Project Coordinator

SWCHC, Inc.; Bridgeport (CT); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Flexible spending accounts (FSA)

Retirement plan (403B)

Short-term disability insurance

Long-term disability options

Life Insurance

Employee assistance program (EAP)

Job summary

SWCHC, Inc. seeks an Administrative Coordinator for the Mobile Addiction Recovery Services program in Bridgeport, CT. The role supports grant activities, schedules the Mobile Unit, and supervises Recovery Support Specialists.

You will coordinate data collection, documentation, and liaison with project staff and partners. Strong MS Office skills, independence, and likely EHR familiarity are preferred.

Qualifications

• Bachelor’s degree or equivalent experience (eight semesters).
• Two years administrative experience.
• Spanish fluency is preferred.
• Health care experience preferred.

Responsibilities

• Coordinates, prepares, and issues Mobile Unit schedule and assists with site management.
• Assists with preparation for visits, contract compliance, grant preparation, and reporting.
• Collects service data, manages records, and helps prepare federal progress reports.
• Order supplies and monitors medical room supplies (Narcan, AED, first aid kit).
• Supervises assigned staff, including Recovery Support Specialists.
• Ensures admission documentation is completed and scanned into client records.

Skills

Excellent writing

Organizational skills

MS Office

Self-starter

EHR experience

Education

Bachelor’s degree or equivalent (eight semesters)

Job description

Description

SUMMARY:

Under the supervision of the Project Director, provides administrative support to Mobile Addiction Recovery Services program, and supervises Recovery Support Specialists. Oversees daily grant activities, implements project goals, and maintains evidence-based practice standards. Responsible for coordinating daily activities and schedules of the Mobile Unit, supplies ordering and tracking, data entry, and contingency management tracking. Ensure accurate, timely, and efficient execution of tasks.

SPECIFIC DUTIES AND RESPONSIBILITIES:

All duties are subject to accommodation in accordance with the Americans with Disabilities Act (ADA).

• Coordinates, prepares, and issues Mobile Unit schedule. Assists with site management of the Mobile Unit.
• Assists with preparation for Joint Commission, DPH and other site visits, contract compliance, maintaining state/federal standards and grant preparation.
• Collects service data, manages statistical records, and helps prepare federal progress reports.
• Order supplies. Ensures that Narcan, AED, first aid kit, and medical room supplies are monitored and replaced or calibrated as needed and tracked.
• Supervises assigned staff, including Recovery Support Specialists.
• Ensures that required admission documentation is completed, e.g., sliding fee, consents, and privacy notices. Oversees accurate and timely scanning of documents into client records.
• Works closely with Project Director, Project Evaluator, and BH Clinical Compliance Manager.
• Liaises with community partners. Performs outreach functions as needed.
• Performs all other duties as assigned.

Requirements

Qualifications:

• Excellent writing, speaking, and organizational abilities.
• Initiative/self-starter with the ability to work independently and as part of a team.
• Microsoft Office competency
• Preferred: Experience with Electronic Health Records

Education and/or Experience:

Required:

• Bachelor’s degreeor equivalent experience of eight semesters
• Two years administrative experience

Preferred:

• Health care experience
• Spanish fluency

Physical Requirements and Work Environment:

The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity sufficient to operate phones, computers, and other office equipment. The position requires the physical ability to kneel, bend and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. This person must have the ability to travel as required to work with staff.

Compensation and Benefits

In addition, this position will be eligible for additional benefits consistent with the role. The compensation of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

Benefits Include:

• Medical insurance
• Dental insurance
• Flexible spending accounts (FSA)
• Retirement plan (403B)
• Short-term disability insurance
• Long-term disability options
• Life Insurance
• Employee assistance program (EAP)

Paid Time Off:

• 24 PTO Days
• 5 Sick Days
• 10 Paid Holidays