Project Coordinator

Recru; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

An oil and gas firm is seeking a Project Coordinator in Houston, TX. This entry-level role involves coordinating project activities, processing material and service requests, and assisting project managers to ensure effective execution of projects. Candidates should ideally possess a bachelor's degree and proficiency in Microsoft Office, along with strong organizational and analytical skills. Medical and vision insurance, along with a 401(k) plan, are part of the employment package.

Qualifications

• Must be proficient in Microsoft Office applications.
• Strong analytical skills and attention to details are necessary.
• Ability to manage multiple tasks and work with teams.

Responsibilities

• Assist Project Management by processing material and service requisitions.
• Manage invoice processing and vendor setup support.
• Provide ad-hoc project coordination support as required.

Skills

Analytical Skills

Microsoft Office Proficiency

Organizational Skills

Interpersonal Skills

Education

Undergraduate (Bachelor level) degree

Job description

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Office located in Downtown Houston

PROJECT COORDINATOR

Perform Project Coordination activities necessary to assist Project Management in the conduct

of a broad range of material and service-related transactions necessary to accurately and timely

execute projects across all business units.

REQUESTS FOR MATERIAL

• Analyze and review Requisition for Material (RFM) forms and related documentation to

ensure all required information and bidding requirements are satisfied.

• Process Requisitions for Material forms into Lawson.

• Submit JIRA tickets for all material requests sent to Procurement for processing.

• Provide ad-hoc assistance to Project Managers in filing out Requisition for Material

Forms.

REQUESTS FOR SERVICES

• Analyze and review Requisition for Services (RFS) forms and related documentation to

ensure all required information and bidding requirements are satisfied.

• Process Requisition for Services forms into Lawson.

• Submit JIRA tickets for all service requests sent to Procurement for processing.

• Provide ad-hoc assistance to Project Managers in filing out Requisition for Services

Forms.

BID PACKAGES

• Assist Project Management with Bid Package reviews to ensure all necessary information

and documentation is included prior to submitting to Procurement.

INVOICE PROCESSING

• Provide support to Project Management by processing invoices in a timely manner to aid

• Responsible for accurately entering all invoices and other payment requests into the

payables workflow system (PAWS II and Ariba).

• Review invoices to ensure all contracted construction inspection rates and requirements

are accurate and fully supported.

• Work closely with vendors and contract administrators to resolve billing inaccuracies.

• Provide support for setting up new Vendors in the Ariba Vendor Maintenance System as

well as assisting with other required changes to ensure invoices are paid.

• Assist Project Managers by receiving material into Lawson as well as providing other adhoc

material related support.

• Provide ad-hoc assistance with accounting issues on invoices.

MISCELLANEOUS REQUIREMENTS

• Provide ad-hoc vendor related support such as providing support to set up new Vendors

in the Ariba Vendor Maintenance System or checking ISNetworld for contractor grades.

• Train new Project Managers on Project Management procedures and processes.

• Provide inspection support to Project Management including tracking inspector use,

testing compliance, and performance.

Educational Requirements (minimal requirements and any additional education or training that

would be helpful):

• Undergraduate (Bachelor level) degree from an accredited institution is preferred

(Engineering is preferred but not required).

Job Requirements (specific experience, skills, knowledge, certifications, licenses, working

conditions):

• Must be able to understand the needs of the business unit(s) for which work is being

performed.

• Intermediate to advanced proficiency level in Microsoft Office applications, including but

not limited to Outlook, Word, Excel, PowerPoint, and other Office Suite general products.

• Strong analytical skills and logical thought processes.

• Ability to organize and prioritize daily work.

• Must be able to manage multiple tasks successfully and simultaneously, and work with

• Must be able to work with a team, take directions from Supervision, high degree of

attention to details, follow work rules, and adhere to established work schedules.

• Ability to identify and establish expectations in an employee/employer relationship

• Solid leadership, communication, motivation and interpersonal skills, and the ability to

manage assignments that will include working with individuals with varying disciplines,

backgrounds, and experience levels.

• Electively prioritize workload between several projects including the ability to take on

new projects and shift priorities on short notice.

Preferred Experience, Skills, and Knowledge (above the min required; not required, but

advantageous in this position):

• Possess basic understanding of upstream, midstream, and downstream projects.

• Direct work experience in energy/construction business and/or coordination project

work, projects, and project personnel.

• Position may be filled at various levels depending on the experience and job skills of

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Project Management

• Industries

  Oil and Gas

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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