Project Controls Specialist

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health insurance

Retirement plans with university contributions

Job summary

Conditions. Workplace Diversity, LLC. is seeking a Project Controls Specialist in Cambridge, MA. The role involves maintaining project controls and administrative processes, supporting project delivery with a focus on budgeting, forecasting, and contract compliance.

The ideal candidate requires a Bachelor’s degree and experience in project controls. Join a team that values diversity, innovation, and collaboration in a hybrid work environment.

Qualifications

• Bachelor’s degree or equivalent experience in construction project controls.
• Demonstrated experience supporting capital project delivery and project controls.
• Fundamental understanding of project control principles.

Responsibilities

• Maintain project controls and administrative services processes.
• Collect, analyze, and report project information.
• Support project funding activities and schedule reviews.

Skills

Project control principles

Cost management

Scheduling

Analytical thinking

Microsoft Excel

Education

Bachelor’s degree in related field

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.

Harvard Capital Projects (HCP)

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for large and small projects including new buildings, renovations, and infrastructure upgrades. HCP prides itself on providing its clients with the highest value services.

Job Description

The Project Controls Specialist (PCS) reports to the HCP Associate Director of Controls and Operations. The PCS helps maintain project controls and administrative services processes and procedures for Harvard Capital Projects and ensures their execution on all projects. The Project Controls Specialist supports the successful delivery of projects through the application of core project controls practices, including budgeting and forecasting, cost management, funding oversight, contract compliance, capital planning support, schedule review, and change management.

The role is responsible for collecting, analyzing, and reporting project information, maintaining the integrity of project controls data, and supporting the development and continuous improvement of project controls systems, processes, tools, and templates.

Job‑Specific Responsibilities

• Participates as a full member of HCP’s professional team in the delivery of all projects.
• Supports the HCP Project Management and Controls team in ensuring successful project delivery.
• Maintains project budgets, forecasts, cashflows and total project cost information within Excel and University systems.
• Reviews and processes commitments, invoices, requisitions, change orders, allowances, and contingencies with established procedures and systems.
• Assists with estimate reviews and bid leveling efforts.
• Supports project set up, capital planning, claim review, and project recovery efforts.
• Performs cost reconciliation and reclassification activities.
• Supports project funding activities.
• Assists with project schedule reviews.
• Tracks participation and other project metrics to support project requirements.
• Collects, analyzes, and reports project controls data to support project and organizational decision‑making.
• Manages assigned trackers, records, and shared mailboxes.
• Assists with development and maintenance of Project Controls standards, procedures, templates and databases.
• Assists with evaluation, maintenance, and support of systems.
• Ensures integrity of project cost and schedule data.
• Ensures adherence to contracts and University Policy.
• Supports HCP, client, and University reporting requirements.
• Participates in project meetings and internal department activities as required.
• Contributes to HCP's professional community by sharing knowledge, supporting team initiatives, and promoting best practices.
• Continues professional growth and development across core project controls disciplines.
• Performs other duties as assigned.

Working Conditions

• NOTE: This is a hybrid position requiring workdays on campus.

Qualifications

Basic Qualifications

• Bachelor’s degree required, or 4 years of equivalent combination of education and relevant experience in construction project controls, project management, construction management, engineering, architecture, or related field.

Additional Qualifications and Skills

• Fundamental understanding of project control principles and project monitoring practices.
• Demonstrated experience supporting capital project delivery, project controls, construction, cost management, scheduling, or related disciplines.
• Working knowledge of project controls systems, reporting tools, and capital project processes.
• Ability to analyze information, identify routine issues, and apply sound judgment to determine escalation when appropriate.
• Ability to apply basic analytical thinking to improve accuracy and efficiency.
• Strong organizational skills with the ability to manage multiple priorities in a deadline‑driven environment.
• Effective written and verbal communication skills.
• Ability to work collaboratively in a dynamic team environment.
• Demonstrated willingness to learn new processes, systems, and project controls practices.
• Ability to independently perform core activities with guidance as needed.
• Ability to support projects with increasing levels of responsibility and autonomy.
• Demonstrates professionalism and dependability in interactions with peers and project teams.
• Demonstrated flexibility and creativity in finding mutually agreeable solutions within project constraints.
• Proficiency with Microsoft Office products, particularly Excel.
• Commitment to fostering an environment of teamwork, excellence, respect, accountability, inclusion, and diversity.

Standard Hours/Schedule

40 hours per week, exempt.

Visa Sponsorship Information

Harvard University is unable to provide visa sponsorship for this position.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities including tuition assistance and reimbursement.
• Commuter benefits, discounts and campus perks.

EEO/Non‑Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.