Project Coordinator

American Concrete Products; Kansas City (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision after 60 days

Profit sharing

Available overtime

401K with match

Internal promotional opportunities

Company sustainability – since 1940

Job summary

American Concrete Products seeks a Project Coordinator to provide operations and customer service support. The role focuses on ensuring timely paperwork flow, scheduling, and ERP order maintenance within a fast-paced manufacturing environment.

Key duties include coordinating deliveries, processing orders in X3 ERP, invoicing, and liaising with Sales, Project Managers, and Operations to meet production targets and customer expectations.

Qualifications

• Associates degree or equivalent vocational training.
• Strong MS Office skills (Word, Excel, PowerPoint) and SharePoint.
• Experience with ERP systems and sales order entry.
• Excellent verbal and written communication.

Responsibilities

• Coordinate release work with Sales, PMs and Operations to schedule deliveries.
• Enter sales orders in X3 ERP and manage related paperwork (delivery tickets, BOLs, labels).
• Create POs to vendors to meet deadlines and avoid schedule delays.
• Manage production entry, inventory, and cycle counts.
• Create and submit customer invoices and reconcile external billings.
• Arrange trucking with outside brokers for plant and jobsite loads.
• Handle internal and external customer calls promptly and professionally.
• Balance relationships across Sales, Operations and PMs to ensure accountability.

Skills

Communication

Analytical thinking

Customer service

Problem solving

Time management

ERP knowledge

Cross-functional collaboration

Education

Associates degree or equivalent vocational training

Tools

X3 ERP

MS Office

SharePoint

Job description

American Concrete Products is a leading manufacturer of quality concrete products for various industries. We are currently seeking a Project Coordinator that will provide operations and customer service support function(s).

Primary Objective: Provide administrative support to Project Management team, and ensure accurate and timely flow of delivery paperwork, scheduling and ERP order maintenance

Critical Job Functions:

• Coordinates release work with Sales, Project Managers and Operations personnel to execute delivery schedules.
• Master the fundamentals of Sales Order entry in X3 ERP, part creation, purchase requisitions, and part maintenance.
• Enter sales orders into ERP system, print and email delivery tickets, BOL’s, product labels and related yard/QC paperwork.
• Create Purchase Orders (P.O.) and timely issuance of P.O.’s to vendors to avoid delaying contractual schedule deadlines
• Executes daily production entry reports, receiving and issuing raw materials, inventory management and cycle counting.
• Create and submit timely Customer Invoices, reconcile all external billings, and project financials to avoid over/under billing
• Assists with contracting outside trucking broker(s) to configure products, sequence and assign load/unload at plant and jobsite.
• Answer and return internal & external customer phone calls in a timely manner and handle issues swiftly and professionally.
• Balance relationships with Sales, Operations, and other Project Managers to achieve accountability and desired outcomes.

Attributes

• Resourceful and information seeking, does not assume information will be provided to perform critical tasks.
• Demonstrate ability to problem solve, think quickly and respond to Customers in a timely manner.
• Displays a sense of urgency and professionalism when handling difficult Customer service issues or requests.
• Ability to self-manage priorities and follow up with internal and external Customers.
• Displays pride in work product and work ethic, strives to meet or exceed expectations and achieve results.
• Self-starter who is engaged and interested in actively learning about the company’s products and processes.
• Demonstrate enthusiasm and professionalism in every aspect of Customer and intercompany relations.

• Strong communication skills (verbal and written)
• Strong analytical/critical thinking skills
• Manufacturing, engineering, mechanical and/or electrical control experience a plus.
• Associates degree or equivalent vocational training.
• Strong computer experience and knowledge in MS Suite (Word, Excel, PowerPoint), Microsoft Sharepoint.

• FULLTIME YEAR-ROUND WORK
• Medical, Dental & Vision Benefit’s after 60 Days
• Competitive Compensation & Profit Sharing
• Available Over Time
• 401K with Match
• Internal promotional opportunities
• Company Sustainability – Since 1940

Enterprise Properties, Inc. and its subsidiaries are an equal opportunity employer that complies with EEOC rules and regulations. American Concrete Products is part of the Enterprise Properties, Inc Family Pre-Employment Drug Screen, Criminal Background check, Reference check & Employment Verification are all part of our hiring process.

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