Project Coordination Specialist

SERVPRO of Vacaville / Dixon; Fort Collins (CO); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Weekly Pay Schedule

PTO & Sick Pay

Medical, Vision, Dental, LifeInsurance

Advancement opportunities

Work for one of the largest SERVPRO Fr

Job summary

SERVPRO Fort Collins is seeking a Project Coordination Specialist to own the administrative lifecycle of restoration projects from intake to closeout. A background in restoration or construction is beneficial, with a focus on accurate documentation and cross-team communication.

Responsibilities include setting up projects in DASH, verifying details, coordinating with Project Managers, and maintaining complete files.

Qualifications

• Strong organization and time management.
• High attention to detail.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication.
• Ability to identify priorities and independently take action.
• Critical thinking and problem solving.
• Professional customer service.
• Accountability and follow-through.
• Ability to recognize and escalatory risk.
• Understanding of restoration project workflows.
• Ability to interpret carrier and TPA requirements.
• Ability to work collaboratively with Project Managers and field teams.
• Comfort working within multiple technology platforms, including: DASH, WorkCenter / WC2, XactAnalysis, Xactimate, Contractor Connection, Digital Review, DocuSketch, QuickBooks.

Responsibilities

• Project Intake & Job Setup.
• Review newly assigned projects for accuracy and completeness.
• Confirm customer, property, insurance, claim, adjuster, referral, and program information is properly documented.
• Ensure projects are established correctly within DASH and third-party platforms.
• Identify whether the project is Program/TPA, carrier-direct, commercial, self-pay, or other requirements.
• Confirm applicable CAT codes, referral information, job type, service line, and classifications.
• Ensure initial compliance actions and required documentation are established.
• Coordinate with Intake and the Project Manager to resolve missing or conflicting information.
• Confirm customer contact and inspection scheduling are documented.
• Maintain a complete, accurate administrative job file throughout the project lifecycle.
• Maintain current project notes, dates, statuses, contacts, and required documentation.
• Ensure documentation reflects field activity.
• Confirm photos, forms, authorizations, reports, estimates, sketches, drying documentation, invoices, and supporting documents are present.
• Identify missing or incomplete documentation and follow up.
• Ensure significant communication is documented.
• Maintain clear next steps and responsible parties within the file.
• Prevent files from becoming stagnant.

Skills

Strong organization

Time management

Attention to detail

Multi-project management

Written communication

Verbal communication

Prioritization

Critical thinking

Customer service

Accountability

Risk awareness

Restoration workflows

Carrier/TPA requirements

Team collaboration

Tools

DASH

WorkCenter / WC2

XactAnalysis

Xactimate

Contractor Connection

Digital Review

DocuSketch

QuickBooks

Job description

Project Coordination Specialist

SERVPRO Fort Collins is an industry leading water, mold, and large loss fire restoration company. SERVPRO quickly responds to property damage emergencies ranging from multimillion-dollar disasters to those suffered by individual businesses and homes. We have a sincere drive forward to make fire, water & property damage, “Like it never even happened”.

Benefits

• Health insurance
• Training & development
• 401(k)

Perks

$25-$30 an hour.

• Weekly Pay Schedule
• PTO & Sick Pay
• Medical, Vison, Dental, Life Insurance
• Advancement opportunities
• Work for one of the largest and best SERVPRO Franchises!

Position Summary

The Project Coordination Specialist (PCS) is responsible for owning the administrative lifecycle of assigned restoration projects from initial assignment through final billing and closeout. A background in Restoration Services and or Construction would be beneficial for this role.

Essential Duties & Responsibilities

• Project Intake & Job Setup
• Review newly assigned projects for accuracy and completeness.
• Confirm customer, property, insurance, claim, adjuster, referral, and program information is properly documented.
• Ensure projects are established correctly within DASH and all applicable third-party platforms.
• Identify whether the project is Program/TPA, carrier-direct, commercial, self-pay, or otherwise subject to specific requirements.
• Confirm applicable CAT codes, referral information, job type, service line, and other required classifications.
• Ensure initial compliance actions and required documentation are established.
• Coordinate with Intake and the assigned Project Manager to resolve missing or conflicting information.
• Confirm customer contact and inspection scheduling are documented appropriately.
• Job File Ownership & Documentation The PCS is responsible for maintaining a complete, accurate, and professional administrative job file throughout the life of the project.

Responsibilities Include

• Maintain current project notes, dates, statuses, contacts, and required documentation.
• Ensure documentation accurately reflects what is occurring in the field.
• Confirm required photos, forms, authorizations, reports, estimates, sketches, drying documentation, invoices, and supporting documents are present.
• Identify missing or incomplete documentation and follow up with the responsible team member.
• Ensure significant customer, adjuster, carrier, subcontractor, and internal communication is documented.
• Maintain clear next steps and responsible parties within the job file.
• Prevent files from becoming stagnant or lacking documented interaction.

Qualifications

Required Skills & Competencies

• Strong organization and time management
• High attention to detail
• Ability to manage multiple projects simultaneously
• Strong written and verbal communication
• Ability to identify priorities and independently take action
• Critical thinking and problem solving
• Professional customer service
• Accountability and follow-through
• Ability to recognize and escalatory risk
• Understanding of restoration project workflows
• Ability to interpret carrier and TPA requirements
• Ability to work collaboratively with Project Managers and field teams
• Comfort working within multiple technology platforms, to include:
• DASH, WorkCenter / WC2, XactAnalysis, Xactimate, Contractor Connection, Digital Review, DocuSketch, QuickBooks and/or applicable accounting workflow systems.

Compensation: $25.00 - $30.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self‑motivated, proactive, responsible, and service‑oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry‑leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.