Project Controls Team Leader - Document Control

HNTB; Blue Ash (OH); On-site; USD 110,384 - 172,653; Full time

Job summary

HNTB Ohio is seeking a Project Controls Team Leader to oversee the document control function and multiple project controls disciplines in Blue Ash. You will supervise staff, ensure quality, and drive efficient processes across scheduling, estimating, cost control, and PMIS.

The role includes developing guidelines, maintaining systems, and mentoring team members while coordinating with project managers and clients. Ohio-based, regular full-time position with competitive compensation.

Qualifications

• Technical leadership over project controls disciplines including scheduling, estimating, cost control, risk management, document control and PMIS.
• Develop and publish guidelines, manuals, and documents for project controls staff.
• Supervise QA/QC on project controls work and deliverables, guiding staff.

Responsibilities

• Lead scheduling, estimating, cost control, risk management and PMIS/document control.
• Coordinate development and publication of guidelines and templates for the office's project controls team.
• Perform QA/QC on project controls deliverables and provide direction to staff.
• Coordinate staff scheduling and approve timecards; support recruitment and staff development.
• Prepare reports and back-up documentation for project managers and leadership; assist in business development efforts.

Skills

Staff management

Process development

Effective communication

Education

Bachelor's degree in Engineering, Architecture, Construction Management or Business

Job description

What We're Looking For At HNTB Ohio, you can be part of making a lasting difference for the communities we serve. As an employee‑owned infrastructure solutions firm who has been serving Ohio for over 100 years, you can create a career that is meaningful to you and join a team of professionals in some of the largest, most complex infrastructure projects across the state and country.

This opportunity entails being responsible for the technical work and supervision of others' work for one or more project controls disciplines focused on document control but not limited to; scheduling, estimating, cost control, risk management, document control and project management information systems.

This position supports the technical aspect of project development and delivery in their functional area, provides supervision, and performs quality control/quality assurance on project controls work efforts, products, deliverables. The Project Controls Team Leader provides guidance and direction and oversees the work of staff in document control.

What You'll Do

• Responsible for the technical work and supervision of others' work for one or more project controls disciplines including but not limited to; scheduling, estimating, cost control, risk management, document control and project management information systems
• Creates, edits, and publishes guidelines, manuals, and documents for use by a portion of the office's project controls staff.
• Supervises and performs quality control/quality assurance on project controls work efforts, products, deliverables.
• Supervisory duties typically include 1-2 of the following (as applicable):
• Scheduling efforts including preparation and analysis of schedule baseline, progress schedules, specialty schedules, schedule analysis and project progress reporting.
• Estimating efforts including developing construction estimates, preparing independent cost estimates, and supporting scenario analysis.
• Budget/cost control efforts including guidance and oversight of the cost management system, preparation of cost report templates, and issue of monthly cost and change management report deliverables.
• Risk management efforts including preparation and analysis of risk-based estimating products.
• PMIS/PMCS and document control efforts including administration, filing, and archiving of engineering, procurement, and construction documents, reports, deliverables, invoices, and business policies and procedures.
• Development, implementation, utilization and maintenance of management information systems, including doc control, cost and scheduling systems.
• Estimate validation, schedule validation, and constructability comments to support design teams during plan development.
• Supports the preparation of procurement documents related to project controls specifications.
• Prepares project managers and office leadership for internal and external meetings by providing reports, analysis, and backup documentation to assist in the management and dissemination of information, reports, and deliverables to project managers, office leadership, clients, and stakeholders.
• Supports department growth by participating in business development and marketing efforts.
• Assists with recruiting, hiring, developing and retaining staff, including development of plan for staff reporting, performance and compensation reviews, and succession.
• Coordinates schedules and approves timecards.
• Aiding in establishing employees' objectives and provides feedback from clients while coaching and mentoring their team.
• Performs other duties as assigned.

What You'll Need

• Bachelor's degree in Engineering, Architecture, Construction Management or Business and 6 years related experience, or
• In lieu of education, 10 years related experience

What We Prefer

• Experience managing staff
• Experience with developing and implementing processes and workflows
• Effective communication

Additional Information

Visa sponsorship is not available for this position.

Locations:

Blue Ash, OH (Cincinnati)

The approximate pay range for Ohio is $110,384.86 - $172,653.25. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Job Type: Regular

Full/Part Time: Full time

Job Category: Project Controls Group

Equal Employment Opportunity & Disability Accessibility Statement

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at [e-mail] or call 816-527-2600 for assistance. HNTB will make determinations on requests for accommodations on a case‑by‑case basis.

Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY, may dial 711 in the United States. Instruct the TTY operator to call 888-400-4682 and select option 5 for TTY service. Please indicate to the HNTB agent that you are a candidate seeking assistance in the job application process.

Please note that The HNTB Companies will not accept any resume submitted via this email address. To properly submit your application to the HNTB Companies, and to ensure that our recruiters have immediate access to your resume/CV, please search our open positions online, and apply directly through our careers website.

Affirmative Action Policy Statement

HNTB has implemented the following policy as part of its longstanding commitment to compliance with all applicable affirmative action requirements. HNTB agrees to post in conspicuous places, available to employees and applicants for employment, this Affirmative Action Policy.

HNTB is a federal contractor subject to Section 4212 of the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended (“Section 4212”) and Section 503 of the Rehabilitation Act of 1973, as amended (“Section 503”). Accordingly, it is HNTB's policy to take affirmative action to employ and advance in employment protected veterans (disabled veterans, recently separated veterans, Armed Forces Service Medal veterans, or active‑duty wartime or campaign badge veterans) and individuals with disabilities at all levels of employment, including the executive level. HNTB also will provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment with a disability, unless the accommodation would impose undue hardship on the operation of HNTB. In order to request a reasonable accommodation, employees should contact the HR Solutions Center at General Policy Inquiry — Employee Center and applicants should contact [e-mail].

HNTB will recruit, hire, train, and promote individuals in all job titles, and will ensure that all other personnel actions are administered, without regard to an individual's protected veteran or disability status. All employment decisions will be based only on valid job requirements. In addition, employees and applicants shall not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in or may engage in any of the following activities: (1) filing a complaint; (2) assisting or participating in an investigation, compliance evaluation, hearing, or any other activity related to the administration of any Federal, State, or local law requiring equal opportunity for protected veterans or individuals with disabilities; (3) opposing any act or practice made unlawful by Section 4212, Section 503, their implementing regulations, or any other Federal, State, or local law requiring equal opportunity for protected veterans or individuals with disabilities; or (4) exercising any other right protected by Section 4212, Section 503, or their implementing regulations.

The non-confidential portions of the affirmative action program for protected veterans and individuals with disabilities shall be available for inspection upon request by any employee or applicant for employment. These plans are available for review upon request during normal business hours. Any questions or requests to review should be directed to your Human Resources Partner.

As Chief Executive Officer, I fully support our affirmative action program and am committed to the implementation of the company's affirmative action policy. I have delegated overall responsibility for this policy to the Business Integrity Director. The Manager of HR Compliance & Immigration is responsible for the implementation, auditing, and reporting of this policy and program, assisted by the office's Human Resources Partner.

HNTB employees must comply with this policy and report any violations of illegal discrimination, as specified in the Integrity Reporting policy.

For Questions or Additional Information

For more information on this policy, please contact the HR Solutions Center, General Policy Inquiry — Employee Center, 888-400-4682.

Robert J. Slimp, CEO