Project Coordinator

Colman Engineering, PLC; Harrisonburg (VA); On-site; USD 40,000 - 60,000; Part time

Benefits offered by this job

401(k) Retirement Plan

Aetna Group Health Insurance

Paid Time Off (PTO)

Job summary

Colman Engineering, PLC is looking for a highly organized Project Coordinator to guide engineering projects. Responsibilities include scheduling, resource planning, and tracking project progress to ensure timely deliverables.

This role may be part-time or full-time, depending on experience and availability. Ideal candidates should have strong organizational and communication skills, with a preference for those experienced in project coordination.

Qualifications

• Prior experience in project coordination or management is preferred.
• Strong organizational and detail management skills needed.
• Ability to manage shifting priorities and multiple projects.

Responsibilities

• Assist with scheduling and tracking project timelines.
• Attend meetings and summarize action steps.
• Monitor project progress and identify potential conflicts.

Skills

Organizational skills

Project management software

Communication skills

Tools

Teamwork Projects

Job description

We are seeking a highly organized, proactive Project Coordinator to help keep our site/civil and environmental engineering projects on track. This person will work closely with our engineers, project managers, clients, and internal leadership to understand project priorities, deadlines, staffing needs, and client expectations—and then help translate that information into clear schedules, task plans, and accountability.

This role is ideal for someone who enjoys organizing complex information, creating efficient systems, tracking moving parts, and helping technical teams deliver high-quality work on time. Prior experience in project coordination or project management is strongly preferred. Experience in engineering, architecture, construction, environmental consulting, or a related professional services field is a strong plus.

This role may be structured as either part-time or full-time, depending on the candidate’s experience, availability, and fit. The key requirement is consistent availability to stay on top of project priorities, deadlines, workload planning, and client needs.

Job Type

Part‑Time or Full‑Time

Location

Harrisonburg, VA—a thriving city nestled in the Shenandoah Valley, offering a wonderful, eclectic mix of agriculture, higher education, arts, outdoors, and culinary delights. We’re just two hours from DC, Richmond, and Blacksburg.

Employer‑Sponsored Benefits

• 401(k) Retirement Plan
• Aetna Group Health Insurance
• Life Insurance
• Short- and Long-Term Disability Insurance
• Critical Illness Insurance
• Paid Time Off (PTO)
• 8 Paid Holidays
• Leadership Training & Continuing Education
• A Supportive, Friendly Team Environment
• Your salary will be based on your demonstrated ability to hit the ground running with the Key Responsibilities listed below.

Key Responsibilities

• Learn about our clients, their projects, their priorities, their deadlines, and what matters most to them.
• Develop a strong working understanding of our site/civil and environmental engineering services, internal processes, and project delivery expectations.
• Use Teamwork Projects to create, maintain, and update project schedules, task lists, milestones, dependencies, and Gantt charts.
• Track who is working on what, what deadlines are coming up, and where priorities are shifting.
• Attend project meetings, take meeting notes, and summarize and assign action steps.
• Help project managers and team members understand upcoming deadlines, expected task durations, and current priorities.
• Work with project managers to estimate how long tasks should take and communicate those expectations clearly to the team.
• Monitor project progress and identify potential scheduling conflicts, bottlenecks, missed deadlines, or resource constraints before they become larger problems.
• Help prioritize work across multiple projects based on client needs, internal capacity, deadlines, and project importance.
• Assist with resource planning by helping determine how team members’ time should be allocated across active projects.
• Maintain accurate and current project information in Teamwork Projects.
• Follow up with internal team members to keep tasks moving and ensure project information is updated.
• Support client communication, as appropriate, by helping clarify schedules, deadlines, deliverables, and next steps.
• Develop and improve internal project coordination processes to make project delivery more efficient, consistent, and transparent.

Qualifications

• Prior experience in project coordination, project management, operations coordination, or a similar role preferred.
• Experience in engineering, architecture, construction, land development, environmental consulting, or another technical professional services environment is preferred.
• Experience using project management software required; experience with Teamwork Projects is a plus.
• Ability to create and maintain Gantt charts, project schedules, task lists, milestones, and dependencies.
• Strong organizational skills and the ability to manage many details across multiple projects at once.
• Ability to understand shifting priorities and adjust plans accordingly.
• Strong written and verbal communication skills.
• Comfortable following up with team members and helping maintain communication.
• Ability to communicate professionally with clients.
• Strong systems thinking; enjoys creating processes, improving workflows, and making complex work easier to track.
• Able to learn technical terminology, project phases, and engineering-related workflows.
• Reliable, detail-oriented, proactive, and comfortable working independently.
• Able to balance structure with flexibility in a fast-moving project environment.

Physical Requirements

This position involves a combination of office-based and field-based work. Candidates must be able to safely perform tasks in both environments as outlined below, with or without reasonable accommodation:

Must be able to sit or stand at a desk for extended periods while using a computer, mouse, and other office equipment. Requires the ability to view screens, read technical documents, and communicate clearly by phone, video call, and in person. Occasional bending, crouching, or reaching may be required to access files and equipment stored between floor and shoulder height.

Must be able to walk and stand for extended periods on uneven terrain and in varying site conditions, including construction zones, wooded areas, and open fields. Must be able to lift and carry up to 50 pounds equipment. Tasks may include kneeling, bending, or reaching to collect data or perform measurements. Work may be performed outdoors in a range of weather conditions, including heat, cold, rain, and snow.