Project Control Analyst

Lesaffre North America; Cedar Rapids (IA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare coverage

401k with match

Paid holidays

Vacation time

Sick time

Life insurance

Job summary

Lesaffre North America is seeking a Project Control Analyst to manage project lifecycles from setup in Mfiles and SAP to closeout, ensuring accurate cost control and timely reporting.

You will monitor budgets, support procurement for Capex projects, and maintain project documentation across SAP and Mfiles while coordinating with finance and program managers.

Qualifications

• Bachelor’s degree (BA/BS) or 5 years of relevant work experience is required.
• Prior experience with ERP system, SAP preferred.
• Prior experience with M-files or similar document control system preferred.
• Experience in Microsoft Office, especially Excel, is required.
• PMP certification is a plus.
• Experience in industrial manufacturing in biological or food and beverage industry is helpful.

Responsibilities

• Project lifecycle management: Create and set up projects in Mfiles and SAP; coordinate with finance, establish documentation and charge accounts.
• Monitor project progress across portfolio; track expenditures; support Capex procurement; reconcile cost control for large Capex.
• Complete project reconciliation and closeout in SAP and Mfiles; maintain accurate project information; archive purchase orders and documents.

Skills

organizational agility

perseverance

strong data reporting

Education

Bachelor’s degree (BA/BS)

5 years relevant experience

Tools

SAP

M-files

Excel

Job description

For over 170 years, Lesaffre has been a pioneering force in the world of fermentation, harnessing the power of microorganisms to transform industries from baking to healthcare. As a key global player, we've built a presence in 96 countries, employing 11,000 passionate innovators who share our unwavering commitment to excellence.

Driven by our core values of passion, respect, trust, entrepreneurship, and humility, we're constantly pushing the boundaries of what's possible. Our 3-billion-euro enterprise collaborates with visionary customers, partners, and researchers to develop essential nutrients and bioactives that strengthen human health, optimize animal well-being, and improve plant nutrition.

What we offer:

• Day one healthcare coverage (Medical, Dental, & Vision)
• 401k with 4% match & additional discretionary employer contribution
• 11 paid holidays
• 80 hours of vacation time and 48 hours of sick time annually
• Life insurance, AD&D, Employee Assistance Program, Short-Term Disability, Long-Term Disability, and more!

What you bring to the table:

Successful Project Control Analysts must demonstrate perseverance and organizational agility. They investigate thoroughly to find information, coordinate across departments when needed, and report the most accurate data possible. They strive to pursue clarity and are not satisfied with incomplete information. They also demonstrate strong process management, and the ability to manage multiple priorities simultaneously. They provide timely and accurate information, work effectively across all organizational levels, and maintain professional composure.

What you’ll do as a Project Control Analyst:

• Demonstrates an unwavering commitment to Lesaffre's safety-first culture by strictly following all safety protocols and participating in required safety programs
  • As a leader, has impact on others by setting the example for others to follow
• Project lifecycle management:
  • Create and set up projects in Mfiles and SAP. Ensure that all required documentation and charge accounts are properly established, in coordination with the finance functions.
  • Monitor project progress across the different programs of the portfolio. Track expenditures against individual project budget. Support procurement for Capex projects. Populate and reconcile cost control for larger Capex initiatives.
  • Complete project reconciliation and closeout in SAP and Mfiles.
  • Maintain accurate and current project information in SAP and Mfiles. Archive all project purchase orders and financial documents.
• Project tracking and forecasting:
  • Booked forecast: prepare and maintain booked forecast monthly using bottom-up approach to project spending, by gathering all forecast information from the different project managers
  • Paid forecast: Manage twice monthly paid forecasts to track cash out and maintain compliance with yearly cashout target.
  • Month-end close: Work with finance to reconcile booked and paid data, complete monthly Capex reporting package, and prepare variance analysis.
  • Cost control: For large industrial initiatives, track project cost control monthly, identify variance and flag at risk projects.
• Portfolio reporting:
  • Compile and consolidate portfolio data, and maintain visibility into overall portfolio performance
  • Conduct bi-weekly meetings with project managers of the different program, to review progress and discuss next steps. Serve as an accountability partner for project execution tracking.
  • Prepare monthly and steering committee CAPEX reporting packages including booked forecast, paid forecast, KPIs (Schedule Performance Index, booked to date vs. baseline), and identification of at-risk projects
• Purchasing & Vendor Coordination
  • Purchase Order Management: Issue POs for CAPEX projects, maintain PO lists, manage invoicing, and coordinate payments to vendors and subcontractors
  • Vendor Support: Provide limited support to project managers on purchasing and invoicing matters, particularly for large CAPEX and extension projects
  • Payment Coordination: Ensure invoices processed and paid according to company payment schedule (1st and 15th of month)
• Project Management Office: Continue to develop the Project Management Office tools and methodologies. Standardize documents and reporting across the portfolio. Archive documents and maintain capex knowledge base. Facilitate Front End Planning and Construction Readiness Assessments. Assist project managers develop baseline schedules. The Project Control Analyst will also make suggestions to improve project processes and workflows.
• Other duties as assigned.

Required qualifications:

• Bachelor’s degree (BA or BS) or 5 years of relevant work experience is required
• Prior experience with ERP system, SAP preferred
• Prior experience with M-files or similar document control system preferred
• Experience in Microsoft Office, especially Excel, is required
• Project Management Professional (PMP) certification is a plus
• Experience in industrial manufacturing in biological or food and beverage industry is helpful

Lesaffre provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.