Lead Project Controls Specialist-Risk - 90414162 - Philadelphia

Amtrak; Philadelphia (Philadelphia County); On-site; USD 94,000 - 122,000; Full time

Benefits offered by this job

Health Insurance

401K with Employer Match

Generous Paid Time Off

Rail Pass Privileges

Job summary

Amtrak is seeking a Lead Project Controls Specialist – Risk to support risk management across its Capital Delivery projects. The role involves facilitating risk workshops, developing risk registers, and coordinating with Engineering, Construction Management, Procurement, and PM teams to identify and mitigate project risks.

The ideal candidate will have strong project controls experience, excellent communication skills, and a track record of delivering risk analyses and dashboards across complex

Qualifications

• Bachelor’s Degree or equivalent experience.
• 6 years of relevant experience.

Responsibilities

• Assist with preparation and maintenance of project risk policies and procedures.
• Lead risk workshops for medium to high complexity capital projects.
• Serve as risk manager for capital construction projects.
• Develop risk dashboards and reporting tools.
• Coordinate with schedule and cost teams for data.
• Support Change Management processes and CCB activities.

Skills

Project risk management

Project controls

Risk workshops facilitation

Communication skills

Cross-functional collaboration

Data presentation

Education

Bachelor’s Degree

Graduate Degree

Tools

Excel

Word

Visio

PowerPoint

Job description

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

Job Summary

The Lead Project Controls Specialist – Risk is responsible for assisting the Sr. Project Controls Manager – Project Risk in implementing Project Risk processes and procedures to drive effective project risk management across Amtrak’s Capital Delivery projects.

The individual in this role will be responsible for assisting with the preparation, revision, and approval of the Capital Delivery Project Risk Management procedure and accompanying training materials. Other responsibilities include serving as risk manager on medium to high complexity capital delivery projects and specifically, facilitating risk workshops with the project team (Engineering, Construction Management, Procurement, Stakeholder Engagement, Contracts, Project Management (PM), etc.) to identify project delivery risks, probabilities of risk occurrence, cost and schedule impacts of individual risks, and appropriate mitigation measures over the project lifecycle. The individual may also develop project dashboards of key risk data drawing upon the status of the current risks.

Additionally, the individual will support project Change Management processes by assisting with the evaluation, documentation, tracking, and reporting of project changes, including coordination of Change Control Board (CCB) activities, assessment of change-related risks and impacts, and ensuring approved changes are appropriately reflected in project risk registers, cost forecasts, schedules, and project controls reporting.

Essential Functions

• Assists with preparation and maintenance of department governance policies, frameworks, and procedures on project risk management incorporating best practices used in the construction and transportation industries.
• Leads project teams in facilitating lessons learned workshops and documentation to be published for PM and Project Controls knowledge-sharing for medium to high complexity capital projects
• Serves as risk manager of medium to high complexity capital construction or engineering project / program.
• Drives evaluation and impact assessment of identified project risks to enable project team with applicable data to develop risk mitigation plans and contingencies.
• Develops and maintains Project/Program risk control tools and workflows.
• Leads all aspects of the Change Management process and utilisation of tools for Change Request, Change Control Board (CCB) and reprogramming.
• Prepares quality and timely required and ad-hoc team deliverables, including but not limited to project risk registers, reports, and analyses.
• Coordinates, as needed, with other Project Controls staff to provide and obtain necessary project data.
• As needed, develop reporting mechanisms, dashboards and presentations about project performance indicators and feed this data to ensure a cohesive picture of the Project/program and/or portfolio.
• Supports Executive status review meetings, Governance and Change Control Boards.
• Manages project risk data via EPPM, SharePoint or other approved systems and tools.
• Other duties as assigned

Knowledge, Skills, and Abilities

• Comprehensive project controls understanding with a strong focus on project risk management
• Strong critical thinking skills to uncover root causes of risks and realistic, cost-effective and appropriate mitigation measures.
• Excellent oral and written communication skills to facilitate risk workshops across a project team.
• Strong focus on collaboration.
• Organized and ability to manage time well.
• Working diplomatically across teams with varying objectives is effective.
• Ability to organise and present project portfolio reports, proposals, and other related portfolio information.
• Knowledge of principles and practices of project risk management through all phases of the project lifecycle
• Knowledge of principles and practices of construction services and materials procurement
• Knowledge of monitoring capital project / program / portfolio funding availability, compliance, and reporting.
• Knowledge of principles of business letter writing and report preparation
• Skilled with tools, methods, standards, and best practices of project risk management.
• Coordination with schedule managers and cost estimating managers to obtain appropriate accurate and valid data
• Facilitating project risk workshops on medium to high complexity capital projects with relevant project stakeholders including Project Management, Procurement, Contracts, Operations, Engineering, Construction Management, etc.
• Project risk management metrics, performance analysis, dashboards, and progress reports.
• Researching, analysing, evaluating, and implementing new business processes, tools, methods, and techniques to improve performance or output.
• Communicating complex information clearly and concisely, both orally and in writing.
• Preparing effective presentations and/or training to diverse audiences.
• Excel, Word, Visio, and/or PowerPoint.

Minimum Qualifications

• Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree. Plus
• 6 years of prior relevant experience required

Preferred Qualifications

• Graduate Degree
• 8+ years of relevant experience preferred
• Basic knowledge of construction contracts (Design-Bid-Build, Design-Build, Construction Manager at Risk) and contract administration
• Experience delivering a capital construction project under active rail traffic
• Familiarity with grants, procurement, project controls, construction, engineering, third party agreements, and/or permits
• PMP Certification in good standing, or ability to obtain within 12 months
• PMI-SP, PMI-RMP, CCP or PSP certification
• PE, AICP, or CCM

Work Environment

• Office building environment.
• In office 4 days a week with 1 day remote.
• Work in cubicle setting; stand, sit, bend, twist, use file drawers.
• Sit at computer to complete assignments, projects, and majority of tasks.
• Ability to work under pressure.
• Occasional travel as needed.

Health and Wellbeing Financial and Retirement Work and Family Life Support Health, Dental, and Vision Insurance 401K with Employer Match Generous Paid Time Off Wellness Programs Railroad Retirement Benefits Paid Caregiving Days and Backup Care Health Savings Account Public Service Student Loan Forgiveness Fertility and Family Building Benefits No-cost Personal Health Advocate Student Loan Assistance Adoption and Surrogacy Assistance Medical Plan Opt-out Credit Tuition and Education Reimbursement Paid Family Leave Life Insurance Rail Pass Privileges Short- and Long-term Disability Insurance Employee Assistance Program No-cost Financial Advisor Sessions Commuter and Flexible Spending Accounts

The salary/hourly range is $94,300.00 – $122,256.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognise and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.

Requisition ID: 167141

Work Arrangement: 06-Onsite 4/5 Days
Relocation Offered: No
Travel Requirements: Up to 25%

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognises individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalises or decriminalises the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offences.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.