Project Coordinator

ENFRA LLC; Creve Coeur (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

ENFRA LLC is seeking a Service Coordinator to schedule and dispatch service calls, coordinate technician workloads, maintain service records, and provide administrative support for the service department. The role acts as a central point of contact for customers, technicians, and vendors, ensuring timely communication and excellent service.

Responsibilities include onboarding assistance, vendor invoice processing, PO tracking, and maintaining documentation for system setups.

Qualifications

• Strong time management skills and ability to work under time constraints.
• Effective verbal and written communication skills.
• Detail-oriented and capable of handling multiple ongoing projects in a fast-paced environment.
• Able to work well with others in difficult situations to resolve issues.
• Knowledge of industry standards and competitors within the sector.

Responsibilities

• Monitors technician time tracking weekly and secures required approvals.
• Assists in onboarding and IT hardware/permissions requests.
• Codes and approves vendor invoices.
• Opens and tracks purchase order requests.
• Gathers documentation for customer and vendor system setup.
• Dispatches and routes multiple service technicians.
• Verifies job completion and accuracy of technician notes.
• Handles inbound/outbound calls and schedules service repairs.
• Processes monthly maintenance invoices and follows up on past-due payments.
• Provides excellent customer service and performs data entry and administrative tasks.

Skills

Time management

Verbal communication

Written communication

Detail-oriented

multitasking

Team collaboration

Job description

About Us

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Service Coordinator is responsible for scheduling and dispatching service calls, coordinating technician workloads, maintaining accurate service records, and providing administrative support for the service department. This role serves as a key point of contact for customers, technicians, and vendors, ensuring timely communication, efficient job execution, and exceptional customer service. The Service Coordinator also assists with maintenance contract administration, invoice processing, and customer account support.

Responsibilities

• Monitors technician time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
• Assists in new hire onboarding process and processing of IT hardware & permissions requests as necessary.
• Assists in coding and approvals of vendor invoices.
• Opens and tracks purchase order requests.
• Collection of associated documentation for processing customer and vendor system set-up
• Dispatching/routing multiple service technicians.
• Verifying job completion and accuracy of technician notes.
• Inbound/outbound phone calls.
• Scheduling service repairs and routine maintenance visits.
• Processes and issues monthly maintenance invoices.
• Makes collection calls for past-due invoices on a weekly basis.
• Provides outstanding customer service to our customers.
• Data entry and various administrative tasks.
• #LI-OL1

Qualifications

Required Education, Experience, and Qualifications

• Work well with others in difficult situations to solve customer issues and achieve positive results.
• Possess strong time management skills and ability to work under time constraints.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company's competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Not applicable.

Travel Requirements

• 0-5% of the time will be spent traveling to the job site(s)/office locations.

Physical Activities

• Climbing stairs.
• Repeating motions that may include the wrists, hands and/or fingers
• Remaining in a stationary position, often standing or sitting for prolonged periods

Environmental Conditions

• Quiet environment

Physical Demands

• Light work that includes adjusting and/or moving objects up to 20 pounds

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.