Project Coordinator

SGS Consulting; California City (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

SGS Consulting is seeking an Administrative Support professional in California City to assist department leaders with scheduling, permitting, and document management. The role requires strong communication skills and the ability to coordinate multiple projects with minimal supervision.

You will work closely with supervisors and specialists, handling job packets, training records, and daily administrative tasks while maintaining high organization and time management standards.

Qualifications

• Excellent verbal and written communication skills.
• Experience in coordinating multiple tasks and priorities.
• Proficient with Microsoft Office suite (Outlook, Word, Excel) and collaboration tools.

Responsibilities

• Provide administrative support to a department or individual, including scheduling work and equipment, generating work orders, and coordinating permit applications with municipalities.
• Contact municipalities, monitor and close jobs, and gather training records as assigned (up to 5% of duties).
• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Demonstrate effective communication, adaptability to audiences, and strong facilitation for meetings and group discussions.
• Work independently with minimal direction and as part of a team, with strong time management and organization.

Skills

Scheduling

Reporting

Communication

Multitasking

Documentation

Administrative

SAP

Smartsheet

Education

Highschool diploma

Tools

SAP

Smartsheet

Job description

Job Responsibilities

• Provide administrative support to a department or individual. This person will be working closely with supervisors and specialists to, but not limited to, contacting municipalities, applying for permits, scheduling work and equipment, gathering and assembling job packets, making work orders, monitoring condition codes and closing jobs, monitoring and entering training as assigned and completed, and other duties as assigned (not to exceed 5% of duties).
• Proficient in Microsoft applications including Outlook, Word, Excel, and MS Teams.
• Excellent verbal and written communication skills.
• Ability to adapt communication style to suit different audiences. Effective facilitation skills and ability to facilitate group discussions and meetings.
• Ability to work independently with minimal direction and as a collaborative team member.
• Detail orientation and superior organization skills. Pro-active, self-starter, and excellent time management skills.
• Ability to effectively manage multiple projects, deliverables, and priorities simultaneously. Also, prioritize, multi-task, and meet deadlines with competing priorities.
• Assisting supervisors and support staff as assigned

Skills

• Experience with SAP or Smartsheet is highly desired.
• Scheduling
• Reporting
• Compliance
• Administrative
• Documentation

Education/Experience

• Highschool diploma required