Project-Based FRC Program Assistant

CCRC Child Care Resource Center; Mill Street (MA); Hybrid; USD 23,000 - 32,000; Full time

Job summary

The Child Care Resource Center (CCRC) is hiring a Project-Based Program Assistant to support the Family Resource Center in San Bernardino County. Under supervision, you will handle data entry, maintain site records, process fiscal documents, and assist with family events.

This is a full-time, hybrid role with an anticipated end date of June 30, 2028. Candidates should have a high school diploma, administrative experience, and proficiency with Microsoft Office.

Qualifications

• Minimum High School Diploma or equivalent and two years post high school education and 2 years administrative experience.
• Proficiency in Windows-based programs including Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Site Operations & Materials Support (30%): Manage storage, materials, supplies, and equipment; sanitize and organize; inventory; travel to pick up materials as needed.
• Family Events & Engagement (25%): Plan and coordinate monthly events for enrolled families; travel as needed.
• Data, Tracking & Reporting (25%): Organize and file site records; assist with data collection, entry, and report preparation; maintain tracking systems.
• Administration (20%): Process fiscal documents; coordinate room reservations and travel; complete required privacy training and confidentiality statements.

Skills

Data entry

Administrative support

Education

High School Diploma or equivalent + postsecondary education + admin experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Expected Hourly Pay Rate: $20.00

Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being.

Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary: Under close direction and supervision of the FRC Site Manager, the Program Assistant provides administrative, data, and operational support to the Family Resource Center (FRC) team in San Bernardino County, including the Program Services Administrator, program coordinators, and tutoring and mentoring staff. The position develops and maintains spreadsheets, conducts data entry, processes fiscal documents, maintains program materials, supplies, and equipment, supports family events as needed, and offers general support to the FRC team.

Project-Based Position: This is a project-based position with an anticipated end date of June 30, 2028. The duration of the assignment subject to business and program needs and may be modified based on those needs. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

Please see the full Job Flyer Here

Essential Duties and Responsibilities

Within a team environment, this position will perform the following responsibilities:

• Site Operations & Materials Support (30%): Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming. Sanitize, launder, and organize materials and equipment. Inventory supplies and materials as well as place orders for replacements/new items as needed. Place and return items to the designated area of the storage room. Travel to pick-up/drop off materials, supplies, and donations as needed.
• Family Events & Engagement (25%): Facilitate, plan, and coordinate monthly events for enrolled families as needed. Travel to events as needed.
• Data, Tracking & Reporting (25%): Organize, electronically file, and maintain site records (e.g., participant files, contract documentation, forms, and correspondence) in approved shared drives and systems, following agency naming, retention, and confidentiality standards, and retrieve documents for reviews and audits as needed. Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs. Develop and maintain tracking system of documentation to supports County contract and funding requirements.
• Administration (20%): Process fiscal documents (i.e., purchase requisitions, check requests, expense reports) for the site under the direction of the Site Manager. Coordinate room reservations and set-up for internal meetings, conference reservations. Coordinate travel arrangements for team and leadership as needed. Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report any suspected or actual breach of confidential information.

Job Specifications

Minimum Required Education / Experience: Minimum High School Diploma or equivalent and two years post high school education and 2 years administrative experience. Any combination of equivalent education and experience that supports successful performance of the Professional/Technical Certifications: N/A

Technical Requirements: Basic computer skills; including web browsing, e-mail, data entry, and word processing. Proficiency in Windows-based programs including Microsoft Outlook, Word, Excel, and PowerPoint.

Bilingual Required: N/A

Travel: Some travel/business related driving required; Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

Work Schedule: Full time, typically M-F, ability to at times work a non-traditional work schedule including early mornings, late evenings and weekends.

Work Environment: Hybrid; Mixture of working in an office work environment and working directly with the community.

Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including: Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90). Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93) MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required. Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341) CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866) Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995) Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5 Preferred All minimum requirements above met, plus: Experience: Four years related administrative experience. Bilingual: Ability to converse, write and/or translate in English and Spanish.

Benefits

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance Basic Life Insurance and Long Term Disability paid for by CCRC Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break Opportunities for learning and professional development, including education reimbursement Employee Assistance and Wellness Programs 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Accommodations

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [phone] ext. 6599 or email them at [e-mail].

Child Care Resource Center (CCRC) assists close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County and the entirety of San Bernardino County serving a total area of 22,500 square miles. Since 1976, CCRC has been managing programs to assist with issues such as finding and selecting child care, child care financial assistance, school readiness, home visiting, and research and program evaluation. Children and families benefit from these programs, allowing parents to go to work and attend school, contribute to the economy and strengthen their families and the community. CCRC's early care & education specialists offer parents and child care professionals assistance ranging from finding child care and child development ages & stages to marketing child care businesses and CPR training and certification. CCRC operates and oversees Head Start Birth-5 programs for a total of 3,312 children. These programs promote school readiness and family engagement to ensure a healthy development of children and their families. Children benefit from a high quality preschool education as well as medical and dental exams. Through CCRC’s literacy campaign “What a Difference a Book Makes,” we have collected 800,000 age-appropriate books. It is the agency’s belief that the cognitive benefits of literacy are immeasurable and have a large impact on the ability of an economy to generate and sustain wealth. Mission: CCRC cultivates child, family and community well-being.