Project Coordinator

ISEC; Dixon (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

ISEC in Dixon, CA is seeking a detail-oriented Project Coordinator to assist the Operations Manager and Project Management teams with coordination duties across projects. You will help resolve minor customer and vendor issues and support start-up, closeout, and reporting activities.

This role requires strong communication, proficiency with MS Office, and the ability to read plans and specifications. You will support field teams, manage document control, and help track subcontractor and vendor

Qualifications

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• 2 years construction industry experience in an administrative role such as Project Coordinator, Project Assistant/Administrator or Contracts Administrator.
• College degree with coursework in a technical area.
• Experience responding to customer and/or vendor concerns.
• Strong communication skills.
• Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint.

Responsibilities

• Provide and maintain document control, JDE, Prolog for project team or operations teams
• Assist PM team in project start up and closeout
• Assist PM team in collections, update and report on collections
• Help procure submittal requirements
• Assist with tasks related to shop drawings
• Perform labor cost to complete functions, including field support
• Maintain ISEC punch list, report on progress
• Maintain customer/vendor contract status and functions
• Manage vendor or customer tasks/issues
• Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
• Coordinate customer or vendor pay applications as assigned
• Coordinate or perform duties related to: Data entry, Document control, Administrative assistance
• Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Job description

Reports to: Project Manager or Operations Manager
FLSA Status: Non-Exempt

Position Summary

The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.

Duties & Responsibilities

• Provide and maintain document control, JDE, Prolog for project team or operations teams
• Assist PM team in project start up and closeout
• Assist PM team in collections, update and report on collections
• Help procure submittal requirements
• Assist with tasks related to shop drawings
• Perform labor cost to complete functions, including field support
• Maintain ISEC punch list, report on progress
• Maintain customer/vendor contract status and functions
• Manage vendor or customer tasks/issues
• Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
• Coordinate customer or vendor pay applications as assigned
• Coordinate or perform duties related to:
  • Data entry
  • Document control
  • Administrative assistance
• Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
• Experience responding to customer and/or vendor concerns

Knowledge/Skills

• Experience in construction coordination and closeout
• Experience providing contractor or vendor support
• Ability to read plans and specifications

Minimum Qualifications

Education/Experience

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams

Knowledge/Skills

• Strong communication skills
• Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do

• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude