Project Coordinator

USA Renovations; Irving (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

Job summary

USA Renovations is looking for a Project Coordinator to assist with commercial construction projects across the United States. This role involves supporting project managers with document management, scheduling, compliance tracking, and ensuring effective communication with clients and vendors.

The ideal candidate should be highly organized and detail-oriented with at least 2 years of related experience. The position offers benefits including medical, dental, and vision insurance.

Qualifications

• Minimum 2 years of project coordination or related experience.
• Strong proficiency with Microsoft Office Suite.
• Ability to manage multiple tasks in a deadline-driven environment.

Responsibilities

• Assist with project setup and contract administration.
• Maintain project files and documentation.
• Coordinate travel and scheduling for field personnel.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's or Bachelor's degree in related field

Tools

Procore

Project management software

Job description

Career Opportunities with USA Renovations

A great place to work.

Careers At USA Renovations

Current job opportunities are posted here as they become available.

USA Renovations is seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of commercial construction and facility renovation projects across the United States.

The Project Coordinator serves as a key administrative and operational support resource for Project Managers and field teams by assisting with project setup, document management, scheduling, compliance tracking, purchasing, travel coordination, and client communications.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while maintaining exceptional attention to detail.

Project Administration

• Create and maintain project records within company management systems.
• Assist with project setup, contract administration, and project closeout documentation.
• Maintain project files and ensure documentation is accurate, complete, and organized.
• Track project milestones, deliverables, and deadlines.

Documentation & Compliance

• Collect, review, and organize project documents including:
  • Contracts
  • Change orders
  • Insurance certificates
  • Permits
  • Safety documentation
  • Closeout packages
• Assist in maintaining subcontractor and vendor compliance requirements.
• Ensure project records are current and properly filed.

Scheduling & Coordination

• Coordinate travel, lodging, and logistical arrangements for field personnel.
• Support manpower scheduling and project mobilizations.
• Assist Project Managers with project planning and scheduling activities.
• Coordinate communication between internal departments, clients, vendors, and field teams.
• Assist with purchase order creation and tracking.
• Coordinate material deliveries and vendor communications.
• Monitor open purchase orders and support invoice reconciliation efforts.

Project Systems Management

• Maintain accurate project information within company software platforms.
• Assist with reporting, data entry, and project tracking.
• Generate project reports as requested by management.

Qualifications

Required

• High school diploma or equivalent.
• Minimum 2 years of administrative, project coordination, construction administration, or related experience.
• Strong proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks in a deadline-driven environment.

Preferred

• Associate's or Bachelor's degree in Construction Management, Business Administration, or related field.
• Experience supporting commercial construction projects.
• Experience using project management software such as Procore.
• Experience working with accounting, purchasing, or project tracking systems.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Effective problem-solving skills.
• Ability to maintain confidentiality and professionalism.
• Comfortable working in a fast-paced, changing environment.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to occasionally lift and move items weighing up to 20 pounds.
• Ability to communicate effectively in person, by phone, and through electronic communication.

Medical, dental, and vision insurance

Paid time off

Paid holidays

Equal Employment Opportunity Statement

USA Renovations is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, military status, or any other status protected by applicable federal, state, or local law.

ADA Statement

USA Renovations is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to participate in the application process or perform the essential functions of the position, please notify Human Resources. Reasonable accommodations will be provided in accordance with applicable law.