Project Coordinator

Phase2 Technology; Austin (TX); On-site; USD 63,000 - 77,000; Full time

Job summary

Phase2 Technology in Austin, TX, is seeking a Project Coordinator to lead recruitment, enrollment, retention, and coordination of a federally funded randomized controlled trial focusing on mental health and IPV among Chinese immigrant women. A Master’s degree and related coordination experience are required.

Responsibilities include screening, scheduling, data tracking, intervention delivery, and collaboration with the PI and community partners.

Qualifications

• Master’s degree in nursing, psychology, social work, public health, or a related field.
• Experience coordinating research studies, clinical trials, or community-based research projects.
• Strong organizational, project management, and communication skills.
• Ability to work independently while managing multiple project activities and deadlines.
• Experience interacting with research participants and maintaining participant confidentiality.
• Bilingual proficiency in English and Chinese (spoken and written).

Responsibilities

• Conduct participant screening and informed consent procedures.
• Coordinate participant enrollment, scheduling, follow-up assessments, and retention activities.
• Maintain regular communication with study participants and respond to questions and concerns.
• Track recruitment, enrollment, retention, and follow-up metrics and prepare regular progress reports for the PI.
• Maintain recruitment and retention databases and ensure timely completion of follow-up assessments.
• Deliver study intervention and attention control sessions with fidelity to study protocols.
• Document intervention delivery and participant contacts in accordance with study procedures.
• Monitor participant engagement and adherence to study activities.
• Assist with participant safety monitoring and referrals to resources as needed.
• Assist the PI with oversight and coordination of all study activities.
• Monitor study progress and identify challenges related to recruitment, retention, and study operations.
• Collaborate with community partners to support recruitment and retention.
• Develop and maintain study timelines and project documentation.
• Organize study team meetings and document action items.
• Facilitate communication among team members, consultants, and stakeholders.
• Assist with training and supervision of research staff and students.

Skills

Research coordination

Project management

Communication

Independent work

Participant confidentiality

Bilingual English/Chinese

Education

Master’s degree in nursing, psychology, social work, public health, or related field

Job description

Project Coordinator

Purpose

The Project Coordinator will serve as both the project coordinator and interventionist for a federally funded randomized controlled trial focused on improving mental health and well-being among Chinese immigrant women experiencing intimate partner violence (IPV). The successful candidate will have a minimum of a Master’s degree in nursing, psychology, social work, public health, or a related field, as well as experience coordinating research studies and/or clinical trials. Experience working with underserved populations, mental health, trauma, or IPV-related research is preferred. This position is funded through February 28, 2031 and will continue until that date, with renewal dependent on funding, performance, and departmental needs.

Responsibilities

Participant Recruitment, Enrollment, and Retention

• Conduct participant screening and informed consent procedures.
• Coordinate participant enrollment, scheduling, follow‑up assessments, and retention activities.
• Maintain regular communication with study participants and respond to participant questions and concerns.
• Track recruitment, enrollment, retention, and follow‑up metrics and prepare regular progress reports for the PI.
• Maintain recruitment and retention databases and ensure timely completion of follow‑up assessments.

Intervention Delivery

• Deliver study intervention and attention control sessions with fidelity to study protocols.
• Document intervention delivery and participant contacts in accordance with study procedures.
• Monitor participant engagement and adherence to study activities.
• Assist with participant safety monitoring and facilitate referrals to appropriate resources when needed.

Project Management

• Assist the Principal Investigator (PI) with oversight and coordination of all study activities.
• Monitor study progress and identify potential challenges related to recruitment, retention, intervention implementation, and study operations.
• Collaborate with community partners to support participant recruitment and retention efforts.
• Develop and maintain study timelines, recruitment tracking systems, and project documentation.
• Organize and coordinate study team meetings, prepare meeting materials, and document action items.
• Facilitate communication among study team members, consultants, community partners, and other stakeholders.
• Assist with training and supervision of research staff and students involved in the project.

Regulatory and Compliance Activities

• Assist with Institutional Review Board (IRB) submissions, modifications, continuing reviews, and reporting requirements.
• Ensure compliance with study protocols, regulatory requirements, and sponsor policies.
• Maintain study records and documentation in accordance with institutional and sponsor requirements.
• Report adverse events, protocol deviations, and other reportable events in accordance with institutional and sponsor requirements.

Financial and Administrative Management

• Assist with day‑to‑day project financial management, including tracking project expenditures.
• Coordinate purchasing and ordering of project‑related supplies and services.
• Assist with the preparation of progress reports, sponsor reports, and other project‑related documentation.

Required Qualifications

• Master’s degree in nursing, psychology, social work, public health, or a related field.
• Experience coordinating research studies, clinical trials, or community‑based research projects.
• Strong organizational, project management, and communication skills.
• Ability to work independently while managing multiple project activities and deadlines.
• Experience interacting with research participants and maintaining participant confidentiality.
• Bilingual proficiency in English and Chinese (spoken and written).

Preferred Qualifications

• Experience delivering behavioral, psychosocial, or health‑related interventions.
• Experience working with survivors of intimate partner violence, trauma‑exposed populations, or individuals experiencing mental health challenges.
• Experience managing federally funded research projects, clinical trials, or large multi‑component research studies.
• Experience with IRB submissions, regulatory compliance, and sponsor reporting requirements.
• Experience recruiting and retaining participants in community‑based research studies.
• Strong interpersonal, communication, and relationship‑building skills.

Salary

$70,000 annual

Working Conditions

• Typical office environment.
• Occasional weekend or evening hours as needed to accommodate study participant schedules.

Required Materials

• Resume/CV.
• Three work references with contact information, at least one reference from a supervisor.
• Letter of interest.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.