Project Controls Specialist I #26-23960

JobDiva, Inc.; Gary (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

US Tech Solutions is seeking a Project Controls Analyst for an 18-month contract in the Gary, Indiana area. The role focuses on budget tracking, variance reporting, and cash flow forecasting across assigned capital projects.

You will support cost status reporting, change management, and documentation, with emphasis on accuracy and audit readiness. Strong Excel skills and familiarity with project controls software are required.

Qualifications

• 2–4 years of experience in project controls, project accounting, or cost control in capital projects or industrial settings.
• Proficient in Microsoft Excel, including pivot tables and cost tracking workbooks.
• Exposure to budgeting, commitments, forecasting, variance analysis and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) preferred.
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle) is a plus but not required.

Responsibilities

• Maintain project cost databases, budget logs, and control accounts across capital projects.
• Track actual expenditures against budgets; prepare variance reports with explanations.
• Support preparation of cost status reports for Project Managers and Project Controls Manager.
• Flag cost trends, anomalies, and budget risks for escalation.
• Maintain commitment logs for POs, subcontracts, and AFEs; reconcile vendor invoices.
• Maintain records of committed, invoiced, and remaining balances; assist close-out activities.
• Develop and maintain monthly cash flow forecasts by project and portfolio.
• Update forecasts as conditions change and communicate updates to the Project Controls Manager.
• Assist in tracking changes, maintain change logs, and document cost impacts.
• Prepare routine cost reports, dashboards, and summaries; ensure document integrity.

Skills

Budgeting

Variance analysis

Change management

Attention to detail

Education

Associate degree or higher in Engineering Technology, Construction Management, Business, Accounting, Finance, or related field

Tools

Microsoft Excel

Primavera P6

Oracle / SAP

Job description

Duration: 18 months Contract

Key Responsibilities

Budget Tracking & Variance Reporting

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.

Commitment & Invoice Tracking

• Maintain commitment logs tracking purchase orders, subcontracts, and authorizations for expenditure (AFEs) across assigned projects.
• Process and reconcile vendor invoices against PO commitments; coordinate with procurement and accounts payable to resolve discrepancies.
• Maintain accurate and up-to-date records of committed, invoiced, and remaining balances across project cost structures.
• Support project cost close-out activities, including final invoice reconciliation and budget variance documentation.

Cash Flow Forecasting

• Assist in developing and maintaining monthly cash flow forecasts by project, working from approved budgets, commitment schedules, and anticipated invoice timing.
• Update forecasts as project conditions, vendor schedules, or scope changes occur; document and communicate updates to the Project Controls Manager.
• Support portfolio-level cash flow consolidation and reporting as directed.

Change Order & Change Management Support

• Assist Project Managers in tracking potential changes, pending change orders, and approved scope changes affecting project cost.
• Maintain change logs and ensure cost impacts are reflected accurately in project budgets and forecasts.
• Support preparation of change order cost documentation, including quantity take-offs, unit cost development, and budget transfer requests.
• Ensure change management records are complete, organized, and audit-ready.

Reporting & Documentation

• Prepare routine project cost reports, dashboards, and summaries using Excel and other project controls tools.
• Maintain organized project cost files, ensuring version control and document integrity across the portfolio.
• Support stage-gate review preparation by assembling cost and commitment data packages as directed.

AI Tool Support

• Support evaluation and adoption of AI-enabled tools for cost control functions such as reporting automation, variance analysis, and data quality checks.
• Participate in training and change management activities related to new tool implementation within the project controls group.

Qualifications

• 2–4 years of experience in project controls, project accounting, or cost control in a capital project or industrial environment.
• Demonstrated proficiency in Microsoft Excel, including pivot tables, cost tracking workbooks, and financial reporting.
• Exposure to cost control concepts: budgeting, commitments, forecasting, variance analysis, and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) preferred.
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle, or similar) is a plus but not required.

Education:

• Associate degree or higher in Engineering Technology, Construction Management, Business, Accounting, Finance, or related field — or equivalent on-the-job experience in a capital project or industrial environment. A four-year degree is not required.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement:

By applying, you acknowledge that AI-assisted tools may be used during hiring.

IND01

#LI-AS140