Project Coordinator

Brigham and Women's Hospital; Boston (MA); On-site; USD 27,000 - 39,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a detail‑oriented Project Coordinator to support cross‑functional teams in planning, tracking, and reporting project activities.

You will coordinate meetings, maintain documentation, and help ensure schedules and budgets stay on track. Ideal candidates bring 0–1 year of project support or administrative experience, strong communication skills, and proficiency with MS Office and collaboration tools.

Qualifications

• High School Diploma or equivalent required; Associate's Degree related field preferred.
• 0-1 year of project support or administrative experience.
• Strong written and verbal communication; ability to meet deadlines.

Responsibilities

• Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines are met.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar to fulfill each goal and objective.

Skills

Project coordination

Communication

Teamwork

Education

High School Diploma or Equivalent

Associate's Degree Related Field of Study preferred

Tools

MS Office

Google Workspace

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Responsible for coordinating project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures the schedule, budget, and details of project tasks are well organized. Organizes reporting, plans meetings, and provides updates to project managers.

Does this position require Patient Care?

No

Essential Functions

• Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines are met.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar to fulfill each goal and objective.

Qualifications

Education

High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Experience

Project support or administrative experience 0-1 year required

Knowledge, Skills and Abilities

• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

75 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.