Project Compliance & Payment Specialist

O'Reilly Auto Parts; Springfield (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wages

Paid time off

401k with employer contributions

Health/dental/vision insurance

Tuition assistance

Career growth opportunities

Job summary

O'Reilly Auto Parts is seeking a detail-oriented professional to review General Contractor payment applications for new, relocation, renovation, and remodel projects. This role ensures contract compliance, reviews material testing reports, and coordinates reimbursements, bond releases, and final cost reporting.

Responsibilities include auditing payment applications in Lucernex, verifying documents, matching values to field progress, and collaborating with Legal and Construction teams on liens

Qualifications

• High school diploma or equivalent required.
• 2+ years of general office experience.
• Excellent verbal and written communication skills.
• Strong research abilities and attention to detail.
• Proficiency with Microsoft Office (Word/Excel).
• Ability to work independently and in a team.

Responsibilities

• Audit General Contractor payment applications for compliance with contracts.
• Review Lucernex workflow documents for accuracy and completeness.
• Compare schedule of values to work progress.
• Enter and reconcile payment data in budget Tracking systems.
• Process invoices and review lien waivers and notices of commencement/completion.
• Coordinate with Construction and Legal teams on liens and reimbursements.

Skills

Office experience

Communication skills

Attention to detail

MS Office (Word & Excel)

Independent worker

Education

High school diploma or equivalent

Tools

Lucernex

Lawson

Google Earth

Job description

Responsible for the review and payment approval of General Contractor payment applications for the development of new, relocation, renovation and remodel projects. Ensure compliance to the construction contract, receipt and review of material testing reports, coordinate project reimbursements, bond releases, complete and issue final cost report.

Essential Job Functions

• Audit General Contractor payment applications and verify receipt of all contractual and/or government required documents.
• Review contract documents submitted through Lucernex workflow for accuracy and completeness including fully executed building permit from governing authority, certificate of Insurance showing proper coverage amounts and dates, completed subcontractor list including trades completed by the General Contractor, Hazardous Material disposal documentation, order information for HVAC, Electrical, Energy Management and materials supplied by O’Reilly, etc.
• Compare schedule of values for current payment application to the progress of work completed as shown in the weekly field reports submitted by the General Contractor.
• Work with Construction team to resolve any questionable amounts.
• Enter payment information into Lucernex budget tracking and ensure all divisions of work are within the approved amounts, including approved change orders.
• Process miscellaneous invoices received for store construction projects.
• Review submitted lien waiver documents for completeness and to ensure compliance with state requirements.
• Complete and record Notice of Commencement or Notice of Completion documents as required by each state.
• Work with Legal team to resolve any recorded liens or other legal notices received during the course of a project.
• Utilize information available in Lucernex including site plan, legal description, tax parcel number, and permitting information to determine appropriate governing authority.
• Research site on Google Earth making note of adjacent buildings/business and street names.
• Verify address assigned by governing authority to confirm accuracy.
• Distribute address assignment information to appropriate groups.
• Address verification requests are received from multiple sources throughout the company and must be thoroughly investigated and resolved as quickly as possible using process/steps similar to address assignment.
• Track receipt of soil and concrete testing results to ensure compliance with specification.
• Review received soil compaction/proof-roll reports and 7-day/28-day concrete strength testing to ensure compliance with specifications. Work with Construction team to resolve any questionable results.
• Submit stressing records to structural engineer for review and approval when applicable.
• Review property lease and purchase information to identify opportunities for cost sharing and reimbursement.
• Coordinate with Construction team to collect cost documents from General Contractor
• Coordinate with Property Management team to collect monies owed.
• At project completion perform complete audit of all invoices, change orders, lease amendments and other government documents to identify any potential duplicate payments, reimbursable deposits or any other cost recovery opportunity.
• Utilizing Lawson project activity query and Lucernex budget tracking reports reconcile construction expenses and investigate/resolve any discrepancies.
• Prepare final project cost report and issue to Finance team.

Skills/Education/Knowledge/Experience/Abilities

Required

• High school diploma or equivalent
• 2+ years of general office experience
• Ability to work independently as well as in a team environment
• Excellent verbal and written communication skills
• Strong research skills, including the ability to obtain research from multiple sources, conduct valid Internet research, investigate and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions.
• Ability to use relevant information and individual judgement to ensure processes comply with laws, regulations or standards
• Possesses superior attention to detail in order to spot inconsistencies in contracts
• Reading comprehension to interpret and apply policies, procedures and agreements
• Critical thinking skills are a must, as is creative problem solving and time management.
• Proficiency with Microsoft Office products including Word and Excel
• Great attention to detail and organizational skills

Desired

• Basic math proficiency
• 5+ years of general office or banking experience

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer.

The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.