Project Coordinator

Veregy; Costa Mesa (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Paid holidays & PTO

Medical, Dental, Vision

401k with match

Life Insurance

Disability Insurance

Education sponsorship

Company trucks provided

Job summary

Veregy is seeking a Construction Project Coordinator in the Costa Mesa, CA area to support Project Managers and field teams. You will enter budgets, schedules of values, and change orders into Viewpoint, coordinate submittals, and assist with billing, liens, and vendor relations.

The role requires strong attention to detail, ability to manage multiple projects, and familiarity with accounting workflows. You will work closely with field staff and the accounting department in a dynamic

Qualifications

• High school diploma or GED; or 2–5 years related experience and/or training; or equivalent combination of education and experience.
• Two years of project assistance, project coordination, administrative assistant or closely related experience in commercial construction, HVAC, or related field required.

Responsibilities

• Transitions preconstruction projects to implementation projects.
• Enter project data into Viewpoint (budgets, contract amounts, schedule of values).
• Assist in preparing monthly billings and lien waivers, and projecting billings.

Skills

Time management

Multitasking

Communication

Independent work

Education

High school diploma or GED

Tools

Viewpoint by Vista

MS Office

Job description

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Summary of Position Functions

The Construction Project Coordinator undertakes and performs a variety of support tasks and assignments to support office and field work performed by one or more Project Managers, Senior Project Managers and/or others as assigned. Acts as a liaison between Field employees and Accounting.

Essential Position Functions

• Transitions preconstruction projects to implementation projects.
• Enters all project related data into Viewpoint (by Vista) (budgets, contract amounts, schedule of values, etc).
• Requests performance and payment bonds, certificates of insurance (and renewals), and day preliminary notices, as applicable and tracks and follows up as required.
• Assists in developing the project schedule of values and enters into Viewpoint and/or client's billing format.
• Assists in preparing monthly billings and lien waivers, where required, and projecting project billings.
• Updates monthly billing information in Viewpoint and billing information into bond log, monthly.
• Follows-up on accounts receivables and coordinates receipts with the accounting department.
• Prepares subcontract agreements and purchase agreements and submits to subcontractor and/or vendor for execution.
• Enters change order information in Viewpoint and prepares formal change order documents to submit to subcontractors and/or vendors and, updates applicable tracking logs.
• Responds to subcontractor/vendor preliminary notices.
• Assists with the preparation and tracking of submittals and, maintains submittal/equipment log.
• Sends tax privilege exempt and related financial documents to general contractors.
• Prepares project specific badges, badge logs and coordinates updates with the superintendent.
• Prepares O&M manuals and various close-out documents at completion of project.
• Manages compliance with federal and CA laws including CA Department of Industrial Relations and Davis Bacon prevailing wage regulations.
  Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED); or two to five years' related experience and/or training; or equivalent combination of education and experience.
• Two years of project assistance, project coordination, administrative assistant or closely related experience in commercial construction, HVAC, or related field required.

Knowledge, Skills, and Abilities

• Knowledge of Veregy's services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge of the principles of file and records management and the basic principles of bookkeeping and/or accounting
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to work independently and efficiently manage time / workload.
• Ability to simultaneously manage multiple projects with overlapping deadlines, deliverables, and other requirements.
• Ability to establish and maintain effective working relations with co-workers, vendors, customers, and the general public.
• Ability to effectively respond to common inquiries or complaints from customers and staff.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to prioritize tasks and tactfully negotiate priority with end users.
• Ability to work under deadline pressure and extra hours if needed.

Certificates, Licenses, Registrations

• Professional certification such as CFA/CPA a plus.

Travel

• May require a small amount of travel (<5%).

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.