Project Coordinator

CSL; Kankakee (IL); On-site; USD 35,000 - 49,000; Full time

Job summary

CSL in Illinois seeks a Project Administrator / Project Coordinator to provide administrative leadership, coordinate governance, manage document control, and support procurement and onboarding throughout the project lifecycle. The role bridges project execution and manufacturing operations, including readiness activities for O.R.

& Start-up. You will track purchase orders, maintain submittals, and support SAP/MES readiness and QA documentation.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Experience in GMP manufacturing environment.
• Proficient with MS Office and business systems (SAP preferred).

Responsibilities

• Coordinate project governance meetings, agendas, minutes, and action logs.
• Manage document control for URS, specifications, drawings and workflows.
• Coordinate third-party partner onboarding, confidentiality agreements, training requirements, site access and document requests.
• Support creation and tracking of project purchase requisitions and purchase order approvals.
• Maintain project stakeholder communications and reporting systems.
• Support review and approval routing for project documentation.

Skills

Project coordination

Document control

Administrative leadership

MS Office

Education

Associate’s degree

Bachelor’s degree preferred

Tools

SAP

MES

Job description

Job Purpose

The Project Administrator / Project Coordinator provides administrative leadership, project coordination, document control, business processes management, procurement support, partner onboarding, and operational readiness support throughout the project lifecycle. The role transitions into the Production Coordinator function during Operational Readiness and Start-up, ensuring continuity between project execution and manufacturing operations.

Design Phase

Main Responsibilities & Accountabilities

• Coordinate project governance meetings, agendas, minutes, action logs and decision registers.
• Manage document control processes for URS, specifications, drawings and workflows.
• Coordinate third-party partner onboarding, confidentiality agreements, training requirements, site access and document requests.
• Support creation and tracking of project purchase requisitions and purchase order approvals.
• Maintain project stakeholder communications and reporting systems.
• Support review and approval routing for project documentation.

Procurement (build) Phase

• Administer contractor and supplier onboarding and maintain approved vendor records.
• Track purchase orders, invoice approvals, contract milestones and budget reporting.
• Coordinate equipment delivery schedules, contractor access, training compliance and badging.
• Maintain turnover documentation, submittals, drawing packages and vendor records.
• Support construction meetings, punch list tracking and action item management.

Commissioning, Qualification & Validation (cqv)

• Maintain readiness trackers, exception logs, punch lists and document archives.
• Coordinate third-party CQV resources, training compliance and system access.
• Support SAP, MES and business system master data readiness activities.
• Ensure controlled documentation is inspection ready.

Operational Readiness & Start-up

• Transition into Production Coordinator responsibilities.
• Coordinate staffing plans, training curricula, qualifications and workforce readiness.
• Support manufacturing system readiness, material setup and process order preparation.
• Maintain SOP, batch record, logbook and document control processes.

Licensure (manufacturing Department Management)

• Convert planned orders to process orders and coordinate production administrative activities.
• Support inventory management, material coordination and physical inventory activities.
• Track batch disposition, order closure and departmental records.
• Coordinate quality sample submissions and GMP documentation.
• Provide administrative management support related to bargaining unit staffing: Attendance, schedules, vacations, interdepartmental movement, etc.
• Ensure the completion and closeout of the manufacturing process orders for each batch. Includes release tracking, closing orders, disposition management (ATD/NOD).
• Support audits, inspections and continuous improvement initiatives.
• Support project closeout activities.

Education

• Associate’s degree, Bachelor’s degree preferred. Demonstrated strong performance in GMP manufacturing environment acceptable in lieu of preferred education experience.

Experience

• 5+ years manufacturing experience in pharmaceutical, biotechnology, or biological industry.
• Administrative or Manufacturing experience in a high volume/high stress environment.
• Experience in a Union manufacturing environment will be considered a plus.
• Proficient in Microsoft Office applications and relevant business information systems. SAP experience preferred.

Competencies

• Priority setting, time management, interpersonal savvy, action oriented, exceptional communication skills, detail oriented, able to deal with ambiguity and problem solve, organizational and functional/technical skills.
• Compliance and Safety Focus: Strong understanding of regulatory, quality, and safety standards.
• Resilience: Maintains technical clarity and effectiveness under pressure, successfully navigating uncertainty and dynamic project conditions. Should be flexible and adapt well to change.

Environment

Candidate must be able to wear clean room garments and personal protective equipment and meet cGMP gowning requirements to work in manufacturing environments. Work environment may include navigating a large facility as well as operating in a production office. Exposure to various temperatures, hazardous chemicals, and potential bloodborne pathogens. May be required to work overtime and extended hours to support business needs. Some travel (<10%) may be required.

The expected wage range for this position at hiring is $25.48/hour - $35.50/hour. Please note this wage range reflects what CSL expects to pay for this position at the listed location as of the time of this posting. Individual base pay for a successful candidate within this range is determined by qualifications, skill level, experience, competencies and other relevant factors. Different qualifications or responsibilities may apply based on local legal and/or educational requirements. Refer to local job documentation where applicable.