Project Coordinator

S.A. Comunale Co., Inc.; Hilliard (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

S.A. Comunale Co., Inc. in Columbus, OH, is seeking an Administrative Assistant to support the Columbus Branch with clerical, purchasing, inventory, and accounting tasks while presenting a professional image in person and on the phone.

The role involves creating purchase orders, tracking permits, maintaining records, coordinating inspections, and assisting with branch scheduling and project managers. Strong MS Office skills, especially Excel, high organizational ability, and teamwork are

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Proven knowledge of Microsoft Office software (Word, Excel, PowerPoint) is required.
• Knowledge of general office machines and telephone systems is required.

Responsibilities

• Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items).
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs and prepare them for submittal to city and General Contractors.
• Create and maintain office records such as Permit Tracker.
• Coordinate inspections and assist with scheduling branch manpower.
• Assist with general accounting functions (billings, AR/AP).
• Prepare operations, manpower, and design reports for management.

Skills

Administrative experience

MS Office

Organizational skills

Communication skills

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

JOB SUMMARY

Provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items)
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
• Create and maintain various office records such as Permit Tracker.
• Ensure all permit drawings get to the appropriate jobsite in a timely manner.
• Schedule of inspections for contract jobs.
• Assist with the scheduling of branch manpower.
• Assist with general accounting functions (billings, accounts receivable, accounts payable).
• Responsible for WIP process.
• Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
• Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over.
• Assist in following-up with the 1-week look ahead.
• Assist with the various meeting notes, as needed.
• Assist with scheduling all meetings.
• Assist Project Managers as needed.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit and frequently required to stand, walk, talk and hear. The physical strength rating of this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and depth perception. Eye, feet, head, and hearing protection may be required. Operation of a computer keyboard, telephone, hand calculator, and a copier/fax machine are required. Understanding of addition/subtraction, simple math, technical instructions, simple memos, and business letters is required.