Project Coordinator

Stantec; Austin (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Paid time off

Job summary

Stantec in Austin is looking for a Project Coordinator who will support project execution by ensuring compliance with ISO requirements and project standards. The ideal candidate should have at least 4 years of relevant experience in project coordination, particularly within a design consulting environment.

The role involves maintaining document control, preparing project documentation, and supporting project management. This is an in-person position requiring at least 3-4 days a week in the office, ensuring collaboration in a dynamic work environment.

Qualifications

• Minimum of 4 years of relevant project coordination experience.
• Experience in a consulting architecture and/or engineering environment.
• Prior knowledge of documentation/revision control required.

Responsibilities

• Implement document control processes and procedures.
• Maintain current understanding of project status and issues.
• Prepare high quality and accurate project documentation.

Skills

Organizational skills

Written communication

Verbal communication

Analytical skills

Interpersonal skills

Education

Technical degree/diploma/certificate in related field

Tools

MS Office (Word, PowerPoint, Excel, Teams, Access)

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

Opportunity

In this position as a Project Coordinator, you will provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment. This is also an excellent opportunity for a registered EIT or Intern Architect that is looking to gain project controls / management experience in a design consulting environment.

Key Responsibilities

• Implements document control processes and procedures established for project functions including document tracking, deliverables management, minutes, RFIs, submittals, change logs and other communication tools.
• Works closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
• Understands and optimizes Document Control processes and systems.
• Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.
• Prepares high quality, accurate and timely documents such as specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.
• Coordinates project deliverables and schedules.
• Prepares required project set up documentation.
• Maintains document control best practices.
• Follow record retention policies.
• Maintains project best practices.
• Prepares project specifications, reports, and other required documents.
• Tracks RFIs and submittals.
• Support Senior Leaders and other professional staff and teams to promote success in the business.

Capabilities and Credentials

• Prior knowledge of documentation / revision control is required.
• Prior work in documentation control / project assistant role is a plus.
• Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.
• Excellent written and verbal communication is a must.
• Strong analytical skills.
• Exceptional attention to detail, and resourcefulness.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
• Strong project financial capabilities obtained through experience or education.

Education and Experience

• Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience.
• A minimum of 4 years of relevant project coordination experience.
• Experience working in a consulting architecture and/or engineering environment (EPCM), Capital Project/Program Management environment, or Construction Contracting environment is an asset.

Typical office environment working with computers and remaining sedentary for long periods of time. Stantec offers a flexible working environment. Possible field work may include exposure to elements including inclement weather.

This is an in-person position requiring a minimum of 3-4 days per week in office. Remote work is not an option.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties; responsibilities and activities may be assigned or may be changed at any time with or without notice.

Benefits Summary

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week. Benefits Summary: Regular full‑time and part‑time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full‑time and part‑time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States | TX | Austin

Organization: 2339 Buildings-US ACQ PSP Austin&San Ant A&ID-Austin TX

Employee Status: Regular

Business Justification: New Position

Schedule: Full time

Job Posting: 09/06/2026 09:06:12

Req ID: 1006191

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.