Project Coordinator

Knauss Property Services; Indianapolis (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

A property management company in Indianapolis is seeking a Project Coordinator to manage operational systems and ensure seamless communication between field teams and clients. The ideal candidate is detail-oriented, highly organized, and enjoys problem-solving. This full-time role offers a competitive pay rate of $28.00 - $31.00 per hour without health benefits and demands strong communication skills. Join a small team where your input and organization truly matter.

Qualifications

• Self-starter who thrives without micromanagement.
• Ability to juggle multiple projects and priorities.
• Comfortable making 20–40 calls per sitting.

Responsibilities

• Manage company operations systems including CRM.
• Communicate with clients, subcontractors, and field teams.
• Deliver above-and-beyond client experiences.

Skills

Excellent phone presence and professional communication skills

Strong typing and computer skills (CRM, spreadsheets, procurement systems)

Highly organized and detail-oriented

Positive attitude, problem-solving mindset

Job description

Join to apply for the Project Coordinator role at Knauss Property Services

Job Description

Seeking Project Coordinator

Knauss Property Services is looking for a Project Coordinator who thrives in a fast-paced, detail-driven environment. This role is the bridge between our field teams, clients, and leadership ensuring that estimates, invoicing, procurement, and client communications are handled with accuracy and professionalism.

If you’re someone who loves structure, enjoys building out systems, and takes pride in delivering a great client experience, we’d like to meet you.

What You’ll Do (Roles & Responsibilities)

• Handle company operations systems, including CRM, Computerized Maintenance Management System, and procurement platforms
• Input and send estimates in the CRM; manage follow-up calls, emails, and text reminders
• Input and send invoices in the CRM; manage follow-up communications to ensure timely payment
• Register company information into client/vendor software portals
• Manage multiple procurement and contract systems, ensuring compliance and updates
• Audit, edit, and organize company data for accuracy
• Build and document workflows that fit our company structure
• Act as a coordinator — communicating with clients, subcontractors, and field teams to ensure jobs move from start to finish smoothly
• Deliver above-and-beyond client experiences, including collecting reviews after project completion
• Write a detailed daily log to keep the leadership team informed

Skills & Qualities We’re Looking For

• Excellent phone presence and professional communication skills
• Comfortable making 20–40 calls per sitting, following playbooks, and capturing accurate notes
• Strong typing and computer skills (CRM, spreadsheets, procurement systems)
• Highly organized and detail-oriented
• Ability to juggle multiple projects and priorities at once
• Self-starter and self-manager — thrives without micromanagement
• Ability to coordinate between clients, field teams, office HQ, and CEO seamlessly
• Positive attitude, problem-solving mindset, and commitment to “solutions not excuses”

Work Schedule & Compensation

• Full-time position
• $28.00 - $31.00 per hour
• No health benefits provided
• Work hours: 8:00 AM – 4:00 PM (8-hour day) OR 8:00 AM – 4:30 PM with a 30-minute unpaid lunch break
• Audio and video surveillance are in place in all areas except private spaces (bathrooms)

Confidentiality & Compliance Requirements

• Candidate must agree to a background check after a conditional offer is made
• This role requires signing a Non-Disclosure Agreement (NDA) to protect sensitive company information and marketing strategies

Why Join Us?

• Be part of a small, tight-knit team that values strategy, problem solving, and professionalism
• Play a key role in helping our company scale and improve operational systems
• Gain exposure to multiple areas of construction management, estimating, and client relations
• Work in an environment where your input, organization, and leadership truly matter

Company Description

We give employees the tools and autonomy to make a real impact. The beauty of this role is you support the Company's vision, and grow your own voice.