Project Coordinator

Pella Windows & Doors of Eastern Iowa; Evansdale (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Pella Windows & Doors of Eastern Iowa is seeking a Project Coordinator to align orders with materials, coordinating with sales and fulfillment teams to ensure timely delivery.

The role emphasizes accuracy, teamwork, and adaptability, with responsibilities spanning order review, scheduling, permits, and customer communication. Proficiency in MS Office and learning internal software is expected.

Qualifications

• High School Diploma or GED required.
• AA or technical degree preferred; customer service or business experience a plus.
• Familiarity with construction or window/door terminology is helpful but not required.

Responsibilities

• Review and book orders from the sales team.
• Record key dates and activities related to orders.
• Schedule and release completed products.
• Coordinate delivery of customer orders.
• Provide internal product and process support as needed.
• Support inventory tasks and resolve discrepancies.

Skills

Team collaboration

Problem solving

Attention to detail

Microsoft Office

Learning internal software

Adaptability

Customer service

Education

High School Diploma or GED

AA or Technical degree preferred

Tools

PQM

POETS

OMS

Job description

Position Overview

The Project Coordinator is primarily responsible for coordinating projects in a timely manner. Is responsible for ensuring that each detail in the customer’s order is addressed by accurately purchasing all needed materials for the project. Works closely with sales teams, order fulfillment teams and 3rd party providers to achieve and provide excellent customer satisfaction. Must be able to work well in a team environment. Assigned tasks may vary based on business necessity.

Responsibilities / Accountabilities

• Reviewing and booking orders from the sales team
• Recording key dates and activities related to orders
• Scheduling and releasing completed product
• Scheduling of Value Add and Pre-finish
• Coordination and management of installation permits
• Collecting and verifying Lead Safe Install paperwork when applicable
• Coordinating delivery of customer orders
• Resource for PQM /ADM and product offering questions
• May assist with physical inventory and help resolve inventory discrepancies
• Promotes and facilitates continuous improvement activities in the department
• Other tasks as assigned by management

Skills / Knowledge

• Works collaboratively with Pella team members and customers
• Enjoys working in fast-paced environment with a high sense of urgency
• Strong problem-solving skills
• Seeks out internal experts and utilizes their knowledge
• Adaptable to changing processes and priorities
• Focused on details and follow through
• Proficiency with Microsoft Office and ability to learn internal software programs and applications

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications, physical demands and work environment characteristics listed below are representative of the knowledge, skill, and/or ability required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Must have High School Diploma or GED. AA or Technical degree preferred, 0-2 year’s customer service, or general business experience preferred. Prior knowledge of general construction applications and terminology and/or window and door applications or components is desirable but not required.

Computer Skills

Proficiency with Microsoft Word, Excel, Outlook and PowerPoint software applications. Will be expected to develop proficiency in Pella proprietary software (i.e. PQM, POETS, OMS, etc.).

Communication Skills

Excellent verbal and written English language skills are required as well as good public relations, public speaking, and customer service skills. Ability to read, interpret, understand and explain documents such as sales processes, product specifications or warranty manuals. Ability to effectively present information to others, gather information from others, and respond appropriately to questions from customers, coworkers and managers. Must display excellent phone and email etiquette. Must be able to present appropriate attitude for the situation when interacting with customers or coworkers.

Professional Skills

Must be a team player and exhibit a strong desire to learn and promote self-growth. Must be pro-active, self-disciplined, self-motivated, and have a demonstrated ability to follow projects through to completion. Attention to detail is required. Must be able to demonstrate organizational skills, prioritize tasks, and meet deadlines. Must be able to develop trust, respect, and confidence of customers, coworkers and managers. Must present in a clean and neat physical appearance. Must be able to investigate issues and resolve conflict in the best interests of the business and our customers.

Mathematical Skills

Ability to subtract two digit numbers and to multiply and divide with 10s and 100s. Ability to perform calculations using units of money, time, measurement, etc. Ability to calculate figures and amounts such as proportions, percentages, area, length, width, height, and depth. Ability to apply basic concepts of algebra, geometry and general business math.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, type or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit, stoop, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Time commitment required of this position will vary based on business needs.

Work Environment

Work environment with this job primarily includes the typical office environment. The noise level of this job is typically moderate. Employees in office positions may occasionally enter warehouse work areas.