Project Coordinator

Alpine Construction Management; Boise (ID); On-site; USD 55,000 - 78,000; Full time

Job summary

Alpine Construction Management is seeking an ACM Project Coordinator to lead administrative and documentation efforts from startup to closeout. You will maintain project records, manage document workflows, and support field operations and communications with project teams, owners, and subcontractors.

Ideal candidates excel at organization, multi-project coordination, and proactive information management to ensure audit-ready documentation and timely deliverables.

Qualifications

• Maintain project files, records, logs, drawings, specifications, contracts, and correspondence.
• Ensure proper document control, version management, and document distribution.
• Process, track, and maintain RFIs, Submittals, Change Orders, and project logs.
• Maintain audit-ready project documentation.
• Support project startup and closeout documentation requirements.
• Track punch list documentation and project completion records.
• Ensure compliance with company standards, contract requirements, and owner expectations.

Responsibilities

• Maintain project files, records, logs, drawings, specifications, contracts, and correspondence.
• Ensure proper document control, version management, and document distribution.
• Process, track, and maintain RFIs, Submittals, Change Orders, and project logs.
• Maintain audit-ready project documentation.
• Support project startup and closeout documentation requirements.
• Track punch list documentation and project completion records.
• Coordinate project meetings, schedules, agendas, and supporting materials.
• Prepare and distribute meeting minutes, action items, and follow-up communications.
• Facilitate information flow between project teams, subcontractors, consultants, and clients.
• Respond promptly to project-related communications and requests.
• Assist with coordination of project correspondence and notifications.

Job description

Job Type
Full-time

ACM Project Coordinator

Position Summary

The ACM Project Coordinator (PC) serves as the administrative and documentation leader supporting project execution from startup through closeout. The Project Coordinator is responsible for maintaining project records, managing document workflows, coordinating communications, supporting field operations, tracking project information, and ensuring accurate project documentation throughout the project lifecycle.

The Project Coordinator works closely with Project Managers, Assistant Project Managers, Superintendents, Accounting, Owners, Architects, Engineers, Subcontractors, and Vendors to support efficient project execution through organized information management, responsive communication, and proactive coordination.

Core Project Coordination & Task Management

• Primary Responsibilities
• Complete assigned project coordination tasks accurately and on schedule.
• Manage project workflow activities and administrative support functions.
• Support project startup, mobilization, and administrative readiness activities.
• Assist project teams with information requests and coordination needs.
• Prioritize tasks effectively across multiple projects and deadlines.
• Anticipate project documentation needs and proactively support project teams.
• Demonstrate growing understanding of construction workflows and project delivery processes.
• Performance Expectations
• Maintain high task completion rates.
• Support efficient project execution.
• Demonstrate strong organizational skills.
• Adapt effectively to changing project priorities.

Project Documentation, Document Control & Compliance

• Primary Responsibilities
• Maintain project files, records, logs, drawings, specifications, contracts, and correspondence.
• Ensure proper document control, version management, and document distribution.
• Process, track, and maintain RFIs, Submittals, Change Orders, and project logs.
• Maintain audit-ready project documentation.
• Support project startup and closeout documentation requirements.
• Track punch list documentation and project completion records.
• Ensure compliance with company standards, contract requirements, and owner expectations.
• Performance Expectations
• Maintain accurate and organized project records.
• Ensure timely processing of project documentation.
• Support regulatory and contractual compliance.
• Improve accessibility and reliability of project information.

Communication, Meetings & Information Flow

• Primary Responsibilities
• Coordinate project meetings, schedules, agendas, and supporting materials.
• Prepare and distribute meeting minutes, action items, and follow-up communications.
• Facilitate information flow between project teams, subcontractors, consultants, and clients.
• Respond promptly to project-related communications and requests.
• Assist with coordination of project correspondence and notifications.
• Support clear communication across office and field teams.
• Ensure critical project information is communicated to appropriate stakeholders.
• Performance Expectations
• Maintain effective project communication.
• Support accountability through meeting documentation.
• Improve responsiveness and information flow.
• Facilitate collaboration among project participants.

Field Operations, Permitting & Closeout Support

• Primary Responsibilities
• Support field personnel through distribution of project information and documentation.
• Track permits, inspections, approvals, and jurisdictional requirements.
• Maintain safety-related documentation and compliance records.
• Assist with project closeout activities including punch lists, turnover documentation, warranties, and final deliverables.
• Coordinate collection of required subcontractor closeout documents.???