Project Controls Coordinator

United Felts, Inc; Martinsville (VA); On-site; USD 50,000 - 60,000; Full time

Job summary

The Project Controls Coordinator at United Felts, Inc. supports planning, coordination, and execution of projects across Quality, Engineering and Operations.

You will maintain schedules, budgets, meeting records, and action logs to keep programs on track. You will work with project owners to track reviews and approvals, prepare agendas, distribute notes, and escalate risks or delays while upholding safety and manufacturing standards on the shop floor.

Qualifications

• Strong organization and follow-through.
• Clear written communication skills.
• Experience coordinating projects in a manufacturing/operational environment.
• Combination of office and manufacturing floor environments.
• Ability to stand/walk and lift up to 35 lbs as needed.
• Adherence to PPE requirements in manufacturing areas.

Responsibilities

• Maintain project plans in Microsoft Project (or equivalent), including milestones, dependencies, critical path, deadlines, and assigned owners.
• Track budgets, actual spending, and projected costs; flag variances for leadership review.
• Coordinate calendars, project meetings, and required reviews.
• Prepare agendas, document decisions, and distribute meeting notes with clear action items, owners, and due dates.
• Follow up with Quality, Engineering and Operations leaders to keep commitments and deliverables on schedule.
• Maintain project documentation and track required quality checks and approvals.
• Provide concise status updates highlighting progress, risks, overdue actions, and decisions needed.
• Escalate issues that could affect schedules, budgets, quality, or company standards.

Skills

Strong organization

Clear written communication

Project coordination

Attention to deadlines

Tools

Microsoft Project

Excel

Outlook

Teams

Job description

The Project Controls Coordinator supports the planning, coordination, and execution of projects across Quality, Engineering and Operations. This role maintains project schedules, calendars, meeting records, action logs, and, with the support of Finance, budget trackers; follows up on commitments; and alerts leaders to delays, cost concerns, and unresolved issues. Working with project owners, the coordinator tracks required reviews, approvals, and documentation to support compliance with company and quality standards.

Key Responsibilities

Maintain project plans in Microsoft Project (or equivalent), including milestones, dependencies, critical path, deadlines, and assigned owners.

Track budgets, actual spending, and projected costs; flag variances for leadership review.

Coordinate calendars, project meetings, and required reviews.

Prepare agendas, document decisions, and distribute meeting notes with clear action items, owners, and due dates.

Follow up with Quality, Engineering and Operations leaders to keep commitments and deliverables on schedule.

Maintain project documentation and track required quality checks and approvals.

Provide concise status updates highlighting progress, risks, overdue actions, and decisions needed.

Escalate issues that could affect schedules, budgets, quality, or company standards.

Qualifications

Strong organization and follow-through; proficiency in Microsoft Project, Excel, Outlook, and Teams.

Clear written communication skills.

Experience in coordinating projects in a manufacturing or operational environment.

Combination of office and manufacturing floor environments.

Combination of standing and walking, and occasional lifting up to 35 lbs.

Exposure to moderate noise levels and standard manufacturing conditions.

Required use of personal protective equipment (PPE) when in manufacturing areas.

Expected Hours of Work

This is a full-time position. Typical hours are Monday through Friday; flexibility may be required to support operational needs.

Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.

Want to be part of one of the country’s fastest growing infrastructure businesses? United Felts, Inc. and Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At United Felts, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then

The pay range for this role is:

50,000 - 60,000 USD per year (United Felts)