Project Coordinator

Black Box; Bowling Green (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Black Box is seeking a Project Coordinator to support client delivery projects by coordinating daily activities and maintaining documentation. This onsite role in Bowling Green, Ohio, requires a bachelor's degree and at least 2 years of project coordination experience in the technology services sector.

The ideal candidate will excel in communication, team collaboration, and data analysis while applying project management methodologies to ensure timely and successful project execution.

Qualifications

• Minimum of 2 years of project coordination experience, preferably within the technology services industry.
• Understanding of project management methodologies, standards, and documentation practices.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate project tasks, schedules, and deliverables across multiple contributing teams.
• Monitor project activities, identify potential delays, and provide timely status updates to the project manager.
• Foster strong, collaborative working relationships across teams.

Skills

Project coordination

Attention to detail

Analytical skills

Customer focus

Interpersonal skills

Education

Bachelor's degree in computer science, Information Systems, Business, or related field

Tools

MS Office (Word, Excel, PowerPoint)

SharePoint

MS Project

ServiceNow

Job description

Position Summary

The Project Coordinator supports the successful execution of client delivery projects by coordinating daily project activities,maintainingdocumentation, and ensuring alignment across teams. This roleappliesNASI PMO standards and methodologies to help deliver projects on time, within scope, and within budget. The ideal candidate is organized, proactive, and passionate about improving processes, supporting technical teams, and strengthening project performance.

Position Details

• Hourly position based upon experience & skill level
• Contract with possible contract extension or hire, current project estimated through Dec 2026
• Standard work hours: Mon-Fri 7:00am up 5:00pm (as needed after hours/weekends)
• Location: Onsite - Client site in New Albany, OH

Key Responsibilities

• Project Coordination & Execution
• ApplyNASI PMO standards, processes, and methodologies consistently across all assigned projects.
• Coordinate project tasks, schedules, and deliverables across multiple contributing teams.
• Assist with payroll, time off requests, and onboarding.
• Assist with material ordering of supplies and rental equipment
• Maintainaccurateproject documentation, records, and version control in centralized systems.
• Monitor project activities,identifypotential delays, and providetimelystatus updates to the project manager.
• Assistwithrequirementsforgathering, testing, and otherproject specifictasks as needed.
• Stakeholder Communication & Collaboration
• Serve as a primary point of contact for project-related communication with stakeholders, vendors, and internal teams.
• Gather, organize, andvalidateproject information to ensure delivery teams have current,accuratedata.
• Prepare meeting agendas, PowerPoint presentations, and documentation to support stakeholder communication.
• Foster strong, collaborative working relationships across NASI operations and all levels of theorganization.
• Data Analysis & Reporting
• Analyze project data including schedules, budgets, resourceutilization, and delivery performance.
• Prepare recurring and ad hoc reports for PMO and operations leadership.
• Maintain and distribute project materials such as status updates, policies, requirements documents, and vendor information.
• Operational Support & Continuous Improvement
• Create andmaintainproject schedules, timelines, and change-control documentation.
• Look for opportunities to improve coordination processes,optimizeworkflows, and enhance project quality.
• Support seamless transitions between project and operational functions.
• Achieve performance targets related to service quality, accuracy, and timeliness.

Knowledge, Skills & Abilities

• Accountability: Takes ownership, understands the broader organizational goals, and contributes to continuous improvement.
• Attention to Detail: Produces accurate, high-quality work and maintains organized, well-structured documentation.
• Customer Focus: Delivers responsive, high-quality service with an understanding of both internal and external customer impacts.
• Interpersonal Skills: Communicates professionally, uses tact and diplomacy, and remains composed under pressure.
• Results Driven: Sets high performance standards and demonstrates persistence and urgency in meeting goals.

Education & Experience Requirements

• Bachelor's degree in computer science, Information Systems, Business, or related field or equivalent experience.
• Minimum of 2 years of project coordination experience, preferably within the technology services industry.
• Understanding of project management methodologies, standards, and documentation practices.
• Strong analytical and problem-solving skills, including requirements of documentation and issue troubleshooting.
• Excellent written and verbal communication skills.
• Ability to build strong working relationships across project teams, stakeholders, management, and vendors.
• Proficient with MS Office (Word, Excel, PowerPoint), Outlook, SharePoint, MS Project, PPM tools, ERP platforms, ServiceNow, Salesforce.com, workforce management, and cloud-based systems.

Additional Information

• This position has no supervisory responsibilities.

Equal Opportunity Employer

Black Box is an equal opportunity employer. We welcome applicants of every background and do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status.