Project Coordinator

The Armstrong Company; Madison (MS); On-site; USD 36,000 - 54,000; Full time

Job summary

The Armstrong Company is seeking a Project Coordinator to support its data center operations team. The role involves coordinating daily workflows, maintaining inventory of tools and equipment, and ensuring projects stay on schedule to meet client expectations.

You will enter orders in systems like One Drive, Teams, and Netsuite, and collaborate with the warehouse to secure materials for daily operations. Strong communication and organizational skills are essential.

Qualifications

• 1+ years of receiving experience in a warehouse environment.
• 2+ years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Forklift experience a plus.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a fast-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

Responsibilities

• Daily interaction with data center support team at Armstrong office.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Scheduling, record keeping of daily events, assistance with training on SOP and activities in accordance with the established processes to ensure customer expectations and deadlines are met.
• Enter orders into systems such as One Drive, Teams, Netsuite, and internals.
• Work with the warehouse to assure materials and equipment for daily operations.
• Preparation and ensuring paperwork and required materials are staged for daily operations as well as put away when returned.
• Resolves discrepancies with pack lists, BOLs, and purchase orders.
• Document any incidents or damage from work and communicate with customers.
• Monitor daily workflows to ensure paperwork is complete and resolve any discrepancies with documentation.
• Reporting of errors or faults to ensure corrective actions are identified and implemented.
• Track daily functions and troubleshoot issues with employees, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Accurately and timely complete all tasks assigned by supervisor.

Skills

Multitask under pressure

Interpersonal communication

Customer focus

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Details

SUMMARY

The Project Coordinator is responsible for working with a data center operations team to assist with ongoing related projects. This includes monitoring daily workflows to ensure projects are on schedule and meeting client expectations.

Key Responsibilities

• Daily interaction with data center support team at Armstrong office.
• Keep accurate inventory of tools, PPE, equipment, and orders.
• Scheduling, record keeping of daily events, assistance with training on SOP and activities in accordance with the established processes to ensure customer expectations and deadlines are met.
• Enter orders into systems such as One Drive, Teams, Netsuite, and internals.
• Work with the warehouse to assure materials and equipment for daily operations.
• Preparation and ensuring paperwork and required materials are staged for daily operations as well as put away when returned.
• Resolves discrepancies with pack lists, BOLs, and purchase orders.
• Document any incidents or damage from work and communicate with customers.
• Monitor daily workflows to ensure paperwork is complete and resolve any discrepancies with documentation.
• Reporting of errors or faults to ensure corrective actions are identified and implemented.
• Track daily functions and troubleshoot issues with employees, vendors, or customers.
• Escalate recurring issues to management.
• Assist in daily management of the workflow calendar.
• Accurately and timely complete all tasks assigned by supervisor.

Minimum Qualifications

• 1 + years of receiving experience in a warehouse environment.
• 2 + years of previous project coordinating experience.
• Working knowledge of Microsoft Office Outlook, Word, and Excel.
• Forklift experience a plus.
• Commitment to safety as demonstrated through previous work.
• Ability to multitask under pressure in a face-paced environment.
• Personal accountability with a customer-focused sense of urgency.
• Exceptional interpersonal and communication skills; possess good phone and email etiquette.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy.
• Proven leader with a positive can-do attitude and good work ethic.
• Good organizational skills; ability to multitask; demonstrate flexibility.
• Must be able to read, write, and comprehend English proficiently.
• Willingness to work flexible hours and weekends as required.

Physical Requirements

• Requires the ability to communicate effectively using speech, vision, and hearing.
• This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 25 pounds unassisted.
• Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.