Project Controls Analyst

COGENT Infotech; City of White Plains (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

COGENT Infotech is seeking a Project Controls Analyst for a 12-month contract in White Plains, NY. This role involves managing project closeout workflows, assisting in governance processes, and preparing documentation for project review meetings. Ideal candidates will have a Bachelor’s Degree and at least 4 years of relevant experience, preferably within a PMO. Strong organizational and analytical skills are essential. The company values diversity and encourages applicants from all backgrounds to apply.

Qualifications

• Minimum 4 years of work experience in a related field.
• Experience working within a Project Management Office (PMO) environment is preferred.
• Ability to interpret and follow structured project governance processes.

Responsibilities

• Support the end-to-end cancel/closeout process for projects in the queue.
• Review project documentation for completeness and compliance.
• Assist the Customer Manager with PRC deck preparation.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical and problem-solving

Proficiency with Microsoft Office

Education

Bachelor’s Degree in Business or Engineering

Tools

Project management tools

Financial systems

Job description

Location: White Plains, NY (3 days Onsite)

Duration: 12 months contract

About Cogent Infotech

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting‑edge solutions to global clients across both public and private sectors.

Position Summary

The Project Controls Analyst will provide dedicated support to key governance and closeout processes across a large and active project portfolio. This role focuses on assisting the project cancel/closeout workflow and enterprise phase gate governance catchup efforts. This individual will also support the customer facing Project Review Committee (PRC) and Project Health Meeting (PHM) activities. This position is ideal for someone who is detail oriented, highly organized, and comfortable managing large volumes of documentation and data within a structured project governance environment.

Key Responsibilities

• Assist the SRM Manager in developing standardize supplier performance KPI’s and scorecards in collaboration with the SRM manager, the Buyer, and end-user

Cancel/Closeout Process Support

• Support the end-to-end cancel/closeout process for a high volume of projects currently in the queue.
• Review project documentation for completeness, accuracy, and compliance with governance requirements.
• Perform financial closeout activities, including work order review, PO de-committals, and WBS element closure.
• Prepare and submit closeout memos to relevant stakeholders.

Enterprise Phase Gate Governance Catch Up Support

• Assist in bringing 150+ projects up to date with enterprise phase governance requirements.
• Review phase documentation to identify gaps or outdated materials.
• Coordinate outreach to project owners to obtain missing information, clarify discrepancies, or confirm phase status.
• Ensure alignment between UOPP phase status, Enterprise governance phases, and schedule-based actuals.
• Support consistent governance reporting through diligent tracking and follow-up.

Customer PRC and PHM Support

• Assist the Customer Manager and analysts with PRC deck preparation, ensuring accurate and timely content assembly.
• Support PHMs through notetaking, action item tracking, and distribution of meeting minutes.
• Contribute to maintaining high quality customer facing documentation and communication materials.

Required Qualifications and Skills

• Bachelor’s Degree in Business or Engineering (comparable equivalent).
• Minimum 4 years of work experience in related field. Experience working within a Project Management Office (PMO) environment is preferred.
• Strong attention to detail with the ability to review, validate, and reconcile project documentation and financial data.
• Excellent organizational skills, with the ability to manage high volumes of tasks across multiple projects and deadlines.
• Ability to interpret and follow structured project governance processes, phase gate requirements, and financial closeout procedures.
• Effective communication skills, including clear written communication for memo preparation and professional outreach to project owners.
• Proficiency in coordinating follow ups, tracking action items, and ensuring timely completion of governance‑related tasks.
• Strong analytical and problem solving capabilities, with the ability to identify discrepancies in documentation, project phase alignment, and financial records.
• Competence in supporting meeting operations, including notetaking, summarizing key discussions, and preparing presentation materials.
• Ability to work independently while collaborating closely with project analysts, managers, and cross‑functional stakeholders.
• Proficiency with project management tools, financial systems, and Microsoft Office applications (e.g., Excel, PowerPoint, Word).
• Adaptability and willingness to support shifting priorities within a large, dynamic project portfolio.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply.

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

Join Us

At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.