Project Associate

The Falcon Group; Jersey City (NJ); On-site; USD 57,500 - 75,000; Full time

Benefits offered by this job

Group Medical, Dental, and Vision

401k with employer match

Paid Holidays

Vacation and Sick time

Job summary

The Falcon Group is seeking a Project Associate for our Jersey City, NJ location. In this role, you will support Project Managers by conducting on-site inspections, ensuring compliance with project standards, and maintaining effective communication with clients and contractors.

Recent college graduates are encouraged to apply. The estimated salary range for this position is $57,500 to $75,000 based on experience and qualifications. We offer a comprehensive benefits package including medical, dental, and retirement plans.

Qualifications

• Bachelor’s degree from a four‑year college or two years of experience in related fields.
• Engineering/Architectural Intern or Engineering in Training Certification preferred.
• Experience with construction plans and specifications.

Responsibilities

• Assist in managing project meetings and timelines.
• Conduct on-site inspections and document findings.
• Maintain organized project records and data.

Skills

Proficient written and verbal communication abilities

Attention to detail

Project management skills

Knowledge of building codes

Professional interaction with clients

Education

Bachelor’s degree in Engineering, Architecture, or related field

Tools

AutoCAD

BricsCAD

Revit

Job description

Role: Project Associate – Structural in our Jersey City, NJ location

Job Description

As a Project Associate you will be responsible for providing support to the Project Managers and taking an active part in conducting on‑site inspections to identify deficiencies, as well as ensure compliance with project plans, specifications, and industry standards. Your primary focus will be delivering exceptional project outcomes while maintaining effective communication with internal teams, clients, and contractors. Recent college graduates preferred.

Estimated salary range for this position is $57,500 to $75,000. The salary listed is an estimate and not guaranteed. The salary offered will vary based on experience, education, skills, abilities, and certifications/license.

Duties & Responsibilities

• Assist with coordinating and managing internal kick‑off, milestone, and closeout meetings for projects, fostering effective communication and collaboration among team members and stakeholders.
• Assist with schedules and ensure adherence to project plans and timelines, both internally and with external resources, to meet project objectives efficiently.
• Conduct on‑site inspections, documenting existing conditions and potential deficiencies, performing field testing, photographing, and creating hand‑sketches. Observe/track work in progress to ensure compliance with project specifications.
• Record accurate field measurements and perform calculations throughout the duration of the project.
• Assist with preparing written correspondence with clients and contractors, maintaining clear and professional communication throughout the project lifecycle.
• Basic understanding of investigation reports and bid documents, including drawings and technical specifications, to ensure accurate interpretation and implementation.
• Communicate project status with team and proactively escalated any issues or discrepancies that arise. Escalate unresolved issues to direct supervisor in a timely manner.
• Maintain organized records, files, drawings, and other essential project data ensuring that they are appropriately filed within the company’s systems for easy accessibility and future reference.
• Keep up to date with job knowledge and industry trends through active participation in educational workshops, reviewing professional publications, and engaging in professional societies and networks.
• Engage in networking activities and represent the company at events, seminars, continuing education presentations. Actively seek marketing opportunities to promote the organization’s presence in the industry.
• Perform other duties as related to the position as assigned by the firm, demonstrating flexibility and adaptability to contribute to the overall success of the team.

Special Requirements

Technical

• Basic understanding of Construction Plans, Specifications, and construction manuals.
• Produce inspection field reports for clients by thoroughly reviewing site observations, reporting findings and providing recommendations based upon professional judgement, while applying relevant codes and standards.
• Assist in reviewing and evaluating change orders, assessing their impact on the project scope, schedule and budget and providing recommendations to the team lead/senior management.
• Review payment applications, verifying the accuracy of work completed and materials supplied by contractors.

Client Relations

• Participate in client meetings led by senior personnel, where active involvement is limited to taking meeting minutes, effectively communicating the meeting's agenda, and diligently following up with all stakeholders to ensure timely addressing of action items.

Internal Team

• Work closely with the team to understand the scope of work, budget, goals, deliverables, and timelines to ensure project success.

Please be aware that this job description does not encompass an exhaustive list of activities, duties, or responsibilities expected of the employee. The nature of the role may necessitate additional responsibilities, and/or activities, which can occur at any time, with or without prior notice.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Qualifications

Education

Bachelor’s degree from a four‑year college or university in Engineering, Architecture, Construction Management, or relevant work experience.

Work Experience

In lieu of education, a minimum of two years of experience in an architectural and engineering consulting firm or construction‑related field.

Licenses & Certifications

For degree holders: Engineering/Architectural Intern or Engineering in Training Certification preferred. OSHA‑10 Certification. Valid United States Driver’s License required, as this position requires travel to and from client sites.

Skills

• Proficient written and verbal communication abilities.
• Attention to detail and accuracy in project documentation and deliverables.
• Strong project management and organizational skills and ability to handle multiple projects concurrently.
• Knowledge of building codes, regulations, and standards.
• Professional and courteous interaction with clients and colleagues.
• Ability to attend client meetings and events, as needed.
• Flexibility to work overtime, as needed.
• Familiarity with drafting software for positions that utilize the software (AutoCAD, BricsCAD, Revit).
• Strong teamwork and collaboration skills, fostering a positive and productive work environment, along with the ability to work both independently and collaboratively with team members from various disciplines.
• Ability to work in the field and to travel outside local areas as workload and projects when needed.
• Efficient time management skills while adhering to project budgets.

Physical Demands

Lifting

• Must be able to lift and carry items weighing up to 40 lbs.

Height and Access Equipment

• Safe operation and use of ladders, scaffolds, and other access equipment as required.
• Ability to work safely at heights.

Outdoor Environment

• Exposure to prolonged periods outdoors, which might extend beyond 3 hours.
• Ability to work in diverse weather conditions, including but not limited to:
  • Temperatures above 85°F or below 40°F.
  • High humidity levels (above 90%).
  • Adverse weather conditions like snow/ice, rain, and wind.

Mobility

• Extended periods of standing and walking, possibly on uneven or challenging terrains.

Flexibility in Scheduling

• Ability to adjust lunch hours based on project‑specific demands, which might include working through regular lunch times.

Who We Are

At The Falcon Group, our mission is to deliver exceptional service across a broad range of industries, including multifamily, industrial, commercial, retail, hospitality, healthcare, and forensic/litigation support. Built on decades of experience, we provide a full spectrum of services, from architectural design to civil, structural, mechanical, electrical, and plumbing engineering, as well as construction administration and forensic assessments. This integrated approach allows us to deliver comprehensive, cost‑conscious solutions to our clients’ most complex challenges. With a growing presence in key markets and multiple regional offices, we’re expanding rapidly and always looking for talented professionals to join our team. Guided by collaboration, innovation, and integrity, The Falcon Group provides the environment and support to help you thrive personally and professionally.

EMPLOYEE BENEFITS

We offer competitive salaries, professional work environments and a comprehensive benefits package. Benefits include Group Medical, Dental and Vision, 401k with employer match, Supplemental Life Insurance, AD&D, Legal Plan, Pet Insurance, Critical Illness, Hospital Indemnity and Accident Plans, Paid Holidays, Vacation, Sick time, Cell Phone Reimbursement and Continuing Education.

Equal Opportunity Employer/ Veterans/ Disabled