Project Coordinator

WDS; Arizona; Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Benefits after 30 days

Vacation after one year

Profit sharing potential

Job summary

WDS in Arizona seeks a Project Coordinator to bridge design and build phases. You will track materials, finishes, and pricing, coordinating with architects, engineers, and trade partners to ensure design intent and budget alignment is maintained.

You’ll document selections, manage submittals, and support site visits and closeout activities while aligning with WDS standards and workflows. This role is full-time and office-based with field involvement.

Qualifications

• Minimum 5 years of previous commercial projects experience in creating/tracking lists for specs/materials & pricing.
• Ability to read, understand and interpret construction documents.
• Familiarity with construction components and assemblies; understand what is drawn.
• Office experience in the U.S.
• Arizona familiarity or origin preferred; able to work autonomously.

Responsibilities

• Learn and create standards to allow WDS-consistent drawings.
• Follow steps on an assigned workflow.
• Travel to and participate in project site visits and meetings.
• Create exhibits to supplement plans or solicit trade pricing.
• Communicate with Client via email, text and CRM updates.
• Hold in-person or virtual meetings with Client to review products and materials.
• Review product submittals during pre-construction.
• Assist Superintendent with sample review and pre-install meetings.
• Assist with project closeout procedures including stock and manuals.
• Report to Principal.

Skills

Project coordination

Documentation control

Pricing coordination

Communication skills

Education

Bachelor's or Tech Associate Degree

Tools

AutoCAD

Revit

SketchUp

Photoshop

Job description

WELCOME TO OUR "INTEGRATED DESIGN BUILD" (or ARCHITECT+CONTRACTOR) SERVICE!

Job Description - Project Coordinator

We’re looking for a Design Professional who has done their homework. You should arrive with a deep understanding of WDS’s Integrated Design-Build model and a clear vision of who our ideal clients are. To thrive here, you must live our Mission and breathe our Core Values. Whether you’re talking to a Client, an engineer, trade partner or vendor, you are the face of our standards and the heartbeat of our team. In this role you will be the glue between design and build, overlapping both processes as you track the materials and finishes from concept to completion!

Objectives

• The position will be a combination of Project Coordinator, Estimator and Engineer.
• This key role is being created to 1) better document the clients' selections, 2) strengthen design documents used for pricing and building purposes, as well as 3) speed up the onboarding process of trade partners and 4) improve quality control during construction.
• Attend Meetings and participate in phone calls to understand the Client Vision.
• Compile a list of the construction trade categories to help Design Team define scope.
• Listen to Client during design meetings, recording the materials, finishes, fixtures, furnishings and equipment they seek to implement into their project.
• Explore the above mentioned items in order to accurately describe them.
• Create Basic Schedules and Simple Outline Specs to track the Construction scopes.
• Coordinate with Architect, Engineers, Superintendent and Owner to understand the requirements of each building component.
• Research code & performance requirements to properly identify the applications.
• Reach out to Suppliers, Vendors and Trade Partners to solicit & collect pricing.

Role & Duties

• Learn (and Create) Standards & Processes to allow WDS-consistent drawings.
• Follow steps on an assigned workflow.
• Travel to and participate in Project site visits and meetings.
• Create Exhibits when necessary to supplement plans or to solicit trade pricing.
• Communicate with Client via email, text and CRM sharing updates.
• Hold In person or virtual meeting with Client to review products and materials.
• Send Exhibits to Trade Partners during pricing milestones.
• Request & Review product Submittals during pre-construction.
• Assist Superintendent with Sample review and Pre-install meetings.
• Assisting with project Closeout Procedures to include stock and manuals.
• Report to Principal.

Education

• Holds a Bachelors or Tech Associate Degree minimum.
• Preferably from or very familiar with Arizona and its municipalities.
• Must have the ability to work autonomously without supervision.
• No longer in University or College Program. (Position is full time)
• Must not have current outside practice, ownership, or operation in an outside firm.
• Must have Citizenship/ Right to work in U.S. (See experience)

Experience

• Must have minimum 5 years of previous commercial projects experience in creating/tracking lists for specs/materials & gathering/assembling related pricing.
• It is an absolute MUST to be able to read, understand and interpret all aspects of construction documents.
• Familiarity with Construction components and assemblies, combined with how and what is being drawn will be essential.
• Candidate must be able to track hours spent on a project phase, while meeting deadlines and improving efficiencies.
• Have worked during this time on project types below.
• Office Experience must have been in the U.S.

Projects

• Commercial projects, involving both Tenant Improvement and Ground up.
• Familiarity with Retail, Office, Light Medical, Warehouse, Restaurant design & drawings.
• Willing to work on Industrial Projects involving Annual Facility upgrades on Warehouses or production Facilities having Factory Classification.
• No Residential, Condo, Multifamily, Public work or Clean room.

Capabilities

• Must be able to read and understand Construction Drawings.
• Although we do not create or use Project Manuals, it is essential to be able to read and understand a project specification.
• Knowledge to operate Autocad, Revit, Sketchup and/or Photochop is a plus.
• Company PC laptop and a iPhone.
• Google Workspace a must. (Cloud, Calendar, Email, Sheets, Docs)
• Some Excel and Word (most get translated into G-docs)
• Monday.com Google Sites & In-house CRMs (we can train you).
• Team Building
• Knowledge of codes and ordinances, along with ability and willingness to research them will be vital to the position.
• Ability to work outside the box, be creative and problem solve will be required.

Organizational Fit

• Excited to work in a Design-Build environment.
• Happy at a company with less than 10 people on Staff.
• Familiar interacting with Engineers, Municipalities and Clients.
• Comfortable coordinating with in-house Architecture and Pre-Construction Staff as well as outside Engineering Team and Trade Partners.
• Resumes must include a cover letter describing what kind of environment, work-style and position you are seeking, along with what has NOT made you happy about previous companies where you were employed.
• After review of resumes, at least one virtual interview may be requested.
• After virtual interview(s) an in-person simulation will be required, including: an in-person meet and greet with WDS Team at our office along with a tour of our office and a few of our projects in architectural process and under construction.
• All candidates must be willing to take a personality assessment prior to onboarding.
• All candidates must be willing to undergo a background check prior to onboarding.
• Onboarding is conducted remotely via Gusto for HR.

Compensation

• Salary DOE. (See below)
• Eligible for Benefits after 30 days.
• Sick and Personal Time after 90 days.
• Vacation after one year.
• Negotiable perks, responsibility, potential future profit-sharing and/or ownership depending on level of responsibility and salary.