Project Coordinator

Actalent; Columbus (OH); On-site; USD 39,000 - 41,000; Full time

Job summary

Actalent is seeking a Project Coordinator for the Clearance Coordination Center in Columbus, OH. The role focuses on planning, authorizing, and coordinating gas-related work, avoiding conflicts, and maintaining situational awareness across transmission and distribution operations.

You will analyze data using j5, Power BI, Tableau, Excel, and other tools to document activities, support audits, and ensure compliance with gas standards.

Qualifications

• Experience coordinating multiple clearance requests and system events.
• Ability to read and interpret technical plans and procedures.
• Strong planning and organizational skills for concurrent tasks.
• Effective verbal and written communication with stakeholders.
• Calm under emergency and contingency conditions.
• Proactive self-guided study to stay updated on gas operations.

Responsibilities

• Execute clearance requests and assess start times for field work.
• Prioritize clearance approvals and adjust based on conditions.
• Use data tools to maintain accurate documentation and analysis.
• Verify compliance with standards and support audits with documentation.
• Perform SWA analysis to prevent conflicting activities.
• Review and track all system events and changes.
• Communicate changes to internal and external partners.
• Independently evaluate clearance requests with sound judgment.

Skills

Project coordination

Data entry

Administrative support

Technical reading

Planning & prioritization

Communication

Emergency response

Self-guided learning

Excel

Attention to detail

Clearance management tools

Tools

j5

Power BI

Tableau

Excel

Access

SCADA

Synergi

Job description

Job Title: Project Coordinator Clearance Coordination CenterJob Description

The Project Coordinator in the Clearance Coordination Center within Gas Control is responsible for planning, authorizing, and coordinating gas-related work across transmission and distribution operations. This role focuses on avoiding simultaneous work conflicts, maintaining situational awareness of all activities affecting gas assets, overseeing field resources, supporting audits through accurate documentation and analysis, and ensuring adherence to gas standards and operational notices. The Project Coordinator applies specialized utility and industry knowledge, uses analytical tools to review concurrent work and system conditions, and provides exceptional customer service while delivering meaningful performance metrics for clearance center activities.

Responsibilities

• Execute clearance requests by responding to phone calls under normal and emergency conditions, reviewing work requests and supporting records from internal and upstream supplier field personnel, and determining whether and when field maintenance, repairs, or construction may begin.

• Prioritize the order in which clearance requests are granted, and suspend or modify previously granted requests based on system-wide situational awareness and changing conditions.

• Analyze and record work using Clearance Management tools such as j5, Power BI, Tableau, Excel, and similar applications to maintain accurate and timely documentation.

• Use data to verify compliance with applicable standards, including 1170.020, and support audit requests by preparing and providing required documentation and analysis.

• Perform simultaneous work avoidance (SWA) analysis to identify and prevent conflicting activities that could impact gas assets or system reliability.

• Review planned work for potential enhancements, identify risks, and stop work when conditions are unsafe or workers are unprepared, supporting overall risk mitigation efforts.

• Review, approve, and track all system events related to gas operations, ensuring that changes are properly documented and monitored.

• Communicate necessary changes and system events to appropriate internal and external stakeholders, including upstream suppliers, Gas Control, and field personnel, to maintain situational awareness.

• Apply specialized utility and industry knowledge and analysis tools to review concurrent work, supply positions, and real-time system conditions, and revise gas special instructions as needed.

• Independently evaluate and approve clearance requests and other assigned work, exercising sound judgment and discretion in a high-profile, fast-paced environment.

• Provide exceptional customer service to internal teams and external partners while generating meaningful metrics to measure the performance of all clearance center activities.

• Perform self-guided study and training as instructed to maintain up-to-date knowledge of gas operations, standards, and clearance procedures.

Essential Skills

• 02 years of relevant experience in project coordination, data entry, administrative support, or related fields.

• Ability to read, write, and interpret technical plans, processes, and procedures related to gas operations and clearances.

• Strong planning and organizational skills to manage multiple concurrent clearance requests and system events.

• Effective verbal and written communication skills for interacting with field personnel, Gas Control, upstream suppliers, and other stakeholders.

• Ability to perform duties effectively under emergency and contingency situations, maintaining composure and sound judgment under pressure.

• Capability to perform self-guided study and training as instructed to continually improve technical and operational knowledge.

• Proficiency with Microsoft Excel for data entry, analysis, and reporting.

• Foundational skills in project coordination and project management to support planning and execution of gas-related work.

• Attention to detail and accuracy when recording and analyzing work in clearance management tools.

Additional Skills & Qualifications

• 1+ years of experience in the gas utility industry or natural gas operations.

• Experience manipulating and analyzing data in software applications such as Excel, Access, SCADA, Synergi, j5, Tableau, Power BI, or similar tools.

• Demonstrated ability to exercise independent judgment in a high-profile, fast-paced environment, particularly when approving or modifying clearance requests.

• Strong problem-solving skills and the capacity to make decisions among various alternatives under pressure while clearly communicating decisions to all stakeholders.

• Experience and knowledge of utility or industrial operations, including familiarity with gas standards and operational notices.

• Ability to use analytical tools to perform simultaneous work avoidance analysis and support audits and performance metrics.

• Comfort working with clearance management systems and data visualization tools to monitor system events and operational performance.

Work Environment

This role operates within a clearance coordination center supporting gas transmission and distribution operations. The Project Coordinator works closely with Gas Control teams, field personnel, and upstream pipeline providers, frequently communicating by phone and digital tools under both normal and emergency conditions. The environment is fast-paced and detail-oriented, requiring continuous situational awareness of system events and concurrent work. Daily work involves extensive use of software tools such as j5, Power BI, Tableau, Excel, Access, SCADA, and Synergi for data analysis, documentation, and reporting. The position is primarily office-based, with a focus on monitoring, coordinating, and authorizing field activities rather than performing physical field work. The work may involve responding to urgent situations, supporting audits, and managing multiple priorities simultaneously in a structured, process-driven setting.

Job Type & Location

This is a Contract position based out of Columbus, OH.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on Oct 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.