Project Coordinator

Vaco by Highspring; Indianapolis (IN); On-site; USD 55,000 - 70,000; Full time

Job summary

Vaco by Highspring seeks a Project Coordinator for a full-time role in Indianapolis. This position involves managing project documentation, supporting project management tasks, and maintaining vendor relations in the construction sector. Applicants should have strong organizational skills and a preferred background in business administration or project management.

Qualifications

• Previous administrative experience in construction or engineering preferred.
• Strong ability to use MS Office and ERP systems.
• Basic understanding of Accounting.

Responsibilities

• Support PM with job start up and closeout documents.
• Maintain job folders on SharePoint.
• Assist PMs with daily project coordination.

Skills

Communication

Detail oriented

Cost analysis

Education

Bachelor's degree in business administration or project management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

Adobe Acrobat

Job description

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $70,000.00/yr

Direct message the job poster from Vaco by Highspring

Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a construction Project Coordinator. This is a full time, direct hire opportunity. If you feel you would be a good fit, apply today!
This position works fully in office M-F.
Salary range: $55,000 - 70,000

Essential Functions

• Job Start Up/Pre-Qualifications/Job Closeout Documents
  • Maintain, organize, be informed of SharePoint regarding job folders.
  • Research vendors in area that work is to be performed
  • Create Project team list with names, addresses, phone numbers, e-mail addresses
  • Support the PM with all items the Superintendent/Foreman requires for the job
  • Support with closing punch list.
• General Assistance to PM as directed
  • Special projects-as required
  • Create/Maintain All Project O&M manuals
  • Follow-thru with weekly meeting with PM.
  • Literary review of documents and correspondence
  • Maintain heavy equipment/rentals on projects
  • WIP Documentation to the PM at end of month close

• Support PM on WIP input.
  • Assist PMs in project coordination in daily tasks as requested
  • Project photos are executed from start to finish.
  • Review project logs and execute on administrative actions.

• Accounts Payable and Purchasing
  • Troubleshoot invoice issues from AP Specialist with PM for resolution
  • Vendor Maintenance and Relations
  • Obtain Vendor Certificates of Insurance
  • Field Purchasing
  • Quote material
  • Submit, create and maintain POs
• Accounts Receivable
• Maintain, verify and troubleshoot the following reports on a weekly basis:
  • Job Cost Status Summary
  • Aged Payables Report
  • PO Status Report
  • Job Overview
  • Change Requests for potential change orders

• Understand, Organize, Maintain and/or Utilize the following:

• Spectrum
• Microsoft Outlook/Word/Excel
• SharePoint
• Vendor websites
• Adobe Acrobat
  

Qualifications:

• Bachelor's degree in business administration, project management, or a related field is preferred but not required
• Previous administrative experience in construction, engineering, electrical field, or other related field
• Basic understanding of Accounting and the ability to do cost analysis
• Excellent communication and follow up skills
• Must be detail oriented
• Strong ability to use MS Office and ERP systems
  
  

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and Project Management

• Industries

  Nonresidential Building Construction

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