Program Managers in organizing, tracking, and coordinating project activities across multiple teams.

This role maintains project documentation, tracks timelines and deliverables, coordinates meetings, and follows up on action items to help keep work on schedule. The Project Coordinator serves as a point of contact for routine project coordination and status updates, escalating risks, delays, and decisions to the appropriate

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Experience in project coordination or administrative team support.
• Proficiency with Google Workspace and Microsoft Office, including spreadsheets, shared documents, calendars, and project tracking tools.
• Strong verbal and written communication skills and the ability to communicate clearly with team members and leadership.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Ability to follow up on outstanding work, maintain accurate records, and recognize when issues require escalation.
• Ability to work independently and collaborate with multiple teams in a remote environment.
• An active U.S. government security clearance may be required for some contracts; an active clearance is not required at time of hire.

Responsibilities

• Maintain project schedules, milestone trackers, action item logs, and status reports in collaboration with Project and Program Managers.
• Track deliverables and required documentation, follow up with assigned owners, and flag potential delays or compliance concerns to Program Managers.
• Schedule project meetings, prepare and distribute agendas, and document meeting minutes, decisions, and action items.
• Coordinate routine project communications among project managers, team members, company leadership, and external vendors, as needed.
• Coordinate and track contract startup and closeout activities with Program Managers and supporting teams, including required documentation, staffing readiness, training, certifications, and system access requirements.
• Maintain organized, accurate, and accessible project records and shared documentation.
• Identify and log risks and issues, including schedule delays, resource shortfalls, access issues, and potential scope changes, and elevate them to the appropriate manager.
• Recommend improvements to project tracking, documentation, and coordination processes.

Skills

Verbal and written communication

Organizational skills

Time management

Remote team collaboration

Education

Bachelor’s degree or equivalent in Business Administration / Communications / related field

Tools

Google Workspace

Microsoft Office

Job description

Position Summary

Avum, Inc. is seeking a Project Coordinator to support Project and Program Managers in organizing, tracking, and coordinating project activities across multiple teams. This role maintains project documentation, tracks timelines and deliverables, coordinates meetings, and follows up on action items to help keep work on schedule.

Description

Position Summary

Avum, Inc. is seeking a Project Coordinator to support Project and Program Managers in organizing, tracking, and coordinating project activities across multiple teams. This role maintains project documentation, tracks timelines and deliverables, coordinates meetings, and follows up on action items to help keep work on schedule.

The Project Coordinator serves as a point of contact for routine project coordination and status updates, escalating risks, delays, and decisions to the appropriate manager. This is an individual contributor role that works closely with project leadership, HR, IT, security, and other stakeholders.

Key Responsibilities

• Maintain project schedules, milestone trackers, action item logs, and status reports in collaboration with Project and Program Managers.
• Track deliverables and required documentation, follow up with assigned owners, and flag potential delays or compliance concerns to Program Managers.
• Schedule project meetings, prepare and distribute agendas, and document meeting minutes, decisions, and action items.
• Coordinate routine project communications among project managers, team members, company leadership, and external vendors, as needed.
• Coordinate and track contract startup and closeout activities with Program Managers and supporting teams, including required documentation, staffing readiness, training, certifications, and system access requirements.
• Maintain organized, accurate, and accessible project records and shared documentation.
• Identify and log risks and issues, including schedule delays, resource shortfalls, access issues, and potential scope changes, and elevate them to the appropriate manager.
• Recommend improvements to project tracking, documentation, and coordination processes.

Compensation

Actual compensation and position level will be determined based on experience, qualifications, certifications, geographic location, and the responsibilities of the assigned role.

Avum offers a comprehensive benefits package including medical (Cigna), dental and vision (Principal), 401(k), PTO, education reimbursement, and certification reimbursement.

Work Environment & Requirements

• Remote work environment with potential onsite requirements based on contract needs.
• U.S. citizenship and active Secret security clearance required.
• Must satisfy applicable background investigation and system access requirements.

Equal Employment Opportunity

Avum, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class under federal, state, or local law. Avum is committed to compliance with Section 503 of the Rehabilitation Act and VEVRAA, and maintains an active affirmative action plan.

Requirements

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• At least f in project coordination or administrative team support.
• Proficiency with Google Workspace and Microsoft Office, including spreadsheets, shared documents, calendars, and project tracking tools.
• Strong verbal and written communication skills and the ability to communicate clearly with team members and leadership.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Ability to follow up on outstanding work, maintain accurate records, and recognize when issues require escalation.
• Ability to work independently and collaborate with multiple teams in a remote environment.
• Ability to obtain and maintain a U.S. government security clearance as required for assigned contracts. An active clearance is not required at the time of hire.

Preferred Qualifications

• Experience supporting federal or Department of Defense projects in a government contracting environment.
• Experience coordinating activities across multiple projects or teams.
• Familiarity with project onboarding, offboarding, training, and certification tracking.
• Experience maintaining project schedules, status reports, action item logs, and shared documentation.
• Certified Associate in Project Management (CAPM) credential.