Project Coordinator

Improveit Home Remodeling; Louisville, Northern (KY, KY); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health, Vision, Life insurance options

401K Retirement Savings

AFLAC Supplemental Insurance

Generous time-off and holidays

Autonomy and independent work

Job summary

Improveit! Home Remodeling in Louisville, KY seeks a Project Coordinator to drive customer satisfaction by coordinating projects from sale to completion.

You will manage installations, scheduling, materials, and subcontractors, serving as the primary liaison for customers and cross-functional teams. The role requires 2+ years in customer service or project management in home improvements, strong communication, autonomy, and proficiency with MS Office and CRMs.

Qualifications

• 2+ years of experience in customer service or project management in home improvement or related industries.
• Strong operational experience in at least one product line (Windows, Baths, Kitchen Refacing).
• Experience managing subcontractors or a subcontractor-based business preferred.
• Excellent written and verbal communication skills.
• Ability to work autonomously and solve problems with others to reach resolutions.
• Attention to detail and accuracy in documentation.
• Typing 40+ words per minute.
• Proficiency with Microsoft Office and CRMs (e.g., Salesforce).
• High School Diploma or equivalent.

Responsibilities

• Supervise and coordinate all project aspects from sale to installation.
• Coordinate logistics with customers, installers, vendors and departments to ensure timely and quality completion.
• Schedule appointments to drive project progress.
• Maintain customer communications on job and service issues.
• Verify order accuracy and installer readiness with Measure Tech or Project Manager.
• Coordinate materials ordering and logistics with vendors.
• Provide timely updates to customers on milestones.
• Support installation with materials management and CRM updates.
• Provide information to techs, PMs, and installers for measures and installations.
• Daily review of schedules for accuracy.
• Process modifications to document changes.
• Resolve contract issues with sales staff and manage project-related costs.
• Ensure company systems are used to document activities and payments.
• Aim for 5-star customer satisfaction and timely completions.
• Other duties as assigned.

Skills

Customer service

Project management

Subcontractor management

Communication

Autonomy

Problem solving

Attention to detail

Typing speed 40+ wpm

MS Office / CRM proficiency

Education

High School Diploma or equivalent

Tools

Salesforce.com

Microsoft Office

Job description

This is not a remote role. We are seeking a motivated and skilled individual to be a part of our 5-Star Team. If you have the skills and the ability and you want to earn and grow with a 37-year industry leader, this might be the last place you ever work!

Position Overview

The Project Coordinator is responsible for driving customer satisfaction through coordination of projects from sale to completion in a timely and efficient manner. This position is responsible for the control and management of the installation process for a specific product or an assigned set of products. These responsibilities include scheduling, quality/customer satisfaction, customer service, materials management, and the management of the independent contractor workforce. This position is the primary liaison between the customer and the company concerning installation, contract, and service issues, and will work cross-functionally across departments to resolve customer complaints or issues with a project. In addition, the position is accountable for the coordination and inspection of the work of all contractors to ensure that the quality and consistency of workmanship meets IHR standards.

This position protects and advances our brand by helping to ensure we provide a 5-star experience through facilitating the on-time and error-free installation of our products and timely, responsive communication with our customers. The Project Coordinator coordinates and leverages the resources of multiple departments to drive the timely completion of project milestones.

Essential Job Functions:

• Supervise and coordinate all project aspects from sale to installation
• Coordinate all project logistics with customers, installers, vendors and other IHR departments and resources to install timely and quality completion (for measures, QC’s, Installation, etc)
• Schedule appointments with customers and vendors to drive effective project completion
• Controlling the communications with the customer on job and service issues
• Review project details with Measure Tech or Project Manager prior to ordering to ensure order accuracy and installer preparedness
• Coordinate and participate in the materials ordering process (responsibilities vary by product)
• Coordinate materials needs and logistics with appropriate vendors and work cross-functionally with operations management to provide vendor feedback to drive effectiveness
• Coordinate and facilitate timely updates to customers on project milestones
• Support the installation process through effective materials management
• Update company CRM with all necessary project details to drive accurate documentation of all activities.
• Provide Techs, Project managers, and installers with all information necessary to complete appointments for measures, QC’s, and installations
• Daily review of scheduled appointments for accuracy of measures/service/Installs/AR.
• Process MODS (modifications) as necessary to ensure proper documentation of project changes.
• Support the installation process by identifying, communicating, and resolving contract issues with sales staff
• Manage customer service-related issues and job costs
• Ensure Company Cam is utilized by project managers and installers.
• Review photos of all projects at every stage to monitor progress and ensure high quality standards are upheld
• Process all necessary documentation needed for job completion
• Process collection of payment and ensure all projects are fully collected
• Provide necessary information in the system to ensure that contractors and vendors are paid
• Resolve customer complaints in a timely manner and escalate as needed and consistent with SOP
• Confirm customer satisfaction with all installations and drive 5-Star Reviews
• Misc. duties as assigned.

Qualifications/Education:

• 2+ years prior experience in customer service or project management in the home improvement, replacement contracting, home services or related industries.
• Strong operational experience in at least one product line (Windows, Baths, Kitchen Refacing)
• Experience managing subcontractors or a subcontractor-based business preferred
• Strong written and verbal communication skills
• Ability to work autonomously.
• Ability to problem solve and collaborate with others to reach resolutions.
• Attention to detail.
• Accurately type 40+ words per minute
• Proficient using Microsoft Office and Online Systems/CRMs (i.e., Salesforce.com)
• High School Diploma or equivalent

What We Offer:

We offer a long-track record of stability, incredible success, and lucrative growth opportunities for the right individual. The compensation and benefits package for this position are highly competitive and include health/vision plan options, paid Holidays, ample vacation time, 401K benefits, and more.

• Highly competitive compensation package
• Generous time-off benefits, including company Holidays
• Health, Dental, Life insurance options
• 401K Retirement Savings
• AFLAC Supplemental Insurance
• High level of autonomy
• Ability to work independently
• Professional work environment
• State-of-the-art technology tools and resources
• Backing of 37-year-old proven Industry leader
• Collaborative, driven, entrepreneurial environment

About ImproveIt Home Remodeling:

Serving the needs of homeowners since 1989, Improveit! Home Remodeling is a leading, continuously growing, replacement contracting company headquartered in Columbus Ohio. Markets served include Columbus, OH; Dayton, OH; Cincinnati, OH;Louisville, KY; Lexington, KY;Southern Indiana, Nashville, TN; and Charlotte, NC. We specialize in replacement windows, bathroom remodeling, walk-in safety tubs, and kitchen remodeling. BBB-Accredited with an A+ rating and 23-time Consumers’ Choice Awards Winners, and one in four customers is a repeat customer. We foster a culture focused on winning and our passion is deeply rooted in continuous improvement. We seek leaders who are interested in developing leaders. For us, “Improveit” is more than a name – it’s an attitude that governs all that we do for our staff, our customers, and our communities.