Project Controls and Administrative Manager

Redwood Strategy Group, Inc.; United States; On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Competitive salaries

Medical, dental and life insurance

401k matching

Tuition reimbursement

Professional development

Generous leave programs

Job summary

Redwood Strategy Group, Inc. is seeking a Project Controls and Administration Manager to own the Integrated Master Schedule for a U.S. Navy boat design program.

You will coordinate with engineering, supply chain, production, and government reviews, ensuring decisions, status, risks, issues, and actions are reflected clearly. This role blends disciplined project controls with hands-on meeting management, reporting, and document administration.

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• 5+ years in project controls, scheduling, or admin on complex programs.
• Experience building IMS in MS Project or Primavera P6.
• Strong scheduling fundamentals: WBS, dependencies, baselines, critical path.
• Excellent written communication and attention to detail.
• Proficient with Microsoft 365 apps (Excel, PowerPoint, Word, Outlook).
• Ability to work with controlled program information and security requirements.

Responsibilities

• Build, baseline, maintain IMS with design, procurement, production, and delivery milestones.
• Integrate inputs from engineering, supply chain, production, quality, logistics, contracts, and government workstreams.
• Validate activity logic, durations, dependencies, calendars, milestones, and critical paths; maintain baseline vs current view.
• Run weekly schedule updates, collect progress evidence, assess forecast dates and float.
• Facilitate look‑ahead planning and identify late inputs, gaps, and risks before they affect delivery.
• Drive recovery planning with accountable owners, documented actions, and due dates; close actions.
• Maintain schedule change control and an audit trail of approved changes.

Skills

Scheduling fundamentals

Written communication

Organization

Attention to detail

Stakeholder management

Education

Bachelor’s degree in project management or related field

Tools

Microsoft Project

Primavera P6

Power BI

Microsoft Excel

SharePoint

Job description

Position Summary

The Project Controls and Administration Manager is the program team’s schedule owner, execution coordinator, and administrative control point. This person will develop and maintain the Integrated Master Schedule (IMS), drive timely completion of commitments across the prime contractor, partners, subcontractors, and internal functions, and ensure that program records accurately reflect decisions, status, risks, issues, and actions. The role combines disciplined project controls with hands‑on meeting, reporting, and document administration for a U.S. Navy boat design, production, inspection, and delivery program. Success means the team has one credible schedule, owners understand what is due and when, emerging delays are surfaced early, meetings result in documented decisions and closed actions, and leadership receives concise, accurate status information.

Key Responsibilities

Integrated Master Schedule and Execution Control

• Build, baseline, maintain, and publish the resource‑informed IMS covering design, material procurement, long‑lead items, mold construction and inspection, production, test and trials, technical data, Government reviews, and boat delivery milestones.
• Integrate inputs from engineering, supply chain, production, quality, logistics, contracts, subcontractors, the prime contractor, and Government‑facing workstreams into one logically linked schedule.
• Validate activity logic, durations, dependencies, constraints, calendars, milestones, and critical or near‑critical paths; prevent disconnected activities and unsupported date changes.
• Run weekly schedule updates, collect objective progress evidence, assess forecast dates and float, and maintain a clear baseline‑versus‑current view.
• Facilitate look‑ahead planning and schedule reviews; identify late inputs, handoff gaps, resource conflicts, and impending milestone threats before they affect delivery.
• Drive recovery planning with accountable owners, documented actions, and due dates; track corrective actions through closure and escalates missed commitments promptly.
• Maintain schedule change control and an audit trail of approved baseline changes, assumptions, impacts, and decisions.

Program Coordination and Task Leadership

• Serve as the program’s task master: translate plans and meeting decisions into assigned, dated actions; follow up consistently; and provide leadership with an exception‑based view of overdue or at‑risk commitments.
• Maintain integrated action, issue, risk, decision, dependency, and change logs, with clear owners, dates, status, impact, and closure evidence.
• Coordinate preparation for the Post Award Conference, Design Maturity Review, progress reviews, inspections, trials, and other internal or customer reviews.
• Confirm that review entry criteria and supporting materials are ready, including current design, production, and delivery schedules; material and purchased‑parts status; long‑lead items; open variances or problem reports; risk assessments; facilities readiness; and production staffing evidence.
• Work closely with the Program Manager while independently pursuing updates and closure across the team.

Meetings Reporting and Administration

• Plan and administer recurring and ad hoc meetings: schedule sessions, coordinate participants, prepare agendas and pre‑reads, capture attendance, and distribute materials.
• Produce accurate minutes that record the meeting date, time, location, topics discussed, concerns, decisions, assigned and completed actions, attendees and contact information, and documents reviewed, including revision, date, and file name as applicable.
• Prepare weekly and monthly status reports that summarize accomplishments, upcoming work, milestones, schedule performance, critical‑path movement, risks, issues, decisions needed, action status, and recovery activity.
• Maintain the program calendar, contact roster, distribution lists, meeting cadence, deliverable calendar, and correspondence log.
• Organize controlled program records in the approved web‑based project management or document environment; apply consistent naming, version, review, approval, and retention practices.
• Coordinate Data Requirement List deliverables and submissions through the designated PMS 300 Integrated Data Environment, working with content owners to ensure complete, approved, and timely packages.
• Support configuration and contract administration by tracking change notices, Requests for Variance, Contract Problem Identification Reports, configuration change‑log actions, and related schedule impacts without exercising contracting authorit

Minimum Experience

Prior Navy experience, including direct experience working within Navy Enterprise Resource Planning (ERP)
SAP end‑user experience in Materials Management (MM) (PR / PO / IR / GR / SES).

Required Qualifications

-Bachelor’s degree in project management, business, engineering, operations, or a related field; equivalent relevant experience may substitute.
-Five or more years of experience in project controls, program coordination, scheduling, or project administration on complex engineering, manufacturing, shipbuilding, defense, or Government programs.
-Demonstrated experience building and maintaining an IMS in Microsoft Project, Primavera P6, or a comparable scheduling platform.
-Strong command of scheduling fundamentals, including work breakdown structures, network logic, baselines, status dates, critical path, float, milestones, look‑ahead planning, and recovery schedules.
-Proven ability to run action tracking, issue and risk management, meeting administration, and executive‑ready status reporting.
-Excellent written communication, follow‑through, organization, and attention to detail; able to challenge incomplete updates professionally and persist until commitments are resolved.
-Proficiency with Microsoft 365, particularly Excel, PowerPoint, Word, Outlook, Teams, and SharePoint or an equivalent controlled collaboration environment.
-Ability to work with controlled program information and satisfy applicable customer, facility‑access, citizenship, background‑screening, or security requirements stated by the employer.

Preferred Qualifications

-PMP, PMI-SP, PSP, or equivalent project controls certification.

-Experience supporting U.S. Navy, NAVSEA, DoD, maritime, boatbuilding, or other hardware‑production programs.

-Familiarity with contract data requirements, Government review cycles, configuration management, variance or problem-report workflows, and integrated data environments.

-Working knowledge of earned value concepts, schedule health checks, quantitative schedule risk analysis, and Power BI or similar reporting tools.

By submitting my application, I declare that all the above information is correct and accurate.

• RSG offers a first-class total rewards package that includes competitive salaries,medical, dental and life insurance plans, 401k matching,generous leave programs, tuition reimbursement, professional development; and more!

RSG is an equal opportunity employer/veteran/disability/41 CFR 60-1.4. We are committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or RSG policy. Reasonable accommodation, based on disability, religious observances, or other designated areas as defined by law will be considered in accordance with applicable law and RSG policy.