Project Controls Analyst

APTIM; Knoxville (TN); On-site; USD 80,000 - 133,000; Full time

Benefits offered by this job

Medical, vision, dental insurance

Paid holidays, vacation, and sick time

401(k) plan

Job summary

APTIM is seeking a Project Controls Analyst to lead cost controls, forecasting, and financial reporting for projects typically under $20M. The role emphasizes data visualization with Power BI, schedule interfacing, and proactive communication with clients and internal teams.

The position requires 6–10 years in project controls, strong analytical skills, and experience with CPM data and ERP systems. Travel to field sites is expected during initiation phases.

Qualifications

• Minimum 6–10 years experience in project controls.
• Bachelor’s degree required.
• Experience coordinating control activities and solving complex data problems.

Responsibilities

• Manage cost reports monthly (contract requirements).
• Reconcile budget vs. actual variances and perform variance analysis.
• Develop cost status and forecast reports for stakeholders.
• Lead risk workshops and manage risk registers.

Skills

Cost management

Forecasting

Data analysis

Communication

Education

Bachelor's degree

Tools

Power BI

CPM Scheduling

JD Edwards

Excel

Job description

Job Overview

As a Project Controls Analyst with APTIM, you will have the chance to work on project teams using expertise in forecasting, change management, cost management, project budget analysis, earn value analysis, risk management, proposal support, estimate development, cashflow and other financial reporting tools. You will manage the overall project/program cost controls and financial reporting by providing client management documentation, updates, and presentations for projects generally under $20M in value. You may interface directly in CPM schedule software to perform basic schedules or create project specific visualizations utilizing Power BI or similar tools.

This position will primarily support the Emergency Management / Disaster Services and Infrastructure Management team. This role will require 40-50 hours per week with the majority of the overtime focused on proposal efforts and project initiation during the time immediately following Emergency/Disaster incidents. This position may require more than 50 hours for the first 3 months or so of a response as well as availability on nights and weekends during this timeframe. This position will have a key role in initial setup and support of the project infrastructure necessary to support our field teams in responding to Emergencies and Disasters. Travel will be required during the project initiation phase. 3+ years of fulltime work experience related to Emergency Preparedness and Response projects is strongly preferred.

Key Responsibilities/Accountabilities

• Will perform tasks primarily associated with Cost Management and Control. Includes familiarity with and use of data produced by CPM Scheduling, Risk Management, and Earned Value Management. Will be familiar with basic data structure concepts and reporting/graphical visualization tools.
• Perform Daily Weekly/Monthly creation/updating of Project Cost Reports as required by contract
• Perform periodic project job site audits, surveillances, etc. as required.
• Perform reconciliation of budget vs. actual variances produce detailed variance analysis.
• Support/Produce Client Invoicing per the contract. Reconciliation of actual backup data to actual amounts billed
• Performing/Reporting monthly cash and billing forecasts
• Use of Microsoft Power BI to create graphical dashboards of Excel data for use in management presentations or project specific data management and visualization solutions (preferred)
• Provide Professional recommendation and/or implementation of correct actions.
• Manages Financial aspects at the program level
• Update schedules for accurate progress measurement and remaining duration either directly or with earned value tracking system data. (preferred)
• Input and document scope change activities into the schedule (preferred)
• Independently perform the transformation of project estimating budget data into the cost breakdown structure and initiation of cost reporting tools/reports
• Preparation, processing, and tracking of change orders to ensure cost report budgets are current
• Perform Analysis and Forecasting of key cost categories by cost code
• Use of Earned value data, CPM schedule data, and Risk/contingency data in updating and forecasting of project costs
• Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
• Development and Presentation of Cost Status and Forecast Reports to both internal and external stakeholders.
• Facilitate/Lead risk workshops, Management of Risk Register, identifying potential project risks and developing mitigation strategies.
• Coordinate with project managers and other team members to ensure accurate and timely reporting of project status and performance metrics.
• Establish and maintain project documentation and records, ensuring compliance with company policies and regulatory requirements.
• Interface directly in CPM schedule software to extract data and perform routine updating/progressing of tasks.

Basic Qualifications

• Minimum of 6-10 Years experience working in project controls
• Must have a bachelor's degree
• Demonstrated ability to Use technical concepts and industry standard project management tools and techniques to effectively coordinate project control activities and functions to creatively and effectively solve complex problems and identify correlated data to inform decision making.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work across discipline teams to assimilate project data from various sources
• Ability to maintain a high level of confidentiality.
• AACE and/or PMI Certification
• Understands the basic grammar/concepts of multiple professional disciplines and can work across discipline siloed teams to solve complex interrelated problems.
• Understanding of various contract structures Fixed Price, Unit Price, Cost Reimbursable and the implications that these structures have on project cost and revenue.
• Understanding of the fundamental concepts of accrual basis and double entry accounting.
• Familiarity with government contract reporting and FAR standards.
• Familiarity with Davis Bacon/Service Contract act and prevailing wages
• Proficient in Microsoft Office, especially Excel.
• Familiarity with Power BI Data and extraction of datasets
• Proficient working in JD Edwards or other ERP System
• Communicating with internal and external project stakeholders and Interpreting project cost data at multiple levels of the organization.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $80,000 - $133,000 Per Year. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Corporate is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 401(k) Guide (https://aptim.makeityoursource.com/getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf)
• APTIM - Helpful Documents

About APTIM - In Pursuit of Better

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing [e-mail] or calling 855.343.5600 for assistance.

EOE/Vets/Disability