Project Controller

AACE International; Salt Lake City (UT); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

15 Days of PTO

12 Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

401(k) Savings Plan (including Roth?)

Basic Life Insurance

Dependent Life Insurance

AD&D Insurance

Short-Term Disability (STD)

Long-Term Disability (LTD)

Employee Assistance Program (EAP)

Paid Parental Leave

ESOP

Bonus Potential

Job summary

CycloKinetics in Salt Lake City, Utah seeks a Project Controller to support the engineering organization by planning and tracking complex schedules for our biorefinery project.

The role requires strong Microsoft Project skills, experience in hardware-focused EPC or industrial projects, and ability to coordinate across engineering, operations, procurement, and external partners. This is an on-site role with collaborative growth opportunities.

Qualifications

• Bachelor’s degree relevant to role or significant additional highly relevant experience.
• Technical relevant degree a plus (Engineering, Construction Management, etc)
• 5–9 + years of experience in project scheduling, preferably in industrial, EPC, manufacturing, or hardware development environments
• High proficiency in Microsoft Project (required)
• Strong understanding of scheduling concepts including critical path, float, dependencies, and resource loading
• Experience supporting engineering-driven projects with cross-functional coordination
• Familiarity with EPC workflows, construction sequencing, and procurement timelines
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Strong communication skills and ability to work across technical and non-technical teams
• Experience with MS office suite

Responsibilities

• Develop, maintain, and continuously improve detailed project schedules using Microsoft Project.
• Build and manage integrated master schedules across multiple concurrent projects.
• Coordinate closely with engineering, operations, procurement, project development, and external EPC partners to align timelines and dependencies.
• Track engineering and project development resource allocations across individuals, teams, and project workstreams.
• Monitor project progress, identify schedule risks/conflicts, and proactively communicate impacts to stakeholders.
• Meet regularly with external EPC partners to inform internal master schedules (progress updates, schedule integration, etc.).
• Maintain schedule baselines and track variance against plan.
• Facilitate regular schedule review meetings and provide clear reporting on status, risks, and critical path items.
• Support project planning efforts including scope definition, work breakdown structures (WBS), and milestone development.
• Identify resource constraints and assist leadership in prioritization and sequencing of work.
• Interface with procurement and construction schedules to ensure alignment with engineering deliverables.
• Maintain accurate documentation of schedules, assumptions, and changes.
• Confers regularly with management and project stakeholders throughout a project’s lifecycle.
• Other job duties as assigned

Skills

Scheduling

Cross-functional coordination

Communication

Organizational skills

Problem-solving

MS Office

Education

Bachelor's degree in a relevant field

Technical degree preferred (Engineering, Construction Management)

Tools

Microsoft Project

Job description

About CycloKinetics

CycloKinetics, is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact focused on building scalable, domestic energy solutions that power the future of propulsion. CycloKinetics is based in Salt Lake City, Utah.

Job Summary:

We are seeking a highly organized and detail-oriented Project Controller to support our engineering organization. This individual will assist the engineering teams and management in planning and tracking the complex projects associated with building our first-of-its-kind biorefinery.

The ideal candidate will have strong proficiency in Microsoft Project and experience working in hardware-focused, EPC, or industrial project environments. In this role, you will be responsible for developing and maintaining integrated project schedules, coordinating across the organization, and ensuring alignment between project timelines, deliverables, and execution. This role is based at our Salt Lake City headquarters, with the expectation that the majority of work is performed on-site.

Essential Functions & Responsibilities:

• Develop, maintain, and continuously improve detailed project schedules using Microsoft Project
• Build and manage integrated master schedules across multiple concurrent projects
• Coordinate closely with engineering, operations, procurement, project development, and external EPC partners to align timelines and dependencies
• Track engineering and project development resource allocations across individuals, teams, and project workstreams
• Monitor project progress, identify schedule risks/conflicts, and proactively communicate impacts to stakeholders
• Meet regularly with external EPC partners to inform internal master schedules (progress updates, schedule integration, etc.)
• Maintain schedule baselines and track variance against plan
• Facilitate regular schedule review meetings and provide clear reporting on status, risks, and critical path items
• Support project planning efforts including scope definition, work breakdown structures (WBS), and milestone development
• Identify resource constraints and assist leadership in prioritization and sequencing of work
• Interface with procurement and construction schedules to ensure alignment with engineering deliverables
• Maintain accurate documentation of schedules, assumptions, and changes
• Confers regularly with management and project stakeholders throughout a project’s lifecycle
• Other job duties as assigned

Education and Experience:

• Bachelor’s degree relevant to role or significant additional highly relevant experience.
• Technical relevant degree a plus (Engineering, Construction Management, etc)
• 5–9 + years of experience in project scheduling, preferably in industrial, EPC, manufacturing, or hardware development environments
• High proficiency in Microsoft Project (required)
• Strong understanding of scheduling concepts including critical path, float, dependencies, and resource loading
• Experience supporting engineering-driven projects with cross-functional coordination
• Familiarity with EPC workflows, construction sequencing, and procurement timelines
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Strong communication skills and ability to work across technical and non-technical teams
• Experience with MS office suite

Physical Demands:

Frequent lifting and moving of items up to fifty (50) pounds*, bending, reaching above shoulder level, climbing stairs, pulling, prolonged standing or sitting may be required. Must have safe work habits and perform all duties in accordance with company safety policies. Personal protective equipment is provided by the company, and its use is mandatory.

General:

This position is based in Salt Lake City, Utah with work performed on-site. CycloKinetics is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace.

Benefits:

CycloKinetics offers a competitive compensation and benefits package including:

• 15 Days of PTO
• 12 Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) Savings Plan (including Roth options)
• Basic Life Insurance
• Dependent Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Employee Assistance Program (EAP)
• Paid Parental Leave
• ESOP
• Bonus Potential

EEO Statement:

CycloKinetics is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds. All employment decisions at CycloKinetics are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, parental status, pregnancy, genetic information, or any other legally protected status.

We’re looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our organization!

FLSA Classification: Exempt