Project Coordinator

Acara Solutions, Inc.; Fremont (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Acara Solutions, Inc. is seeking a Project Coordinator to support cross-functional engineering and business initiatives from kickoff to completion.

You will track schedules, budgets, resources, and deliverables while helping teams stay aligned and projects move forward. The role emphasizes hands-on coordination across departments, cost management, and communication with stakeholders to identify issues early and enable timely execution.

Qualifications

• 2+ years of experience coordinating projects, programs, or cross-functional initiatives.
• 2+ years of experience tracking schedules, resources, budgets, deliverables, or status.
• 2+ years of experience preparing project reports, presentations, or stakeholder communications.
• 2+ years of experience using Microsoft Office applications with advanced Excel, Word, PowerPoint, and Teams.
• 1+ years of experience supporting engineering, manufacturing, technology, or product-development projects.
• Associate or Bachelor's degree in Project Management, Business Administration, Engineering, Operations, or a related field preferred.

Responsibilities

• Support project leads with planning, coordination, status tracking, and administrative activities.
• Assign and track project tasks, milestones, and deliverables across project teams.
• Monitor project schedules, budgets, resource availability, and performance trends.
• Prepare project status reports and communicate updates, risks, and issues to stakeholders.
• Coordinate with cross-functional teams to ensure timely availability of materials, personnel, and other resources.
• Identify opportunities to reduce project costs while supporting budget and compliance requirements.
• Assist with troubleshooting unforeseen issues and coordinating practical resolutions.
• Maintain project documentation, meeting records, trackers, and presentation materials.

Skills

Project coordination

Scheduling

Budget tracking

Cross-functional collaboration

Microsoft Office

Power BI

Education

Associate or Bachelor's degree in Project Management, Business Administration, Engineering, Operations, or related field

Tools

MS Office Suite

Excel

Job description

We're seeking a highly organized and collaborative Project Coordinator to support cross-functional engineering and business initiatives from kickoff through completion. In this role, you'll track schedules, budgets, resources, and project deliverables while helping teams stay aligned and projects move forward.

Why You'll Love Working Here:

• Work with diverse teams on projects that support innovative technology.
• Build project management, reporting, and process-improvement experience.
• Use Microsoft Office and Power BI to organize information and communicate progress.
• Join a collaborative environment where organization and problem-solving make a direct impact.

Why This Opportunity is Exciting:

This role offers hands-on responsibility across project coordination, resource planning, cost management, and stakeholder communication. You'll help identify issues early, enable timely execution, and contribute to continuous improvement.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Support project leads with planning, coordination, status tracking, and administrative activities.
• Assign and track project tasks, action items, milestones, and deliverables across project teams.
• Monitor project schedules, budgets, resource availability, and performance trends.
• Prepare project status reports and communicate updates, risks, and issues to stakeholders.
• Coordinate with cross-functional teams to ensure timely availability of materials, personnel, and other resources.
• Identify opportunities to reduce project costs while supporting budget and compliance requirements.
• Assist with troubleshooting unforeseen issues and coordinating practical resolutions.
• Maintain project documentation, meeting records, trackers, and presentation materials.

Job Requirements

What You'll Bring:

• 2+ years of experience coordinating projects, programs, engineering initiatives, operations activities, or cross-functional business efforts.
• 2+ years of experience tracking schedules, action items, resources, budgets deliverables, or project status.
• 2+ years of experience preparing project reports, presentations, status updates, or stakeholder communications.
• 2+ years of experience using Microsoft Office applications, including advanced Excel, Word, PowerPoint, and Teams.
• 1+ years of experience supporting engineering, manufacturing, technology, or product-development projects.
• Associate or Bachelor's degree in Project Management, Business Administration, Engineering, Operations, or a related field preferred.

What Sets You Apart:

• 1+ years of experience using Power BI or similar business intelligence and reporting tools.
• Experience in semiconductor, manufacturing, engineering, or high-technology environments.
• Experience building project dashboards, tracking metrics, and visualizing project performance.
• Strong team-building and stakeholder-management skills.
• Experience managing project risks, resolving scheduling conflicts, and coordinating competing priorities.
• Advanced Excel capabilities, including formulas, PivotTables, reporting, and data visualization.
• Strong troubleshooting and continuous-improvement mindset.
• Ability to adapt quickly to changing project requirements and priorities.Strong written and verbal communication skills.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Overtime: May be required based on project deadlines and business needs.
• Work Environment: 100% onsite professional engineering environment.
• Schedule: Monday-Friday, 8:00 AM-5:00 PM PST.
• Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.