Project Coordinator

Fieldcore; Cambridge (MA); Hybrid; USD 55,000 - 82,000; Full time

Job summary

FieldCore is seeking a Field Logistics Coordinator in Cambridge, MA to audit invoices, collect backup, and support project close-out and reconciliation. You will work with the Field Logistics lead, Service Manager, and Resource Managers to ensure accurate timecard reporting and KPI reporting.

This role involves preparing reporting and supporting financial pacing and vendor coordination. The position requires a high school diploma and English proficiency; a Bachelor's degree in Business

Qualifications

• High school diploma or equivalent is required.
• Bachelor's degree in Business Management is preferred.
• English proficiency is required.
• Experience in operations or project management is desirable.
• Ability to analyze and synthesize reporting from various data sources.
• Strong communication and problem-solving abilities.
• Intermediate to advanced Excel skills.

Responsibilities

• Audit invoices and collect backup documentation.
• Support project close-out and reconciliation activities.
• Collaborate with Field Logistics lead, Service Manager, and Resource Managers on timecard reporting and KPI reporting.
• Create and maintain project back-up tracking and related reporting.
• Assist with reporting for financial pacing and PO spend.

Skills

Communication skills

Analytical thinking

Problem solving

Time management

Education

Bachelor's degree in Business Management

High school diploma or equivalent

Tools

Excel

Tableau

SAP

Ariba

Job description

About GE Vernova:

GE Vernova is a planned, purpose-built global energy company that includes Power, Wind, and Electrification businesses and is supported by its accelerator businesses of Advanced Research, Consulting Services, and Financial Services. Building on over 130 years of experience tackling the world’s challenges, GE Vernova is uniquely positioned to help lead the energy transition by continuing to electrify the world while simultaneously working to decarbonize it. GE Vernova helps customers power economies and deliver electricity that is vital to health, safety, security, and improved quality of life. GE Vernova is headquartered in Cambridge, Massachusetts, U.S., with more than 80,000 employees across 100+ countries around the world.

GE Vernova’s Gas Power business engineers advanced, efficient natural gas-powered technologies and services, along with decarbonization solutions that aim to help electrify a lower carbon future. As part of the Gas Power One Field Services team, FieldCore installs, maintains, and upgrades power generation equipment, enabling operators of the world’s energy infrastructure to provide more reliable and affordable energy.

Job Summary:

The Field Logistics Coordinator is responsible for auditing invoices, collecting back-up documentation, project close-out and reconciliation, and other related tasks. Works closely with the Field Logistics lead, Service Manager, and Resource Managers to ensure proper timecard reporting and provide KPI reporting as applicable. Works as part of the team to drive accurate financial and project reporting.

Essential Duties & Responsibilities:

• Drive project close-out processes and project financial reconciliation, including verification of all hours, per diems, expenses, and rates; input support tickets as necessary to resolve any systems issues affecting proper project billing
• Perform Project Back-up functions, which includes collecting signed Timesheets and Expenses receipts from
• Field Employees, verifying that back-up is accurate, and facilitating any customer concerns
• Create and maintain project back-up tracking spreadsheets to include tracking of technical report submissions and PowerNow auditing
• Prepare reporting as necessary for financial pacing which includes UBS management, AR resolution, and tracking of PO spend
• Provide timecard visibility to SMs and RMs through reporting from Tableau and SAP
• Support Service Managers with all 3rd party POs through Ariba and coordination with outside vendors
• Partner with sourcing to work with local, approved businesses to reduce cost and maximize flexibility during high facility utilization
• Partner with tooling organization to bill tooling and provide back-up in a timely and accurate manner
• Support with project set-up as needed, including initial project creation ticket as well as periodic project updates
• Work with Service Managers to meet expectations on job assignments, training, travel, PPE and other tasks as needed
• Provide support as needed for KPI reporting
• Travel may be required
• Ability and willingness to work holidays, weekends and overtime as required by field assignments
• You may be assigned other duties to help proactively drive our FieldCore vision and align with our organization’s core values.

Required Qualifications & Experience

• High school diploma or equivalent
• English proficiency required

Desired Characteristics:

• Bachelor's degree in Business Management from an accredited university or college
• Experience in operations or project management including quality, technical, administrative, financial, and contractual
• Ability to analyze and synthesize reporting from various data sources
• Strong problem-solving ability, including proactively finding and tackling problems
• Intermediate knowledge of Excel
• Strong written and oral communication skills
• Critical thinking ability
• Ability to work well both independently and in a team environment
• Ability to handle multiple projects concurrently and be very results-oriented
• Ability to take direction and prioritize while being in a matrixed organization

FieldCore is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, gender identity, or any other characteristic protected by law.