Project Coordinator

Asplundh Construction; Burlington (NJ); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Asplundh Tree Expert, LLC is seeking a Project Coordinator to track field construction project status and support scheduling and logistics. The role emphasizes accuracy, communication, and customer service across field operations.

The coordinator will update Smartsheet and Excel reports, facilitate production data collection via mobile platforms, and assist field teams with technology and paperwork routing to ensure timely billing and project delivery.

Qualifications

• Excellent organizational skills and ability to manage inbound/outbound paperwork.
• Self-starter with the ability to identify tasks, prioritize and complete.
• Excellent phone skills including professional etiquette and clear communication.
• Interpersonal and customer relationship skills for weekly meetings and input.
• Proficiency with Microsoft Excel.
• Ability to operate and troubleshoot basic technology peripherals (Wi‑Fi, printers, etc.).
• Valid driver’s license is required.

Responsibilities

• Track status of field construction projects and assist in scheduling.
• Update tracking tools and performance metric charts.
• Monitor programs to collect field production using mobile platforms.
• Validate work package submissions for billing and reports.
• Provide daily logistic coordination to field leadership.
• Assist with installing and updating technology in the field.
• Coordinate and route physical and electronic work packages.

Skills

Excellent organizational skills

Self-starter

Excellent phone etiquette

Interpersonal and customer relations

Self-management

Microsoft Excel

Smartsheet

Driver's license

Education

High school diploma or equivalent

Tools

Smartsheet

Excel

Job description

Job title: Project Coordinator

We are seeking a Project Coordinator who is detail-oriented, hardworking, motivated, and focused on both fieldwork and customer service.

Description

We are seeking a Project Coordinator who is detail-oriented, hardworking, motivated, and focused on both fieldwork and customer service.

Essential Functions and Responsibilities

• Track status of field construction projects.
• Assist in project scheduling.
• Update tracking and communication tools (Smartsheet, Excel, performance metric charts and tables).
• Monitor and facilitate programs to collect production in the field using mobile communication platforms.
• Validate proper work package submission for billing.
• Assist General Forepersons as necessary to resolve daily operational issues.
• Monitor and report on adherence to production reporting processes.
• Validate and submit reports to utility customers.
• Managing the daily workflow in multiple districts of our operation.
• Receiving and properly routing physical and electronic work packages to field forces, customer representatives and internal controlling points for execution.
• Update project status communication tools (Smartsheet, Excel, performance metric charts and tables).
• Provide daily logistic coordination and support to field force leadership as needed, including consolidation and submission of routine business process items (timesheets, expense reports, etc.).
• Assist field forces with installing, updating and implementing technology (computers, tablets, smartphones).
• The position is 40 hours per week with potential overtime based on operating conditions.

Minimum Qualifications

• Applicants must be at least 18 years of age.
• Excellent organizational skills – keep track of inbound paperwork from multiple sources and prepare outbound paperwork to send to multiple sources.
• Self-starter with the ability to identify tasks that need to be completed, then prioritize and complete the work.
• Excellent phone skills including professional phone etiquette and ability to communicate information clearly and logically.
• Interpersonal and customer relationship skills – attend weekly meetings as needed and provide business input with a focus on customer service.
• Self-managing – this position spends more than half of the workday operating alone.
• Advance skills with Microsoft Excel.
• Ability to operate, manage and troubleshoot basic technology peripherals (Wi‑Fi, printers, Bluetooth, cellular phone settings, etc.).
• General knowledge of Michigan towns and localities is preferred but not required. Ability to understand construction drawings preferred but not required.
• Excellent Google Maps interpretation skills is helpful.
• Experience using SmartSheet is preferred but not required.
• Must be able to write, read and comprehend written and verbal job instructions/information.
• Effective communication skills are essential.
• Must have transportation to and from the show up location.

Education and Experience

• High school diploma or equivalent

Pre-Screen

• Upon offer, employees may be required to subject and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications

• A valid driver's license is required.

Physical Requirements

• RARE(less than 10%): Stooping, Kneeling, Squatting, Body Twisting, Crawling, Climbing Poles, Gripping, Climbing Ladders, and Balancing. Lifting over 10 lbs. to 50 lbs.
• OCCASIONAL(up to 33%): Sense of Touch, Manual Dexterity, Seeing Distant, Reaching, Range of Motion, Depth Perception, Lifting, Carrying, Pushing, Pulling, Climbing Stairs, Lifting up to 10 lbs.,
• FREQUENT(up to 66%): Walking, Seeing, Climbing On/Off a Truck, Standing, Sitting, Color Vision.
• CONTINUOUS(up to 100%): Speaking Clearly, Reading, and Hearing - Speech Range.

Safety

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

Important Information for Applicants

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.