Project Coordinator

Ziegler Caterpillar; Big Lake (MN); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life

PTO 15 days first year

9 paid holidays

401(k) with company match

HSA contribution

Disability Insurance

FSA & EAP

Parental Leave

Fitness membership discount

Education Assistance

Job summary

Ziegler Energy Solutions, part of the Ziegler Companies family, is seeking a Project Coordinator to support electrification projects from planning through commissioning. The role involves scheduling, procurement coordination, documentation, and client communication, with on-site work in Monticello, MN and travel up to 10%.

Responsibilities include supporting project planning, site walkthroughs, documentation, and subcontractor coordination, while maintaining records and tracking milestones.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business, Project Management, or related field strongly preferred.
• 1-3 years of experience in project coordination, construction administration, operations support, or project management support strongly preferred.
• Basic understanding of electrical construction, renewable energy systems, EV charging infrastructure, or related construction projects.
• Familiarity with construction documentation, scheduling, procurement, and project administration processes.
• Working knowledge of Microsoft Office Suite, Microsoft Project, and project management software platforms.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Detail-oriented with strong problem-solving and follow-through abilities.
• Experience working with contractors, vendors, utilities, or customers is preferred.
• Knowledge of permitting and construction processes is preferred.
• Must have and maintain a clean driving record.

Responsibilities

• Support project managers during project planning, estimating, and pre-construction activities.
• Assist with site walkthroughs, documentation, material takeoffs, and subcontractor coordination.
• Maintain project records, files, meeting notes, and project-related documentation.
• Coordinate communication between project teams, customers, subcontractors, utilities, and permitting agencies.
• Assist with developing and updating project schedules using MS Project or similar software.
• Track project milestones, deliverables, procurement activities, and equipment deliveries.
• Coordinate purchase orders, vendor communications, and material shipments.
• Help ensure project materials and equipment align with project requirements and specifications.
• Support project kickoff meetings, safety documentation, subcontractor onboarding, and mobilization activities.
• Monitor project progress and communicate schedule updates, issues, and action items to project stakeholders.
• Assist with change order tracking, contract administration, invoicing, and project reporting.
• Coordinate permitting, inspection, utility, and customer documentation requirements.
• Support commissioning, startup, and project closeout activities.
• Compile project closeout documentation, training materials, and turnover packages.
• Contribute to continuous improvement efforts through documentation of lessons learned and best practices.
• Provide administrative and coordination support to project managers and other departments as needed.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Documentation

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Project

Job description

Ziegler Energy Solutions, part of the Ziegler Companies family, is a growing leader in the development, design, integration, and construction of turnkey energy and infrastructure systems, including solar, battery energy storage systems (BESS), and electric vehicle (EV) charging stations.

We are seeking a Project Coordinator to support the successful delivery of electrification projects from planning through commissioning and customer acceptance. This role will assist project managers and project teams with scheduling, procurement coordination, documentation, customer communication, and project tracking activities. Projects may include commercial and industrial solar installations, battery energy storage systems, EV charging infrastructure, microgrids, and related energy solutions. This position requires the ability to work on-site at our Monticello, MN location and travel up to 10%.

Responsibilities

• Support project managers during project planning, estimating, and pre-construction activities.
• Assist with site walkthroughs, documentation, material takeoffs, and subcontractor coordination.
• Maintain project records, files, meeting notes, and project-related documentation.
• Coordinate communication between project teams, customers, subcontractors, utilities, and permitting agencies.
• Assist with developing and updating project schedules using MS Project or similar software.
• Track project milestones, deliverables, procurement activities, and equipment deliveries.
• Coordinate purchase orders, vendor communications, and material shipments.
• Help ensure project materials and equipment align with project requirements and specifications.
• Support project kickoff meetings, safety documentation, subcontractor onboarding, and mobilization activities.
• Monitor project progress and communicate schedule updates, issues, and action items to project stakeholders.
• Assist with change order tracking, contract administration, invoicing, and project reporting.
• Coordinate permitting, inspection, utility, and customer documentation requirements.
• Support commissioning, startup, and project closeout activities.
• Compile project closeout documentation, training materials, and turnover packages.
• Contribute to continuous improvement efforts through documentation of lessons learned and best practices.
• Provide administrative and coordination support to project managers and other departments as needed.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business, Project Management, or a related field strongly preferred.
• 1-3 years of experience in project coordination, construction administration, operations support, or project management support strongly preferred.
• Basic understanding of electrical construction, renewable energy systems, EV charging infrastructure, or related construction projects.
• Familiarity with construction documentation, scheduling, procurement, and project administration processes.
• Working knowledge of Microsoft Office Suite, Microsoft Project, and project management software platforms.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Detail-oriented with strong problem-solving and follow-through abilities.
• Experience working with contractors, vendors, utilities, or customers is preferred.
• Knowledge of permitting and construction processes is preferred.
• Must have and maintain a clean driving record.

Travel

• Up to 10% travel required.
• Occasional overnight travel may be required for project meetings, site visits, or commissioning support activities.
• Limited evening or weekend work may be required to support critical project milestones.

Minimum Physical Requirements

• Standing, sitting, walking, talking, hearing

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals.

SEE YOURSELF AT ZIEGLER

Founded in 1914, Ziegler is a third-generation, family-owned CAT dealer with over 2400 employees across 30+ locations in Minnesota, Iowa and northern Missouri. Since day one Ziegler has had the same philosophy- if the customer is successful- then Ziegler will be successful. That is why Ziegler is committed to providing employees with the best possible work environment and the right tools for career development. This means great benefits, work/life balance, and ongoing professional development and training. Fulfill your calling by starting a career with Ziegler today!

The pay range for this position

$26.85 to $32.21

Starting wage is dependent on skills, experience, education and location. Pay range may vary by 10% depending upon the applicant’s location.

Along with competitive pay, full time positions are benefits eligible which includes:

• Health, Dental, Vision and Life Insurance
• 15 days of PTO your first year, accrual starts day 1
• 9 paid holidays
• 401(k) plan with company contribution and match
• HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
• Short-Term and Long-Term Disability Insurance, FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Education Assistance

At Ziegler Inc. we’re committed to equal opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.