Project Coordinator

North Highland; Beaverton (OR); Hybrid; USD 60,000 - 75,000; Full time

Job summary

North Highland is seeking a Project Coordinator for its retail practice to support a significant international transformation program. The role focuses on policy updates, translation validation, and effective cross‑functional coordination across countries and time zones.

As a key member of the team, you will manage tracking systems, host kickoff meetings, and liaise with compliance and localization teams to ensure timely delivery.

Qualifications

• Proven experience in project coordination and program delivery.
• Ability to manage multiple workstreams with accuracy and pace.
• Strong written and verbal communication across levels of the organization.
• Experience using project tracking tools such as Smartsheet and excel for reporting.

Responsibilities

• Coordinate creation and maintenance of project tracking systems for HR policy updates across program waves.
• Create and organize project documentation including policy files and initiation materials.
• Host and facilitate kickoff meetings with cross-functional teams and SMEs.
• Conduct weekly reviews of tracking systems and follow up with stakeholders to ensure deliverables.
• Liaise with compliance teams to communicate policy review timelines.
• Draft and submit requests for policy content updates and translation services.
• Manage translation validation activities across multiple countries and languages.

Skills

Project coordination

Program management

Stakeholder management

Documentation

Communication

Smartsheet

Multinational programs

Tools

Smartsheet

MS Excel

Job description

MAKE STRATEGY A REALITY | ACCELERATE YOUR GROWTH | CHOOSE YOUR PATH As the world's leading change and transformation consultancy, we're helping businesses move from strategy to reality by taking a pragmatic and practical approach to build solutions that last. We're seeking a Project Coordinator in our retail practice to help us take vision to value and create lasting impact. 6-month Contract assignment in Portland, OR. Local candidates needed for this assignment, hybrid 4 days a week onsite, 1 day remote

SUMMARY

As a Project Coordinator, you will play a critical role in supporting the successful delivery of a significant international transformation program. You will manage complex policy coordination and translation validation activities across multiple countries and time zones, ensuring seamless communication between stakeholders, subject matter experts, and compliance teams. Your meticulous attention to detail and strong organizational abilities will directly enable the timely execution of policy updates and translation reviews, ultimately strengthening our consulting firm's delivery of high-impact programs.

YOU WILL

• Coordinate the creation and maintenance of project tracking systems for human resources policy updates across multiple program waves
• Create and organize project documentation, including policy files and project initiation materials
• Host and facilitate kickoff meetings with cross-functional teams and subject matter experts
• Conduct weekly reviews of project tracking systems and follow up with stakeholders to ensure timely completion of deliverables
• Liaise with compliance teams to communicate upcoming policy review timelines and requirements
• Request clarifications from subject matter experts and escalat...?
• Draft and submit requests for policy content updates and translation services
• Manage translation validation activities across multiple countries and languages, including creating validation trackers and coordinating review cycles
• Compile, review and provide feedback on returned translated materials to localization teams
• Support change management initiatives when capacity allows
• Maintain detailed records and provide regular progress updates to program leadership

IDEALLY, WE'D LIKE

• Proven experience in project coordination, program management, or similar organizational roles
• Demonstrated ability to manage multiple workstreams simultaneously whilst maintaining accuracy
• Strong written and verbal communication skills, with the ability to liaise effectively across different organizational levels
• Experience with project tracking tools and spreadsheet management including Smartsheet's
• Familiarity with international or multi-country program delivery
• Knowledge of human resources processes or policy management (desirable)
• Experience coordinating translation or localization activities (desirable)
• Excellent stakeholder management and relationship-building capabilities
• A proactive, problem-solving mindset with strong attention to detail
• Ability to work independently and take ownership of deliverables
• Organized approach to managing competing priorities and tight deadlines
• Professional discretion and the ability to handle sensitive human resources information

Applicants must be authorized to work in the United States, without the need for visa sponsorship by North Highland. Work visa sponsorship will not be provided, either now or in the future, for this position. This is a temporary employee (W2) opportunity.

North Highland is an equal opportunity employer, and we adhere to all applicable laws and regulations to ensure a fair and equitable workplace. All qualified applicants will receive fair and implicit consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law.

We handle all information in accordance local privacy standards and maintain strict confidentiality.