Project Controls Coordinator

Vortex Companies, LLC; Martinsville (VA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401K retirement plan

Paid time off

Job summary

Vortex Companies, LLC in Martinsville, VA seeks a Project Controls Coordinator to support planning, coordination, and execution of projects across Quality, Engineering and Operations. This role maintains project schedules, calendars, meeting records, action logs, and, with Finance, budget trackers; follows up on commitments; and alerts leaders to delays, cost concerns, and unresolved issues.

Working with project owners, the coordinator tracks required reviews, approvals, and documentation to

Qualifications

• Experience coordinating projects in manufacturing or operations.
• Proficiency with MS Project, Excel, Outlook, and Teams.
• Strong organizational and communication skills.
• Ability to track budgets and schedule compliance.

Responsibilities

• Maintain project plans with milestones and owners.
• Track budgets, spend, and costs; flag variances.
• Coordinate calendars and meetings.
• Prepare agendas, document decisions, and distribute meeting notes with actions and owners.
• Follow up to keep commitments on schedule.
• Maintain project documentation and quality checks.
• Provide concise status updates with progress, risks, and decisions needed.
• Escalate issues affecting schedules, budgets, quality, or standards.

Skills

Microsoft Project

Excel

Outlook

Teams

Project coordination

Job description

Project Controls Coordinator

Vortex Companies, LLC Martinsville, Virginia, United States

About this position

Want to be part of one of the country’s fastest growing infrastructure businesses? United Felts, Inc. and Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At United Felts, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

Summary

The Project Controls Coordinator supports the planning, coordination, and execution of projects across Quality, Engineering and Operations. This role maintains project schedules, calendars, meeting records, action logs, and, with the support of Finance, budget trackers; follows up on commitments; and alerts leaders to delays, cost concerns, and unresolved issues. Working with project owners, the coordinator tracks required reviews, approvals, and documentation to support compliance with company and quality standards.

Key Responsibilities

• Maintain project plans in Microsoft Project (or equivalent), including milestones, dependencies, critical path, deadlines, and assigned owners.
• Track budgets, actual spending, and projected costs; flag variances for leadership review.
• Coordinate calendars, project meetings, and required reviews.
• Prepare agendas, document decisions, and distribute meeting notes with clear action items, owners, and due dates.
• Follow up with Quality, Engineering and Operations leaders to keep commitments and deliverables on schedule.
• Maintain project documentation and track required quality checks and approvals.
• Provide concise status updates highlighting progress, risks, overdue actions, and decisions needed.
• Escalate issues that could affect schedules, budgets, quality, or company standards.

Qualifications

• Strong organization and follow-through; proficiency in Microsoft Project, Excel, Outlook, and Teams.
• Clear written communication skills.
• Experience in coordinating projects in a manufacturing or operational environment.
• Combination of office and manufacturing floor environments.
• Combination of standing and walking, and occasional lifting up to 35 lbs.
• Exposure to moderate noise levels and standard manufacturing conditions.
• Required use of personal protective equipment (PPE) when in manufacturing areas.

Work Environment

• Combination of office and manufacturing floor environments.
• Combination of standing and walking, and occasional lifting up to 35 lbs.
• Exposure to moderate noise levels and standard manufacturing conditions.
• Required use of personal protective equipment (PPE) when in manufacturing areas.

Expected Hours of Work

This is a full-time position. Typical hours are Monday through Friday; flexibility may be required to support operational needs.

Benefits

Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.

Summary

The Project Controls Coordinator supports the planning, coordination, and execution of projects across Quality, Engineering and Operations. This role maintains project schedules, calendars, meeting records, action logs, and, with the support of Finance, budget trackers; follows up on commitments; and alerts leaders to delays, cost concerns, and unresolved issues. Working with project owners, the coordinator tracks required reviews, approvals, and documentation to support compliance with company and quality standards.

Key Responsibilities

• Maintain project plans in Microsoft Project (or equivalent), including milestones, dependencies, critical path, deadlines, and assigned owners.
• Track budgets, actual spending, and projected costs; flag variances for leadership review.
• Coordinate calendars, project meetings, and required reviews.
• Prepare agendas, document decisions, and distribute meeting notes with clear action items, owners, and due dates.
• Follow up with Quality, Engineering and Operations leaders to keep commitments and deliverables on schedule.
• Maintain project documentation and track required quality checks and approvals.
• Provide concise status updates highlighting progress, risks, overdue actions, and decisions needed.
• Escalate issues that could affect schedules, budgets, quality, or company standards.

Qualifications

• Strong organization and follow-through; proficiency in Microsoft Project, Excel, Outlook, and Teams.
• Clear written communication skills.
• Experience in coordinating projects in a manufacturing or operational environment.
• Combination of office and manufacturing floor environments.
• Combination of standing and walking, and occasional lifting up to 35 lbs.
• Exposure to moderate noise levels and standard manufacturing conditions.
• Required use of personal protective equipment (PPE) when in manufacturing areas.

Work Environment

• Combination of office and manufacturing floor environments.
• Combination of standing and walking, and occasional lifting up to 35 lbs.
• Exposure to moderate noise levels and standard manufacturing conditions.
• Required use of personal protective equipment (PPE) when in manufacturing areas.

Expected Hours of Work

This is a full-time position. Typical hours are Monday through Friday; flexibility may be required to support operational needs.

Benefits

Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.

The pay range for this role is:
50,000 - 60,000 USD per year(United Felts)