Project Controls Specialist

Mid--ohio-Pipeline; Lexington Township (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical / Dental / Life Insurance

401K with match

Profit-Sharing

Employee Stock Purchase Plan

Paid Holiday and PTO Time

Workboot Reimbursement Program

Job summary

Mid-Ohio Pipeline seeks a Project Controls Specialist to support project managers and field operations with scheduling, reporting, documentation, and general administration.

You will assist with project setup, daily reporting, cost tracking, and closeout activities while coordinating between the office and field teams to keep projects on schedule. This role requires 2+ years in construction or pipeline environments and strong MS Office skills.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Business, Engineering, Project Management, or a related field preferred.
• 2+ years previous construction, utility, pipeline, industrial, or project coordination experience preferred.
• Working knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with scheduling software such as P6 Primavera is a plus.
• Familiarity with construction project documentation and reporting practices is preferred.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.

Responsibilities

• Assist with project scheduling, daily reporting, and document control.
• Support project setup, execution, and closeout activities.
• Maintain project files, contracts, permits, drawings, specifications, and client communications.
• Organize and distribute project documentation and meeting notes.
• Maintain action item logs and follow up on outstanding items.
• Coordinate communication between project managers, field staff, clients, subcontractors, and vendors.

Skills

Organizational skills

Time management

Communication skills

Independent / teamwork

Education

Construction/Engineering/PM degree

Tools

Microsoft Office

Excel

Word

Outlook

Teams

P6 Primavera

Job description

About the Organization The Mid-Ohio Pipeline Company was founded by Mr. Gene Yates in 1972. The same business philosophy and core values established by Gene still remain in place throughout the company today. Our goal is to provide the greatest value in the utility construction industry. Period. We pride ourselves on beating deadlines without cutting corners, while focusing on safety and quality above all else. As simple as it might appear, these straightforward and fundamental expectations have provided the foundation of a very successful business throughout three generations. The small company started by Mr. Gene Yates in the early 1970's evolved into a major service provider within the natural gas and oil pipeline construction industry under the leadership of his son, Brent, and is now a wholly owned subsidiary of the publicly traded APi Group (NYSE: APG). Mid-Ohio Pipeline is on a multi-decade sustained growth path in all aspects of distribution, midstream and transmission work and has extended the same deep understanding and specialization to customers in the telecom and electric industries. We are vertically integrated and offer a large number of services in-house. As our company and customer base has grown, we've expanded our geographical areas of concentration beyond central Ohio and now provide construction services throughout the Midwest, Mid-Atlantic and Eastern US. We have maintained our impeccable reputation within the utility construction industry by focusing on the core values established by our founding father and by pursuing methodology that continually improves upon how we conduct business. When this mindset is fused to highly competent personnel and cutting-edge technology, the result is industry-leading service that we proudly provide at Mid-Ohio Pipeline.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Full-Time/Part-Time Full-Time

Shift Days

Exempt/Non-Exempt Exempt

Position Summary

The Project Controls Specialist supports Project Managers and field operations teams with project scheduling, reporting, documentation, and general project administration. This position helps keep project information organized and assists with communication between the office and field.

The Project Controls Specialist will assist with project setup, scheduling, daily reporting, document control, resource coordination, and project closeout activities.

Essential Duties and Responsibilities

Project Scheduling & Planning

• Assist Project Managers and Operations with maintaining project schedules.
• Track project milestones, deliverables, and key deadlines.
• Monitor schedule updates and communicate potential delays or conflicts to the appropriate team members.
• Assist with coordinating manpower, equipment, and resource schedules.
• Support weekly and monthly look-ahead planning.
• Maintain project calendars and scheduling information.
• Assist with subcontractor scheduling and project sequencing as needed.

Project Administration

• Provide day-to-day administrative support to Project Managers.
• Assist with project setup, execution, and closeout activities.
• Maintain project files, contracts, permits, drawings, specifications, and correspondence.
• Organize and distribute project documentation, revisions, and client communications.
• Assist with meeting agendas and meeting minutes.
• Maintain action item logs and follow up on outstanding items.

Daily Reporting & Documentation

• Collect and compile daily reports from field supervision.
• Track labor, equipment utilization, production quantities, and material usage.
• Assist with preparation of project status reports.
• Maintain project records and documentation in company systems.
• Support progress reporting for clients and internal management.
• Help ensure project documentation is complete and current.

Project Communication & Coordination

• Assist with communication between Project Managers, field personnel, clients, subcontractors, and vendors.
• Coordinate project meetings and distribute meeting notes.
• Track outstanding project issues and action items.
• Help ensure project information is communicated to the appropriate team members.
• Provide timely administrative and coordination support to project teams.

Cost Tracking Support

• Assist Project Managers with basic project cost tracking and reporting.
• Collect and organize cost-related information from field and office teams.
• Maintain change order documentation and tracking.
• Assist with quantity and project progress tracking.
• Help maintain project performance information and reports.

Project Closeout

• Assist with collecting project closeout documentation.
• Help organize as-built records, turnover packages, and final reports.
• Ensure required documentation is properly filed and archived.
• Assist Project Managers with final client documentation and other closeout activities.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Business, Engineering, Project Management, or a related field preferred.
• 2+ years previous construction, utility, pipeline, industrial, or project coordination experience preferred.
• Working knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with scheduling software such as P6 Primavera is a plus.
• Familiarity with construction project documentation and reporting practices is preferred.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.

Knowledge, Skills & Abilities

• Project administration and coordination.
• Scheduling and planning support.
• Document control and recordkeeping.
• Daily reporting and data management.
• Ability to organize and track multiple priorities and deadlines.
• Attention to detail and accuracy.
• Professional communication with internal and external team members.
• Problem-solving skills.
• Ability to work independently and as part of a team.

Preferred Industry Experience

• Pipeline construction.
• Natural gas transmission.
• Integrity management programs.
• Utility construction.
• Industrial and process piping projects.
• Civil construction.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional travel to project sites.
• Ability to walk active construction sites and navigate uneven terrain as needed.

Employee may perform other related duties as delegated to meet the ongoing needs of the company.

Mid-Ohio Pipeline is an Equal Opportunity Employer and Drug-Free Workplace offering quality benefits to employees including:

• Medical /Dental /Life Insurance
• 401K with match
• Profit-Sharing
• Employee Stock Purchase Plan
• Paid Holiday and PTO Time
• Workboot Reimbursement Program

This position is currently accepting applications.