Project Coordinator

Talentify; Commerce City (CO); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Mileage reimbursement

In-office training

Hybrid schedule

Job summary

Actalent is seeking a detail-oriented Permit Coordinator to support gas operations projects by managing the permitting process from initial request through final approval. This role requires coordinating permit applications, tracking approvals, maintaining project documentation, and ensuring compliance with jurisdictional requirements.

You will interact with city, county, and state agencies, navigate permitting portals, submit applications, monitor schedules, and follow up on outstanding items.

Qualifications

• High School Diploma or equivalent required.
• 2+ years in administrative, permitting, project coordination, construction support, or related roles.
• Strong data-entry skills and exceptional attention to detail.
• Proficiency with Microsoft Excel, Word, and Outlook.

Responsibilities

• Prepare, submit, and track permit applications through city, county, and state portals.
• Research permit requirements and jurisdiction-specific regulations.
• Monitor permit timelines and ensure deadlines are met.
• Maintain accurate permit, project, and schedule data in Smartsheet and Excel.
• Coordinate with project managers, engineers, contractors, customers, and local agencies regarding permit status and updates.
• Track outstanding documentation and follow up to obtain required information.
• Participate in scheduling and project coordination meetings.
• Communicate traffic control and permitting requirements to stakeholders.
• Perform high-volume data entry with accuracy and organization.
• Escalate issues, delays, or roadblocks when necessary.

Skills

Administrative experience

Permitting experience

Project coordination

Data entry

Detail oriented

Communication

Education

High School Diploma or equivalent

Tools

Smartsheet

Excel

Word

Outlook

Job description

About this job

Our client is seeking a detail-oriented Permit Coordinator to support gas operations projects by managing the permitting process from initial request through final approval. This individual will work across multiple projects simultaneously, coordinating permit applications, tracking approvals, maintaining project documentation, and ensuring compliance with jurisdictional requirements.

The Permit Coordinator will interact with city, county, and state agencies, navigating permitting portals, submitting applications, tracking schedules, and proactively following up on outstanding items. This role will partner closely with project managers, engineers, contractors, customers, and local jurisdictions to ensure projects stay on track and permit requirements are met.

This is an excellent opportunity for someone looking to expand their experience in permitting, project coordination, construction operations, and utility infrastructure.

• Full-time position supporting gas operations projects
• Initial training period of approximately one month fully in-office
• After training, hybrid schedule: 2 days per week in Commerce City office, 1 day per week in Centennial office (Tuesday), and 2 days remote
• Mileage reimbursement provided for travel to the Dove Valley office
• Standard 8-hour workday with flexibility to select a start time between 6:00 AM and 8:00 AM

Responsibilities

• Prepare, submit, and track permit applications through city, county, and state permitting portals
• Research permit requirements and jurisdiction-specific regulations
• Monitor permit approval timelines and ensure deadlines are met
• Maintain accurate permit, project, and schedule data within Smartsheet and Excel
• Coordinate with project managers, engineers, contractors, customers, and local agencies regarding permit status and project updates
• Track outstanding documentation and follow up to obtain required information
• Participate in scheduling and project coordination meetings
• Communicate traffic control and permitting requirements to project stakeholders
• Perform high-volume data entry with a strong focus on accuracy and organization
• Escalate permitting issues, delays, or roadblocks when necessary

Qualifications

Must Have

• High School Diploma or equivalent
• 2+ years of administrative, permitting, project coordination, construction support, or related experience
• Strong data entry skills and exceptional attention to detail
• Proficiency with Microsoft Excel, Word, and Outlook

Nice to Have

• Previous permitting experience with local municipalities or jurisdictions
• Construction, utility, infrastructure, or Right-of-Way (ROW) experience
• Knowledge of traffic control permitting processes
• Experience using Smartsheet
• Experience navigating municipal permitting portals
• Familiarity with project scheduling and project tracking tools
• Exposure to gas operations, utility construction, or public works projects
• Ability to adapt to changing priorities, project delays, and evolving requirements

Job Type & Location

This is a Contract to Hire position based out of Commerce City, CO.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 12, 2026.

Workplace Type

This is a hybrid position in Commerce City,CO.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.