Project Controls Mgr - 90298642 - Philadelphia

Amtrak; Philadelphia (Philadelphia County); On-site; USD 113,200 - 146,664; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401K with Employer Match

Generous Paid Time Off

Railroad Retirement Benefits

Tuition and Education Reimbursement

Job summary

Amtrak is seeking a Project Controls Manager located in Philadelphia. This integral role involves advising on cost engineering and change management processes while ensuring compliance with Amtrak’s established guidelines. The Project Controls Manager will work closely with project teams and the Director of Project Controls to enhance project performance through effective use of project controls tools and systems.

Experience with Primavera P6 and earned value management is essential, along with the ability to train and support project teams in these methodologies. The position requires a Bachelor's degree and significant experience in project controls.

Qualifications

• 7 years of relevant experience required.
• Experience with project cost controls and change management.
• Intermediate knowledge of scheduling, estimating, and quality control.

Responsibilities

• Advise and coach on Cost Engineering and Change Management.
• Update and maintain CAPD procedures for cost control.
• Develop reporting mechanisms for project performance.

Skills

Cost Engineering

Change Management

Data Analytics

Project Management

Earned Value Management

Primavera P6

Power BI

Education

Bachelor’s Degree

Tools

Project Management Information System (PMIS)

SAP

Job description

Project Controls Mgr - 90298642 - Philadelphia

Location: Philadelphia, PA, US, 19104

Company: Amtrak

Job Summary

The Project Controls Manager working in the Capital Delivery (CAPD) central organization will work with Delivery Arms Project Teams in CAPD coaching and advising on Cost Engineering, Change Management and other project controls procedures and guidelines. The Project Controls Manager will apply Project Controls tools, data analytics, systems and work processes to ensure projects are compliant with Amtrak procedures, processes and guidelines. Individuals in this role will work with the Director Project Controls in drafting and/or updating department policies or procedures, supporting continuous improvement efforts, providing feedback, coaching, and/or mentoring project teams and project control practitioners, to assist with compliance with company and CAPD standards.

Essential Functions

• Advises and coaches on all aspects of Cost Engineering, Change Management and other project controls procedures, processes, guidelines, and utilization of Amtrak’s Project Management Information System to record required project status updates.
• Supports Project Teams in understanding the Change Management process including creating Project Change Request (PCR), utilizing Project Contingency, Change Control Board (CCB) and creating funding request/reprogramming. Reviewing quality of PCR to ensure all steps are documented and in adherence with Amtrak and CAPD standards.
• Works with the Director Project Control on the update, development, preparation, and maintenance of CAPD procedures and guidelines for cost control, cost engineering, contingency utilization, and earned value management, utilizing best practices, and requirements, and incorporating standards and techniques from recognized organizations such as AACE and PMI.
• Develops and/or utilizes reporting mechanisms (forecast, schedules, project risks, and other indicators) on project performance against plan, to ensure a cohesive picture of the project or portfolio performance.
• Advises and trains project teams and project controls practitioners on how to accurately complete the monthly forecast and other regular reporting. Reviews the accuracy of reports and provides feedback on issues or inconsistencies.
• Works with project teams to ensure timely completion of monthly Project Overall Status Reporting (POSR) and performs quality checks and audits on project data submitted.
• Supports the Fiscal Year Annual Operating Plan process and works with project teams reviewing timelines and requirements to ensure cost data integrity, and alignment of the projects Annual, 5-year plan and Life of Project financials.
• Advises and assists project teams on the use of project management systems and tools, Power BI dashboard, policies, procedures and guidelines and the SharePoint site.
• Experience using Primavera P6 or other scheduling system.
• Experience utilizing Earned Value Management. Experience using PowerBI or Power Apps to create data applications.
• Experience implementing project control software and tools.

Knowledge, Skills, and Abilities

• Knowledge of principles and practices of project management through all phases of the project lifecycle.
• Familiarity with business processes, techniques, and procedures related to project cost engineering/cost management and cost estimation in large and/or complex capital construction projects.
• Experience writing policies, procedures, guidelines, technical manuals, or training materials.
• Knowledge of planning and forecasting tools, methods, techniques, standards, and best practices, including resource management, progress measurement, and earned value management for construction or engineering projects.
• Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program / portfolio funding and/or budget.
• Understanding construction project performance metrics, performance analysis, dashboards, and progress reports.
• Ability to research, analyze, evaluate performance gaps, and implement new business processes, tools, methods, and techniques to improve performance or output.
• Experience with establishing standard practices and business processes pertaining to project control’s function, including drafting or updating technical specifications, procedures, or policies.
• Able to facilitate training on the job or by preparation and delivery of group instructional sessions.
• Experience using a Project Management Information System PMIS.
• Supports or leads efforts to develop and implement initiatives for improvement of business processes and tools, in coordination with other internal departments.
• Creates workflow diagrams, SOPs, procedures, training materials, guidelines, and other similar products to support the business functions.
• May be assigned as the Project Controls Subject Matter Expert or Manager on a project.
• Performs other related duties in support of Capital Delivery.

Minimum Qualifications

• Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree.
• 7 years of prior relevant experience required.
• Advanced knowledge and experience with project cost controls and change management functions.
• Intermediate knowledge of other functions including scheduling, estimating, and quality control.

Preferred Qualifications

• Plus 9 years of relevant work experience.
• Project Management Institute (PMI) or Associate for the Advancement of Cost Engineering AACE Certification.
• Capital construction controls experience in the rail industry, transportation industry, or similar.
• Experience with developing processes, procedures, guidelines, tools and training in a PMO or center of excellence.
• Understands or can quickly learn various Amtrak systems, such as PMIS, SAP, Ariba on Demand, and Maximo.
• Demonstrated Intermediate to Advanced Excel and PowerPoint skills.
• Skill in communicating complex information clearly and concisely, both orally and in writing, across all levels.
• Effectively working diplomatically across teams with varying degrees of project management experience.
• Knowledge of principles and practices of project management through all phases of the project lifecycle.
• Understanding of project financial reporting, forecasting, analysis, and monitoring capital project/program/portfolio funding and/or budget.
• Ability to analyze technical information and communicate to a nontechnical audience.
• Experience or training working in a PMIS project management information system.
• Advanced experience with Change Management processes.
• Office building environment.
• Sit at computer to complete assignments, projects, and majority of tasks.
• Ability to be flexible with changing priorities and work under pressure.
• Occasional travel as needed.
• Must have authorization to work in the United States.

Compensation

The salary/h hourly range is $113,200.00 – $146,664.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.

Benefits

• Health, Dental, and Vision Insurance
• 401K with Employer Match
• Generous Paid Time Off
• Wellness Programs
• Railroad Retirement Benefits
• Paid Caregiving Days and Backup Care
• Health Savings Account
• Public Service Student Loan Forgiveness
• Fertility and Family Building Benefits
• No-cost Personal Health Advocate
• Student Loan Assistance
• Adoption and Surrogacy Assistance
• Medical Plan Opt-out Credit
• Tuition and Education Reimbursement
• Paid Family Leave
• Life Insurance
• Rail Pass Privileges
• Short- and Long-term Disability Insurance
• Employee Assistance Program
• No-cost Financial Advisor Sessions
• Commuter and Flexible Spending Accounts

Work Arrangement and Travel

Work Arrangement: 06-Onsite 4/5 Days

Relocation Offered: No

Travel Requirements: Up to 25%

Background Check

All Amtrak positions require a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak’s pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

EEO Statement

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.