Project Associate, Due Diligence

The Vertex Companies LLC; New York (NY); On-site; USD 38,000 - 127,000; Full time

Benefits offered by this job

Healthcare options

Company-paid Life Insurance

Short-Term Disability

Long-Term Disability

401(k) with immediate matching

Paid time off

Job summary

The Vertex Companies, LLC in New York, NY is seeking a Project Associate to organize field paperwork and draft/ revise technical documents including specifications, plans, drawings, and reports. This role emphasizes attention to detail and teamwork.

You will support project managers and field staff, update trackers, digitize records, and ensure timely delivery within client guidelines. Knowledge of environmental regulations and ability to produce clear, compliant documentation are essential.

Qualifications

• Requires 2 years of related experience.
• Ability to create and edit technical documents, letters, and reports.
• Knowledge of environmental regulations and field paperwork processes.

Responsibilities

• Work Product Creation, Project Management, Coordination with Team Members.
• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based off updated information from the client, contractor, and/or field staff.
• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Gathers feedback from clients and managers to improve technical documents.
• Enter data into client databases and track job progress in real time.

Skills

Work product creation

Project management

Coordination with team members

Communication (written and verbal)

Analytical and problem-solving

Multitasking under pressure

Tools

Google Sheets

Databases

PDF planning/creation

Job description

Company Description

The Vertex Companies, LLC (VERTEX) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

Job Description

The Project Associate will organize field paperwork as well as create and revise technical documents including but not limited to: specifications, plans, drawings, or various reports. This position is detail oriented.

Core Responsibilities

• Work Product Creation, Project Management, Coordination with Team Members
• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based off of updated information from the client, contractor, and/or field staff
• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets, timelines, and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Creates and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client Databases.
• Track the progress of jobs in real time.
• Correlate field paperwork
• Perform other related duties as assigned.

Qualifications & Competencies

Requires 2 years of related experience

• Work Product Creation, Project Management, Coordination with Team Members
• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based off of updated information from the client, contractor, and/or field staff
• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets, timelines, and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Creates and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client Databases.
• Track the progress of jobs in real time.
• Correlate field paperwork
• Perform other related duties as assigned.

Knowledge & Skills

• Experience in providing reliable work product review as assigned
• Able to communicate effectively (written and verbal) with co-workers and Supervisors, and clients, subcontractors, and vendors as assigned
• Strong communication and organizational skills
• Strong analytical and problem-solving skills
• Demonstrated self-awareness and flexibility in working with a variety of personalities and work styles (colleagues, clients, Assigned Supervisors)
• Able to handle multiple priorities and perform consistently and positively under high stress conditions

Additional Information

• Total compensation includes a base salary and a performance-based discretionary bonus program.
• Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage-ensuring peace of mind for you and your family.
• We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one.
• Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life.
• $47,000.00 - $127,000.00 USD annually (Geographical Tier AA - Sample Locations: NY Metro, San Francisco, San Jose, Seattle)
• $43,200.00 - $118,000.00 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)
• $40,000.00 - $108,000.00 USD annually (Geographical Tier B - Sample Locations - Baltimore, Chicago, Anchorage, Portland)
• $38,200.00 - $98,000.00 USD annually (Geographical Tier C - Sample Locations - Atlanta, Charlotte, Cincinnati, Miami)
• Time away matters-so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).

Notice to Third Party Agencies

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.