Project Budget Analyst

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Three medical plan options (including

Wellness Rewards Program

Health Savings Account

Deferred compensation 457(b)

Pension options

Paid leave benefits

Job summary

Indiana Department of Transportation (INDOT) in Indianapolis seeks a Project Budget Analyst to build and monitor budgets for the capital program, ensuring funding for consultants, contractors, and services to support safe transport.

The role analyzes data, supports budgeting processes, and coordinates with auditors; GAAP knowledge and PeopleSoft/Encompass proficiency are essential. A HS diploma with 6 years of relevant experience may be considered.

Qualifications

• Strong knowledge of GAAP, budgeting and audit standards.
• Experience analyzing financial requisitions and preparing expenditure reports.
• Familiarity with PeopleSoft/Encompass for budgeting tasks.

Responsibilities

• Prepare and monitor administrative budgets for large expenditures.
• Assist in agency budget analysis and expenditure reporting.
• Prepare fund balance and expenditure reports; oversee quarterly grants and allotments.
• Provide support to auditing teams and management on budgets.

Skills

GAAP

Budgeting

Financial analysis

Audit standards

Data analysis

Education

High School Diploma or HSE

Tools

PeopleSoft/Encompass

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

The Project Budget Analyst position within the Project Finance Division is essential to the State of Indiana’s roadway infrastructure ensuring that project budgets are balanced, with funding available to pay the consultants, contractors and other providers responsible for delivering a safe and efficient transportation system. This position is primarily responsible for the creation of project budgets for INDOT’s capital program. This position is a key INDOT position whereby the accuracy of funding the capital program within the limitations of federal and state funds makes a difference in federal reimbursements of which INDOT is reliant upon for Indiana’s roadway infrastructure. This individual will analyze data and provide support to the agency on processes necessary to maintain project budgets. The agency has over 3,500 project budgets at any given point with over $2B in funding assigned. In addition, this position is responsible for the project costing distribution setup that provides the transactional data necessary for invoicing federal and other reimbursements.

This position reports directly to the Project Budget Supervisor.

Location:

This position is with INDOT’s Central Office in Indianapolis.

The salary for this position traditionally starts at$47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential elements of the job duties:

• Prepare and monitor administrative budgets in addition to schedules for large expenditures such as leases, equipment, and allotments.
• Assist in the preparation of agency budget analysis of expenditure and preparation of expenditure reports.
• Prepare and monitor expenditure reports such as fund balances by type and category.
• Prepare reports on quarterly grants and allotments.
• Provide assistance to government auditing teams.
• Review program and administrative budgets with management and agency staff.
• Assist with annual tasks such as assisting with reports on anticipated funds and detailed reports of previous year’s expenditures.
• Monitor purchase orders or release of balances that will become available in state and federal resources.Utilize computers, programming, and software systems in performance of duties.
• Perform related duties as required.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Thorough knowledge of and ability to apply the Generally Accepted Accounting Principles and the Generally Accepted Audit Standards and related theories.
• Advanced knowledge of federal, state and agency budgeting and fiscal policies and procedures.
• Ability to review and analyze financial requisitions in PeopleSoft/Encompass to determine discrepancies and make corrections.
• Working knowledge of agency organization and function.
• Ability to prepare clear and concise reports via PeopleSoft/Encompass.
• Ability to review and analyze budgets.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least six (6) years of accounting, auditing, financial analysis, or related experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .